ON SATURDAY, 15^th MAY 2010 IN THE MAIN HALL

AT BRANKSOME ST ALDHELM’S PARISH CENTRE

PRESENT:

• Mr Terry Stewart President
• Mr John Sprackling Chairman
• Mr Paul Fearnley Hon Treasurer
• Mr Keith Alcroft Planning Officer
• Mr John Gunton Magazine Editor
• Mr Stan Alfert Data Protection Officer
• Mrs. Carol Parkin Secretary

• Robert Syms MP
• Cllr Mrs May Haines
• Cllr Neil Sorton

And approx 50 Members/Wardens of the Association

1. WELCOME

The Chairman thanked everyone for coming along. In particular, he welcomed the guests mentioned above and the Guest Speaker, Warren Lever, Poole Council’s Environment and Design

2. APOLOGIES

Apologies were received from Cllr Mrs Carole Deas (Flight delayed), Michael Bond, Jamie Pride, Richard Dimbleby. Late apologies from Mrs I Ricketts.

3. AGM 2008 MINUTES:  Accuracy & Matters Arising

The Chairman reminded members that the Minutes of the AGM held on 2^nd May 2009 had been included in the Autumn 2009 magazine.  The Chairman said that he had not been contacted about their accuracy and asked for a show of hands to approve the Minutes as no queries had arisen.  This was given and the Minutes were approved.

4. CHAIRMAN’S REPORT

The Chairman proposed to limit his report to the up-dating of items included in the Spring 2019 magazine as follows:

Canford Cliffs Village & Canford Cliffs Play Area –

Proposal to plant trees in Haven Road: There has now been some movement on this.  Cllr Mrs May Haines and Keith Alcroft, the Association’s Planning Officer, attended a discussion on the options at the Council Offices.   The Council needs to have further discussions with Transportation Services, as it transpires that there will be a need to remove two or three of the car parking spaces on the North side of Haven Road to accommodate the trees.  The Assn is aware that this idea may not find favour with either the traders on Haven Road or the residents.

Canford Cliffs Play Area: At the last Canford Cliffs and Penn Hill Area Committee, it was agreed that the Planning Obligation Working Group together with Leisure Services reconsider the installation of the CC play area for the current municipal year as funding is already in place.

Quayside (former Dolphin Quays) development, former Poole Pottery & Swan Inn, Old Orchard House, Quay Thistle Hotel & former Poole Pottery factory buildings in Sopers Lane –

Former Poole Pottery Site, Land at junction of Sopers Lane & York Road (Development of land at York Road to create a 116 bed care home with an associated Day Centre) – this application was  refused by the  Planning Committee meeting at their meeting on 25/03/10 and this is now subject to an appeal to be determined at a Planning Inquiry to be held in August or October 2010.  This key brownfield site has been designated for use as a Science Park.

Quay Thistle Hotel – The controversial application to demolish the existing hotel and erect a 149 bed hotel with 10 flats above; 133 flats in four blocks and a terrace of 11 houses was withdrawn, at the invitation of the Local Planning Authority, earlier this month.

Poole Borough Council – Committee Dates – At last Tuesday’s Full Council meeting, the current administration voted to change the start time of all Planning Committee meetings to 2.00pm. The new Vice-Chairman of the Planning Committee is Cllr Mrs Judy Butt.  Cllr Mrs Janet Walton has had to stand down from this Committee as she has been appointed Portfolio Holder for Children & Young Peoples’ Services to replace Cllr Tony Woodcock.

Use of Assn’s Capital Reserve – The Assn has funded the new noticeboard at the Canford Cliffs Library: It has also offered financial assistance for the extension of Canford Cliffs Library and plants at the Sunken Garden at Pinecliff Gardens.  It may offer financial assistance with the plant of trees in Haven Road.

Vice Chairman – the Chairman advised that the Association is still looking for a Vice Chairman and JS thanked the President, Terry Stewart, for covering this role and for his support during the year

5.            TREASURER’S REPORT AND APPOINTMENT OF AUDITOR

The Chairman advised there was nothing further to add to the Income and Expenditure Account included in the Spring 2010 magazine.

6.     APPOINTMENT OF AUDITOR:

Peter Schofield had audited the Accounts and has agreed to continue for a further year.  JS asked for approval by the meeting and this was given by a show of hands.

7.            ELECTION OF CHAIRMAN

Terry Stewart said how everybody must be immensely impressed, as to the thoroughness of John Sprackling as the Chairman of the Association, and even though there was some concern for John’s health in the future, he would like to propose that John continue as the Chairman, and asked for a seconder.  It was seconded by John Gunton and carried unanimously.

JS thanked everyone for their support and said that how much he enjoyed being the Chairman.  He went on to say that John Defty had had to resign from the Treasurer’s position to care for his wife

1. 8. ELECTION OF EXECUTIVE

JS proposed that the following members be elected as the executive committee for the coming year. A show of hands carried the motion.

President Terry Stewart

Chairman John Sprackling

Vice Chairman Vacant

Treasurer Paul Fearnley

Membership Secretary Michael Bond

Planning Officer Keith Alcroft

Secretary/Minute Secretary Carol Parkin

Data Protection Officer Stan Alfert

Magazine Editor John Gunton

Magazine Advertising Bob Young

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne – Whilst our Guest Speaker setting up for his presentation, the Chairman invited Jim Wilson, a member of the Association, to speak about NHS financial support for two of its services in the area covered by the Association.

JW opened by telling the meeting that he was formerly Chairman of the Poole Primary Care Trust. Over the last few months, he has become increasingly concerned about the amount of money that is likely to be cut from NHS services in this area.  Despite what each of the political parties are saying major cuts are well underway.  Two examples of this locally are:

1. The refusal by Bournemouth & Poole NHS Primary Care Trust to honour some of the Running Costs (excluding Capital costs) of the previously agreed extension to the Westbourne Medical Centre. The extension is to provide better medical services for residents in our area which are much needed and will be more so when the cuts start having some effect on our two local hospitals.

1. Turning to the NHS Dental Practice in Westbourne, the PCT agrees that the practice does not receive the full cost tariff which is given to other dental practices in the nearby area. The Dental Practice has taken on nearly 1 million pounds of their own liability on premises to improve dental facilities and was previously given the indication that they would receive funding to support the dental practice.  However, doubt has now been expressed that this will be so.

JW believes it is in the Association’s interest to take an active interest in the Primary Care Trust’s decisions, and called for somebody in the Association to take on this responsibility.

The Chairman said that it would be put down on the Agenda for the Association’s next monthly meeting.

7.    PRESENTATION BY WARREN LEVER, POOLE COUNCIL’S ENVIRONMENT AND DESIGN TEAM   MANAGER.

JS welcomed the Guest Speaker

NB Awaiting for Warren’s transcript for inclusion

Mr. Lever then took questions from the floor.

Dennis Riley opened by pointing out the awfulness of the area around Poole Bus Station.  Mr. Riley also pointed out that the density of Canford Cliffs was not being maintained; demolishing one house and building three or four in its place, or a block of flats for instance.

He also said that there was a trend to build blocks of flats higher than the three stories originally agreed.

Mr. Lever answered by saying that first of all the LPA recognises the shortfalls of the bus station area and is currently working hard to make changes.

In order to comply with the last Government’s building programme, tall blocks of flats need to be built, and all that the LPA can do is to try to ensure that they are the right design and in the right place.

JS asked Mr. Lever if he could comment on the sub division of plots in Canford Cliffs.

Mr. Lever replied that this is something for the LPA to look at.

Terry Stewart commented that he was glad that Mr. Lever admits that Poole does not have a vision for the future.

He pointed out that even though Poole Quay was a Conservation Area, the LPA have more or less  accepted a terrible design for the rebuilding of the Thistle Hotel site and asks when are we going  to get really good control of the design of our most historic sites within the borough.

Mr. Lever pointed out that approval had not been given by the LPA  to the design to rebuild the Thistle Hotel, but there is a Planning Performance Agreement, which is a different thing, and is essentially a project execution plan for an application not approval of the application as such.

Barry Weir asked Mr. Lever to confirm that the restraints on design do not apply outside of the Conservation Areas.

Mr. Lever confirmed that the restraints do not apply to demolition, although PPS 1 is overarching.

Roy Pointer asked Mr. Lever how the LPA deals with the situation where in previous years they have made a ‘mistake’ and allowed an unsuitable building to be built in a conservation area and an application is made for a similar design, quoting the previous one as a precedent.

Mr. Lever replied that this could be difficult; however, if the prevailing character of the street is red brick for instance, an application going against this should be fairly easy to defend.

John Gunton asked about the Third Party Appeal procedure, and Mr. Lever replied that he was probably not the right person to talk about this.

The Chairman then thanked Mr. Lever for his presentation.

ANY OTHER BUSINESS

The Chairman welcomed Mr. Robert Syms (MP) who then gave a short talk.

Mr. Syms opened by explaining the arithmetic of Parliament following the election i.e. how the parliamentary seat numbers added up and led to the present situation of a Conservative/Lib.Dem Coalition.  David Cameron had to put aside Party interests in favour of national interest. The arrangement will require give and take between the two parties and Mr. Simms wishes both David Cameron and Nick Clegg well in doing the best for our country.

Mr. Syms then went on to tell the meeting about a Conservative Green Paper for Planning which addresses many of the concerns of people at the meeting, and that he expects a White Paper will be produced soon, setting out changes to the Planning system. For example, it is anticipated the White Paper will give more power to Local Authorities, and increased fines may be introduced that reflect property values to prevent developers riding roughshod over the system. He hopes that the changes will benefit Poole.

He finished off by saying that there has been a detrimental effect on suburban areas, not only in Poole, by classifying them as brownfield sites leading to a lot of inappropriate development, and he is sure that the new government will do its best to protect our environment and inheritance.

1. 9. REFRESHMENTS

There being no further questions, the Chairman closed the meeting at 12.15am and invited members to stay for refreshments.

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 10^th MARCH 2010 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

• John Sprackling  Chairman
• Keith Alcroft            Planning Officer
• John Defty          Treasurer
• Stan Alfert              Data Protection Officer
• Bob Young          Magazine Advertising
• Val Short             Minutes Secretary

• Cllr Carole Deas             Ward Councillor
• Cllr Neil Sorton                         ditto
• Ken Sanson          Chairman, Sandbanks Assn

• 20 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed CD & NS and all those present.

Apologies: Apologies received from Terry Stewart (Holiday), Cllr Mrs May Haines, Roy Pointer & William Mutlow who are attending the Annual Community Groups meeting, Roland Cunnell & Ray Wylde. Late apologies from John Fox.

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 10 February 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1. 1. Quayside (former Dolphin Quays) development – No new developments
2. 2. Poole Pottery factory buildings in Sopers Lane – ditto
3. Former Poole Pottery & Swan Inn site – ditto
4. Quay Thistle Hotel site – ditto
5. Old Orchard House. 39-61. High Street – Coltham (Orchard) Ltd was due to make a Employment contribution under the S106 agreement of £104,910.35 on 01/01/10 but this has not yet been received.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported… 

Bella Rosa, 37 Haven Road (Erection of blue oblique glass screens positioned around the timber decking area located at the front of the property – Enforcement Appeal APP/Q1255/C/09/2112004) – The Inspector dismissed both appeals on 05/03/10, upheld the enforcement notice served and varied the period of compliance from “14 days” to “two months”. This restaurant is currently being offered for sale for £100.000.

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – No new developments

55 Canford Cliffs Road (Front boundary treatment and gates does not comply with Branksome Park Conservation Area Character Appraisal and Management Plan) – ditto

19 Mornish Road (Tree replacement) – ditto

15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway) – ditto

2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – ditto

Poole Beaches and Coastal Defences: No new developments

Council Tax 2010/11 & Council’s Budget Monitoring report: NS reported that the current forecast underspend is £1.3m/£1.4m on a turnover of £100m, after of deduction of a ‘windfall’ Housing & Planning Delivery Grant of £1.1m.

Poole Partnership: JS reported that he had attended the Stronger Communities Partnership meeting on  03/03/10.  The principle item on the Agenda was the update of the Sustainable Community Strategy, following on from the State of the Area Debate.

Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that Cllr May Haines is trying to arrange a meeting, but this is unlikely to happen before Easter.

Public Rights of Way:

Westminster Road end of Dalkeith Road – The Authority has made the decision to improve the lower section of the path as the unmade section meets the tarmac. The works will be carried out on 20/03/10. At this time the stones that have been erected will be moved to the side but left on site for collection by the owner, the kerb stone and ditches will be removed to create a 2.5m wide section of ramped footpath suitable for pedestrian use and DDA compliant (Disability Discrimination Act).

The works will photographed and catalogued and should in the future these works be damaged, the stones re-erected or any other obstruction placed on this or any other section the Authority will recover their reasonable costs from the person/s responsible

Buccleuch Road to Lakeside Road – SA said he is ‘chasing’  This has been ongoing for 3 years; last year SA was informed “ “they” thought it was a highway and that someone vaguely remembered driving down it in the past”  Local residents want it to be registered as a footpath or byway.  SA will continue to remind the council every year.

NS commented that there is only one Rights of Way officer, so action does not happen swiftly!

Bessborough Road – No new developments.

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden): JS reported that the plants that five different plant species been selected for the two beds in the sunken garden.

The cost will be £469.41 for 115 plants total (5 different plant species selected to make up this 115) and the Council were hoping that this could be funded by the Assn.

Daphne Howell informed the meeting that she is very disappointed by how Pinecliff Gardens looks now, she outlined the history of the gardens, which were previously lawns with borders and then planted with colourful flowers each year.  More recently the flower beds had been replaced with ‘Mediterranean’ style planting, which has not flourished and now looks very bedraggled.

DH suggested that all the plants should be removed, the soil covered by black plastic and pebbles with just a few attractive colourful drought resistant plants. After some discussion it was agreed that CD should liaise with DH and arrange a meeting with the officers and report back.

The possibility of a volunteer group to either assist with the planting, and maybe maintain the garden was also discussed.

It was agreed to defer a decision on whether the Assn should contribute to the planting until the other options had been investigated.

Canford Cliffs Play area –  CD is still chasing this, but it will not be done until some time next year.

NS commented that the upgrade of 22 play areas identified under the Playbuilder Scheme has to be completed by 2011, so these play areas have to be dealt with first.

Use of Assn’s Capital Reserve & Canford Cliffs Library Noticeboard:  JS reported that the Canford Cliffs Library noticeboard is now in place but disappointment has been expressed about the legibility of the recognition.

Members agreed that the Assn should request the wording to be changed to black or some other colour which is more legible

Public Liability Insurance (PLI) –  JS is pursuing.

3.  NEW HOUSING DEVELOPMENT

KA reported…

24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. The final date for Statements & representations is 29/03/10.

JS suggested that Members might like to write to the Planning Inspectorate (using the on-line facility available via the Planning Inspectorate’s website <http://www.planningportal.gov.uk/england/public/planning/appeals/search/>) to show the strength of local feeling.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10.

2 Crawshaw Road (Demolish existing dwelling and erect two 3-bed detached houses with associated parking) – Application registered 24/02/10.  Local concerns.

JS reported…

1 Westminster Road East (Demolish existing and erect a 3 storey single dwelling and garage with associated vehicular access) - Application refused on 04/03/10.

The Cottage, Kingsgate, 7 The Avenue (Demolish existing and erect a block of 5 apartments and associated garages) – Application registered on 08/02/10. Previous applications to Demolish existing property and erect 5 replacement Townhouses) withdrawn.

CD said that she has written to the Head of Planning & Regeneration about the driveway to the site and he has agreed to speak with the officers about this.

29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) – Application granted subject to Unilateral Undertaking at Planning Committee meeting on 11/02/10.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is now to be the subject of a ‘Written Representations’ appeal (APP/Q1255/A/10/2120940) and not a Hearing. The final date for Statements & representations is 10/03/10.

Other current planning issues

5 Highmoor Road (Demolish existing building and erect 1 block of 9 apartments with basement parking, bin & cycle stores) – Application registered 03/02/10.  Local concerns.

11 Leicester Road

(a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – (APP/Q1255/A/09/2118175)

(b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) – (APP/Q1255/E/09/2118176)

Planning Inquiry has been fixed for 20/04/10 and three days had been set aside for this.  This will be an important test case for Branksome Park

6 Durrant Road Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The final date for Statements & representations is 10/03/10

24 Cliff Drive (Extension to existing beach hut & relocate steps (revised Scheme) – Letter of objection lodged on behalf of Assn on 08/01/10.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively.  MH will keep the Assn advised of any further developments.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09.  There is a technical issue regarding the minor amendment, in relation to correctly linking the amendment scheme to the section 106 agreement of permission 07/12687/006/F which the LPA are trying to sought out with the agent.

8 Shore Road – BPCCRA will continue to monitor possible tree work application.   An entrance has been created on the Haven Road side of this property.  This property is up for sale at is ‘offers’ in excess of £2m.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4. ACCOUNTS TO DATE – JS thanked John Defty who stepped down at this meeting having served as Hon Treasurer for eight years and presented a ‘bottle’ as a token of the Assn’s appreciation.

John Defty’s role is being taken over by Paul Fearnley.

Chairman’s Note: JD has sent a signed copy of the Terms of Engagement to Schofields.  I should have sought agreement to the change in bank signatories but I will need to action this at our next meeting.

5.                ANY OTHER BUSINESS

Warning about external post boxes: A letter had been circulated by Dorset Police warning residents about a spate of ID theft after post has been stolen from external post boxes in the wall or at the gate of large houses in the area. The letter makes particular reference to large properties however external post boxes are often used for blocks of flats and apartments where residents prefer the security of restricted access.

CCTV - The Oasis, Lindsay Road has suffered several thefts of bicycles from its “compound” at the rear of the premises. CCTV has recently been installed, which has proved extremely effective in assisting the police to identify, and subsequently apprehend, the miscreants.

National Organisation of Residents’ Associations AGM – JS reported that he attended the National Organisation of Residents’ Associations AGM in London and the Guest Speaker was Robert Upton, Deputy Chair of the Infrastructure Planning Commission (Chairman: Sir Michael Pitt) which started its work on 01/03/10.

Poole Council’s Business Transformation Programme – One of our members, Mr Gell, is taking a great interest in this project, which has now been running three years and is concerned about the poor communication about this project to residents.

BPCCRA Spring 2010 Magazine: – Copy required by 29^th March in order to have the magazines ready for distribution during the week commencing 19 April.

Friends of Poole Park AGM – To be held at the Civic Centre on 22/03/10 at 7.00pm

Minutes Secretary – JS thanked Val Short who stepped down at this meeting having served as Minutes Secretary for six years and presented a pot of primroses as a token of the Assn’s appreciation.

Val Short’s role is being taken over by Carol Parkin.

The meeting closed at 8.30pm

Date of next meeting: The next meeting is Wednesday 14^th April 2010 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

The Parkstone, Penn Hill & Canford Cliffs Safer Neighbourhood Team (SNT) held a Restorative Justice session involving three offenders who were responsible for throwing eggs at a property. Following consultation with the victim, it was agreed that the offences should be dealt with under the new Restorative Reprimand scheme, which is being pioneered by Dorset Police. The youths listened to the victim and learned how their actions had made the victim feel. They also apologised to the victim directly, offered their pocket money to pay for cleaning the windows and offered to clean the victim’s car. Restorative Reprimands such as these can be issued for low-level crimes committed by young people aged 10 to 17 years old, if they admit the offence. Unlike a usual reprimand, it brings together the offender and the victim to try to put things right.

Current Priorties

From Public meeting on 27 October 2009. You have told us that the following issues are important in your neighbourhood:

• Tackling domestic and commercial burglaries
• Parkins around Baden Powell and St Peters Schools
• Speeding around Broadwater Avenue

Your Safer Neighbourhood Team Home Safety Checklist

Following the busy period at the start of the New Year, it is easy to forget the simple measures that ensure the safety of you, your home and your personal possessions as we head into Spring. Dorset Police is asking residents to remain vigilant and be aware of who is calling at their door, in a bid to prevent distraction burglaries. Officials from all councils across Dorset and employees of utility companies will always carry identification with them so the advice is – if you are in any doubt about the person at your door, don’t let them in. All council staff are required to wear ID badges at all times which will be offered when carrying out visits. A limited number of council officials have powers to enter people’s homes without prior notice. A council spokesperson said: “We would never visit a resident without good reason and only in exceptional circumstances do we visit without prior notice. If people are suspicious of anyone visiting their home they should always check they are genuine before allowing them entry. “Genuine callers do not mind being asked for identification or waiting until you have telephoned the organisation they claim to be from, to verify their details.”

If someone calls at your door and you are not expecting anyone, the advice from Dorset Police is:

• Stop – Before you answer the door, stop and think whether or not you are expecting anyone. Check the back door is closed and locked and remove the key.
• Chain – Put the door chain or bar on the door before opening the door and always keep it on when talking to the person on your doorstep. If you can, look through a window to see who is calling.
• Check – Ask for and carefully check their identity card. Take the card and close the door leaving the caller on the doorstep. Do not let them in. Do not phone the number on the card as this may be fake. If the caller states they are from the council or other authority, look the phone number up in the phone book or on a recent bill. You will then be able to check the caller is genuine. Take your time. If the caller is genuine they will be happy to wait while you do this.

Debbie Oldfield, Crime Prevention Advisor, Dorset Police, explained: “If you do get any suspicious callers at your door asking to come in, please call Dorset Police on 01202 222 222.”

Safer Neighbourhoods is a commitment by Dorset Police to improving the quality of life in our communities by working together with partner agencies – including Borough of Poole and Dorset Fire and Rescue Service – to tackle the issues identified by local people as those that matter most.

Get in touch with us today to find out how you can raise your issues. This is your chance to influence the service that we, the police, and our partners provide. Your opinions are important to us – this process will not work without you.

New police station opens in Poole

The new Poole Police Station opened its doors to the public on 17 December 2009. The station is located in the Joint Emergency Services Building on Wimborne Road, near Poole Stadium, and will be open from 7am to midnight Sunday to Thursday, and from 7am to 1am on Fridays and Saturdays.

Chief Superintendent Lynn Hart, who opened the building, said: “I’m delighted to have opened this excellent community facility. The new police station is far more welcoming and accessible to members of the public than the old police station at Poole Civic Centre. “It also provides us with improved facilities, including 10 more cell spaces, for delivering   operational policing in Poole.”

The Joint Emergency Services Building is shared by Dorset Police and Dorset Fire & Rescue Service.

Priority Update

You said: vehicles are speeding in Broadwater Avenue, St Peters Road and Banks Road

We have: teamed up with colleagues from Dorset Safety Camera Partnership to conduct speed checks in these roads. Drivers found to be over the speed limit were issued with educational leaflets on the potential consequences of speeding in residential areas.

You said: anti-social behaviour is occurring in Alexandra Park, Constitution Hill and Sandbanks

We have: increased our high-visibility patrols in these areas, seized alcohol from anyone under the age of 18 and moved on those found to be engaging in anti- social behaviour.

You said: beach huts and motor vehicles are being damaged

We have: increased our high-visibility patrols and issued crime- prevention advice to beach hut owners and motorists.

Behind Bars

An unemployed man from Bournemouth has been sent to prison for three years after he attacked and injured a man in Poole.

The 23-year-old pleaded guilty to wounding with intent to cause grievous bodily harm, after the incident near Poole Quay in May 2009.

Useful contacts

Police (Emergency)            999 Crimes in progress or life threatening incidents

To give information or report an incident which is not an emergency

24 hour answerphone or email: laglo@dorset.pnn.police.uk

24/7 you can use the ‘Report It’ and ‘Apply For It’ options on the ‘home’ page online at www.boroughofpoole.com for any Council service issue listed below.

Police (Non-Emergency)            01202 222222

Lesbian & Gay Liaison Officer (LAGLO)            01202 269911

Borough of Poole www.boroughofpoole.com

Environmental Issues

• Abandoned vehicles • Noise nuisance • Litter bins • Fly-tipping • • Refuse collection • Dogs (strays/barking/fouling) • Graffiti – ‘Report It’

Highways & Transportation Issues

• Potholes • Street lighting faults • Flooding – ‘Report It’ Parks & Open Spaces Issues – ‘Report It’

Community Safety Issues

Anti-social behaviour – ‘Report It’ – email: community.safety@poole.gov.uk Community Development – email: community.development@poole.gov.uk

Social Services

Adults Help Desk – email: sshelpdesk@poole.gov.uk Children & Young People – email: childrenandfamilies@poole.gov.uk

01202 261700

01202 262200 01202 261306

01202 633516 01202 633430

01202 633902 01202 735046

Raise your issues

Safer Poole Partnership

email: safetogether@poole.gov.uk

Poole Housing Partnership (PHP)

www.yourphp.org.uk

Main Switchboard

01202 633497/633805 01202 264444 01202 633633

Citizens Advice Bureau www.citizensadvice.org.uk                  01202 680838

Home Watch Pat Halliday www.nhwdorset.org.uk 01202 700911

NHS Direct www.nhsdirect.nhs.uk 0845 46 47

Wilts & Dorset www.wdbus.co.uk                  01202 673555

Benefits Agency www.dwp.gov.uk                  01202 446000

Dorset out-of-hours medical service            0845 600 1013

www.swast.nhs.uk

Benefits Fraud www.direct.gov.uk                  01202 333000

Crimestoppers            0800 555 111

Confidential anti-terrorist hotline            0800 789 321

Next public meeting:

Surgeries:

To be confirmed. See www.dorset.police.uk for details

Canford Cliffs Library, Western Road

First Friday of every month 10:30 am – 12 pm

Parkstone Library, Britannia Road

Last Friday of every month, 10.00am-12pm

Get in Touch

Let us know what concerns you most.

Call:

01202 222 222 or 07796 678451

Write to:

Parkstone, Penn Hill & Canford Cliffs SNT Poole Police Station, Wimborne Road, Poole, BH15 2BP

Email:

pp&c.snt@dorset.pnn. police.uk

www.dorset.police.uk

Visit www.dorset.police.uk for more opportunities to raise issues in your neighbourhood.

Including:

• Cabinet meeting recommends 2.9% Council Tax Rise.
• Canford Cliffs Play Area “on hold”.
• Notice Board for Library ordered.
• Carol Parkin appointed new Minutes Secretary from April 2010.
• 11 Leicester Road Care Home Application – Planning Inquiry on 20/04/2010 at the Guildhall at 10:00 am. Please attend to show the strength of local feeling.

Date of next meeting Wednesday 10th march, St. Aldhelms.

MINUTES OF THE BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

HELD ON WEDNESDAY 10^th FEBRUARY 2010 AT 7.30PM

IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

• John Sprackling  – Chairman
• Keith Alcroft – Planning Officer
• Stan Alfert  – Data Protection Officer
• Val Short – Minutes Secretary
• Cllr Mrs May Haines  – Ward Councillor
• Cllr Neil Sorton – Ward Councillor
• 20 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed MH NS, those present for the first time and all those present.

Apologies: Apologies received from Terry Stewart (Holiday), John Defty, Bob & Phyllis Young, Peter DuLieu, Ken Sanson, Chairman, Sandbanks Assn

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 13 January 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1. 1. Quayside (former Dolphin Quays) development – No new developments
2. 2. Poole Pottery factory buildings in Sopers Lane – A planning application to erect a 116 bed care home with an associated Day Centre.was registered on 18/01/10.
3. Former Poole Pottery & Swan Inn site – No new developments
4. Quay Thistle Hotel site –
5. 5. Old Orchard House. 39-61. High Street – a statement in the accounts for Coltham Orchard Ltd for the year to 30/11/08 seems to contradict 3.5 of the report of former Head of Planning Control & Design presented to the Planning Committee on 11/12/08. The Head of Legal & Democratic Services does not feel that this is material from a planning point of view “at this stage”.  JS is pursuing this with BDO Stoy Hayward LLP, the accountants acting for Coltham Orchard Ltd.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported…

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – Amended plans refused on 07/12/09. The owner has been asked to undertake the works to reinstate the boundary by 22/03/10.

55 Canford Cliffs Road (Front boundary treatment and gates does not comply with Branksome Park Conservation Area Character Appraisal and Management Plan) – a formal notice is being served.

19 Mornish Road (Tree replacement) - Preparation for presentation of the details of this case to legal advisers are underway.

15A Westminster Road – Planning Enforcement Officer was visiting site on 04/02/10 to see if the Notice served last year has been complied with yet.

Bella Rosa, 37 Haven Road – No new developments.

2 Compton Avenue & 93 Lilliput Road – ditto

Community Working Group (CWG), Progress re Sir Michael Pitt’s recommendations & IDeA Report: Roy Pointer reported on CWG meeting held on 20/01/10…

Pre-application advice – Concern has been expressed about the delay in the pre-application advice appearing on the website. Stephen Thorne has agreed to look into speeding up the process but said that it is not essential for them to be displayed before a determination just as long as they are displayed.

Ward Walks – The Spring Ward Walk is planned for 14^th April 2010.  Residents should bring matters to their Councillors that they wish to be discussed during the walk. NS reminded members that Ward Walks are not intended for discussing particular planning applications, just the general character of the area.

Sea Defences and Flooding – The group were informed that an external consultant has been commissioned to look into what flood defence measures are required to protect the town centre up to 2026, including costs. .

Major applications and developments – The level of engagement with the community representatives was questioned with regard to major applications and developments.

Newsletter – a 2^nd edition of the Planning & Regeneration Unit’s newsletter is currently being worked on the next and the aim is to release  this by 19^th February.

Annual Meeting – The Community Working Group has now been running for a year and it was always the intention that it will have a 50% refresh at the point of the annual meeting.  RP said that the Assn has been one of the most active contributors to the group we should do what it can to retain its seat on the Group.

JS said he would circulate the full Minutes of the meeting with the Assn’s Minutes.

Poole Beaches and Coastal Defences: JS reminded members that comments on Poole & Christchurch Bays Shoreline Management Plan are required by 17/02/10. A  comment form can be downloaded from the website  www.twobays.net

Council Tax 2010/11 & Council’s Budget Monitoring report: JS reported that the Council’s 2010/11 Budget was presented at last night’s Cabinet meeting and a 2.9% rise in Council Tax is to be recommended at next week’s Council meeting.

William Mutlow reported that the Council’s Financial Monitoring Report as at 31/12/09 shows a current forecast underspend of just under £1.9m.  This includes a provisional Housing & Planning Delivery Grant of £1.1m recently received from Central Government   Without this the underspend would have been £0.8m..  The unearmarked reserves for the next financial year is £6.7m – £7m’

At the last meeting, WM queried the Council’s use of ‘Earmarked Reserves’ which were not shown in the Original Budget, seemingly to ‘balance the books’ . Adam Richens, Head of Accountancy

“…Earmarked Reserves are amounts set aside to support one-off costs pressure associated with a specific project or programme where the expenditure will fall over more than one period of the Council’s Medium Term Financial Plan (MTFP). They are not included in the budget book due to the uncertainties around the exact timing of the expenditure.

As an example in September 2008 the Council established a £300,000 earmarked reserve to be applied in support of the Carbon Management Programme over the MTFP period.

Within the Council’s December 2009/10 Budget Monitoring report (Appendix A8) £73,000 has been identified as the forecast expenditure to be spent in supporting the Carbon Reduction Programme in 2009/10. The £3.149m total use of earmarked reserves figure (Appendix A1) includes the estimated drawdown of this £73,000.”

Poole Partnership: JS reported that the State of the Area Debate meeting has been re-scheduled for  tomorrow (11/02/10).

Canford Cliffs Village & proposal to plant trees in Haven Road: MH reported that Highways have reprinted the maps from the internet, hopefully they will be better, but it is probably as good as they will get!

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden):   MH reported that the Canford Cliffs Play Area had been “put on hold”.

JS reported on the meeting with Simon Legg and Karen Elborn, Natural Habitats Supervisor, Borough of Poole which took place on 20/01/10.  Also present were Cllrs Mrs Haines, Neil Sorton, Keith Alcroft & Ian Lewis, Chairman of Dorset Lake Residents’ Assn.

The planting in the sunken garden is be improved and the shrubbery immediately below the Southern wall is to be cut back to allow a better view in the direction of the Isle of Wight.  It may be possible, in the longer term, to remove the holm oak on the cliff face to provide a better view of the harbour.

It has been suggested that the Assn should take advantage of the Green Card scheme which allows local residents, community groups and other organisations to apply for new or improved leisure related facilities in parks or other open spaces across the Borough. The Green Card application form can be downloaded from the BoP website and JS is looking for a volunteer willing to take this forward.

Use of Assn’s Capital Reserve & Canford Cliffs Library Noticeboard:  JS reported that the Canford Cliffs Library noticeboard is on order.

Public Liability Insurance (PLI) –  JS is pursuing.

Mobile ‘Phone Mast, Elgin Road: A Prior Approval application to remove the existing 12 metre pole and replace with a 15 metre high pole & an additional cabinet at ground level was granted on 18/10/10.

3.  NEW HOUSING DEVELOPMENT

KA reported…

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is now the subject of appeal (APP/Q1255/A/10/2120940) to be determined at a Hearing. The final date for Statements & representations is 10/03/10.

Roland Cunnell suggested that Members might like to write to the Planning Inspectorate (using the on-line facility available via the Planning Inspectorate’s website <http://www.planningportal.gov.uk/england/public/planning/appeals/search/>) to show the strength of local feeling.

7A Bury Road (Demolition of the existing bungalow and detached garage and an amended proposal for a new 3 storey detached dwelling) – Appeal dismissed on 03/02/10.

JS reported that the application for 29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) is due to be determined at tomorrow’s meeting of Planning Committee. The officer’s recommendation is to ‘Grant Subject to Unilateral Undertaking’.

NS reported that the Planning Inquiry for 11 Leicester Road has been fixed for 20/04/10 and three days had been set aside for this.  This will be an important test case for Branksome Park

(a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – (APP/Q1255/A/09/2118175)

(b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) – (APP/Q1255/E/09/2118176.

Other current planning issues

6 Durrant Road Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The final date for Statements & representations is 10/03/10

24 Cliff Drive (Extension to existing beach hut & relocate steps (revised Scheme) – Letter of objection lodged on behalf of Assn on 08/01/10.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Letter of objection lodged by Assn on 20/11/09.  Amended plans lodged on 18/11/09 and application has been ‘Red-carded’.  Note from Tree Officer dated 19/01/10 – “No objection”.

The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Amended plans lodged on 30/11/09.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Application registered on 24/08/09.  Letter of objection by Assn lodged on 10/10/09.  Amended plans lodged on 27/11/09.  Letter of objection from Natural England registered on 07/12/09.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively.  MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – S106 details to be submitted before determining.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09.  There is a technical issue regarding the minor amendment, in relation to correctly linking the amendment scheme to the section 106 agreement of permission 07/12687/006/F which the LPA are trying to sought out with the agent.

8 Shore Road – BPCCRA will continue to monitor possible tree work application.   An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions

4. PRESENTATION ON CONSERVATION AREAS

Warren Lever, Environment and Design Team Leader gave an interesting and informative insight into

• Character Appraisals in Conservation Areas
• Design Judgement and Assessment for planning applications
• Character and By Design/PPS1 – raising the bar.
• Characterisation Work of Borough

NS:    What is professional relationship between design officer and case officers?

WL:  The design officer can offer advice, but the case officer is not bound to follow the recommendations

NS:  Should they not be on the ‘same side’?

WL:  Not always.  There needs to be more training on design issues for planning officers.  ‘Building for life’ assessment is driving up quality.

Roy Pointer:  The character of buildings in Branksome Park has not been consistent in the developments during the past 10 years or so (e.g. Thunderbirds / traditional) and there is no longer a defined architectural style.  New development cannot rectify the mistakes.

WL:  Planners need to assess the character of the street, although it is easier to define the character in some places than in others, and then try to guide in the right direction.

A member  It sets a precedent if “thing” is built in the middle of “good stuff”, this can lead to problems.

WL:  The prevailing grain and form of buildings in the area is the main guideline and sometimes the inspectorate with agree, sometimes not.

A member: Who decides where conservation areas are to be?

WL:  The local authority.  The aim is to raise the quality of the area, but you have to draw a line somewhere. A definite character trait is needed, and adjacent areas are also important.

SA: To what extent will planners change attitudes to ‘bits in the middle’?

WL  This comes back to the issue of Borough-wide Conservation Area guidelines.

Chris Stacey  There is a large amount of anger in the area over the characterisation of the Lilliput area being turned into a ‘Florida seafront’ with characterless properties not of lasting quality.  The constant building sites and associated traffic is upsetting local residents as it has been going on for some time.

WL  It is hoped that characterisation work will help with policies.

NS  Conservation area status gives greater powers to the local authority.

1. CANFORD CLIFFS & PENN HILL AREA COMMITTEE MEETING (04/02/09)  As TS was not present there was no report but the Agenda included reports on

• Pinecliff Gardens (Sunken Garden) – see above
• Tower Road (Request for parking restrictions) – The Traffic Panel met on 25/11/09 and recommended no action.
• Pedestrian lights at the Branksome Railway Hotel – It is argued that, before timing of the lights was changed, pedestrians were having a disproportionate effect on traffic congestion.

Chairman’s note: I do not accept this argument as, if a pedestrian presses the button and gets and immediate response, the traffic has to stop.  If a pedestrian presses the button and has to wait for a minute, the traffic will still have to stop. However, I fear that this is a lost cause.

5. ACCOUNTS TO DATE – JS reported that JD had asked to step down as Hon Treasurer and he has approached another member to take over this role.  The individual is willing to do so but already has e regular commitment on the 2^nd Wednesday of each month which means that he would not be able to attend the Assn’s monthly meetings, although he will be able to attend the AGM.

No member raised any particular objection to the idea of the treasurer not being able to attend meetings, as cash statements will distributed in the normal way and any queries can dealt with by

e-mail/telephone, as the need arises.

Chairman’s note: The total funds at 31^st January 2010 stand at £34,571.89.

6.ANY OTHER BUSINESS

Minutes Secretary – JS said that he had been seeking someone to succeed Val Short but, so far, without success.

Chairman’s note: I’m pleased to say that Carol Parkin, who is a Trustee of Canford Cliffs Village Hall,

has kindly agreed to take over the role of Minutes Secretary from 14/04/10.

The meeting closed at 9.00pm

Date of next meeting: The next meeting is Wednesday 10^th March 2010 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

The home of Branksome Park, Poole, Dorset, UK. This website is also the home to the Branksome Park, Canford Cliffs and District  Residents Associaiton which aims to protect the interests of residents, and to investigate on their behalf any aspects which could be detrimental to private properties or public services.

]]> http://branksomepark.com/5/the-aim-and-object-of-the-association/feed/ 0 http://branksomepark.com/60/branksome-park-minutes-january-2010-branksome-dene-car-park-closed/ http://branksomepark.com/60/branksome-park-minutes-january-2010-branksome-dene-car-park-closed/#comments Thu, 14 Jan 2010 13:37:10 +0000 admin http://branksomepark.org/?p=60 ) Please click on above headline to read full minutes...]]> MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION EXECUTIVE MEETING

HELD ON WEDNESDAY 13th JANUARY 2010 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

• Terry Stewart – President
  John Sprackling – Chairman
  John Defty  – Treasurer
  Keith Alcroft – Planning Officer
  Bob Young  -  Magazine Advertising
  Stan Alfert – Data Protection Officer
  Val Short – Minutes Secretary
• Cllr Neil Sorton – Ward Councillor
• Ken Sanson – Chairman, Sandbanks Assn
• 15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & Ken Sanson and all those present.

Apologies: Apologies received from Cllr Mrs Carole Deas (visiting elderly relative) & Cllr Mrs May Haines (re-scheduled Environment Overview & Scrutiny meeting)

JS said that he had  ‘phoned Warren Lever, Environment and Design Team Leader, Borough of Poole, and put off his visit until the Assn’s next meeting on 10/02/10.

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 09 December 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1.   Quayside (former Dolphin Quays) development – Driftwood Brasserie on the 1st floor was opened on 12/10/09 but closed last month and is expected to re-launched sometime in 2010. .
2.    Poole Pottery factory buildings in Sopers Lane - a planning application for a Care Home is to be submitted at the end of this week.
3.    Former Poole Pottery & Swan Inn site - No new developments
4.    Quay Thistle Hotel site - Andy Taylor, Head of UK Property, Stenham Property Limited wrote to JS on 05/01/10 “Following the recent debt restructuring I have arranged a meeting with our professional team next Friday to look afresh at the various development proposals which have been prepared for the site. Following this I hope to meet Poole Borough Council before the end of January.”

TS referred to the financial reports on the Thistle Hotel site and asked if the Council were confident that the developer is viable.
NS replied that the Planning Application needed to be dealt with first, then it is implicit that before the council enters into any negotiation all public enquiries are made.  Even if the Planning Application were approved on appeal there would be no obligation on the council to sell or lease land to anyone unsuitable.

5.    Old Orchard House. 39-61. High Street -

Chairman’s note: A statement in the accounts for Coltham Orchard Ltd for the year to 30/11/08 seems to contradict 3.5 of the report of former Head of Planning Control & Design presented to the Planning Committee on 11/12/08 and JS is seeking clarification from the Head of Legal & Democratic Services about this.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported

15A Westminster Road - No new developments.
Bella Rosa, 37 Haven Road – ditto
2 Compton Avenue & 93 Lilliput Road – ditto

TS has suggested the inclusion of ‘Key Planning Enforcement successes’ in the Community Working Group Newsletter.  This is particularly relevant in view of yesterday’s enormous media coverage about home owners and developers in Poole who are suspected of damaging protected trees in the Sandbanks & Branksome Park to provide better sea views or enhance the development potential of their sites.

Roy Pointer felt that the Assn should make it known that it supports the Local Planning Authority in all that it is doing to address this issue. It was agreed that

• BPCCRA does not condone this behaviour.

• We have a system of wardens looking out for this.

• We will report any problems to the Council.

• We support the Council’s determination to enforce rigorously where criminal damage to trees is identified and any publicity given to this is welcome.

• We are pleased that the media are taking interest in a topic about which we feel strongly.

NS was called to look at a tree in Haven Road 5 years ago, he also inspected the property which benefited from the damage to the tree, but nothing could be proved.
William Mutlow witnessed branches being removed from an oak tree adjoining his property by tree surgeons in the early morning, when WM contacted the council he was informed that the developer had telephoned to say that dead branches needed to be removed.
Concern was expressed that, although there is an exemption to the rules for trees that are dead, diseased or dying, no examination or investigation is made if a developer or tree surgeon telephones the council and informs them that the tree is dead, diseased or dying.
RP offered to put this on the agenda for next weeksí Community Working Group meeting, please email examples or case studies.  Items of a general nature also required for the agenda.

Community Working Group (CWG), Progress re Sir Michael Pitt’s recommendations & IDeA Report: RP reported that next CWG meeting is on 20/01/10.
RP
Poole Beaches and Coastal Defences: RP reminded members that comments on Poole & Christchurch Bays Shoreline Management Plan are required by 17/02/10. A  comment form can be downloaded from the website  www.twobays.net

Council Tax 2010/11 & Council’s Budget Monitoring report: William Mutlow commented, once again, that the Revised Budget at 30/09/09 showed significant variances to the figures shown for Original Budget. JS said that he write to the Head of Financial Services about this.
The Council’s 2010/11 Budget is due to be presented at the Cabinet meeting on 09/02/10.

Poole Partnership: JS reported that State of the Area Debate meeting scheduled for Monday (11/01/10) was cancelled and no new date has been set.

The Local Development Framework Working Group meeting scheduled for yesterday was cancelled – the next meeting is fixed for 13/04/10.

Richard Dimbleby, chairman of the Poole Partnership, a member of the South West Regional Council of the Learning and Skills Council and a governor of the Arts University College, Bournemouth.is the new chairman of the Community Foundation for Bournemouth, Dorset and Poole.

The Community Foundation helps secure and distribute funding for local community groups and helps individuals and businesses looking to put money back into the community.
JS
Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that he had been passed copies of the utilities maps for the parade by MH a couple of weeks ago. KA said that the copies are difficult to read and he plans to make arrangements to see the originals
TS pointed out the planting season will end in March but KA said that it would not be possible to progress this before then.

Public Rights of Way:

Westminster Road end of Dalkeith Road – Richard Dimbleby has been passed a letter dated 21/12/09 from Sophia O’Sullivan – Rights of Way Officer is following this up.
Buccleuch Road to Lakeside Road – No further developments
Bessborough Road – ditto

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden): A meeting with Simon Legg and Karen Elborn, Natural Habitats Supervisor, Borough of Poole has been fixed for 20/01/10 at 2.30pm.

Use of Assn’s Capital Reserve & Canford Cliffs Library Noticeboard:

TS reported that the Canford Cliffs Library noticeboard would be installed on the outside wall under the existing Library sign, which would be raised to accommodate it.  The existing sign is blue and the aluminium lockable noticeboard could be a similar colour. The cost, inclusive of VAT and installation, would be £960.  There was overwhelming support from the meeting to spend up to £1000, provided the noticeboard had toughened glass, TS to ascertain.  TS to have authority to make decisions on colour, etc.

Public Liability Insurance (PLI) -  JS is pursuing.

Mobile ‘Phone Mast, Elgin Road: No new developments

3.  NEW HOUSING DEVELOPMENT

KA reported…
24 Cliff Drive (Extension to existing beach hut & relocate steps (revised Scheme) – Letter of objection lodged on behalf of Assn on 08/01/10.
11 Leicester Road
(a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme)
(b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) – Both applications applications, which were refused under delegated authority on 21/08/09, are now the subject of appeals (APP/Q1255/A/09/2118175 & APP/Q1255/E/09/2118176) to be determined at a Planning Inquiry. The final date for Statements & representations is 2nd February 2010.
Chairman’s note: Members might like to write to the Planning Inspectorate (using the on-line facility available via the Planning Inspectorate’s website <http://www.planningportal.gov.uk/england/public/planning/appeals/search/>) to show the strength of local feeling.
Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09.
St Ann’s Hospital
(a)Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping. Amended Plans 19/11/09) – Application refused by Planning Committee on 10/12/09.
(b) Listed Building application to replace existing metal escape staircase, alterations to reception counter & demolition of 70’s block and repair to west end of building) – Application ‘Granted with Conditions’ ‘by Planning Committee on 10/12/09.

Other current planning issues
19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking) – application granted ‘Subject to Unilateral Undertaking’ on 23/12/09.
46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)
-application granted ‘Subject to Unilateral Undertaking’ on 31/12/09.
Land adj. 2 Mornish Road (Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – application granted ‘Subject to Unilateral Undertaking’ on 22/12/09.
4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Letter of objection lodged by Assn on 20/11/09.  Amended plans lodged on 18/11/09 and application has been ‘Red-carded’.
75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – Amended plans lodged on 02/12/09.
The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Amended plans lodged on 30/11/09.
29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) – Application registered on 26/10/09 and has been ‘Red-carded’.
10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Amended plans lodged on 27/11/09.
Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively.  MH will keep the Assn advised of any further developments.
19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – S106 details to be submitted before determining.
4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09.  There is a technical issue regarding the minor amendment, in relation to correctly linking the amendment scheme to the section 106 agreement of permission 07/12687/006/F which the LPA are trying to sought out with the agent.
8 Shore Road - BPCCRA will continue to monitor possible tree work application.   An entrance has been created on the Haven Road side of this property.
60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4.    ACCOUNTS TO DATE - JD reported that the total funds as at 31st  December amounted to just under £33,700.    JD

5.     ANY OTHER BUSINESS

NS reported on the following two matters

1. Proposed Chester & Forest Road Conservation Area: This was one result from the Ward Walks which NS & MH had taken part in with officers.  JS said he had been told that there was positive response from residents of the roads in question and a public consultation meeting was being held shortly.

2. Closure of Branksome Dene car park: The Car Park will be closed for essential works from 25th – 29th January. The essential works will include the roots of trees and shrubs, which are making access to the car park hazardous for cyclists and pedestrians.  Transportation Services and Leisure Services Arboricultural Officer Andy Osbourne will determine which roots are causing the problem before undertaking the appropriate . The Community Centre have been consulted and agreed the dates and all beach hut tenants/owners have been notified.

Canford Cliffs & Penn Hill Area Committee meeting: JS reminded members of the meeting on 20/01/10 at 7.00pm at the Main Hall, Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

The meeting closed at 8.15pm

Date of next meeting: The next meeting is Wednesday 10th February 2010 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road) To include presentation by Warren Lever, Environment and Design Team Leader, Borough of Poole.

HELD ON WEDNESDAY 9^th DECEMBER 2009 AT 7.30PM

IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

Terry Stewart President

John Sprackling Chairman

Keith Alcroft Planning Officer

Bob Young Magazine Advertising

Val Short Minutes Secretary

Cllr Mrs May Haines Ward Councillor

Cllr Neil Sorton ditto

Ken Sanson Chairman, Sandbanks Assn

15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & MH and all those present.

Apologies: Apologies received from Cllr Mrs Carole Deas, John Defty, Michael Bond & Chris Stracey.

Accuracy: JS said that he had omitted to include Bob Young from the list of attendees but, subject to this amendment he would sign the Minutes as a true and accurate record of the meeting held on 11 November 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – Skelton Group Investments Ltd are in negotiations with Tesco to open a Tesco Express on the ground floor.

2. Poole Pottery factory buildings in Sopers Lane – No new developments

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – The re-development of the Thistle Hotel is to be treated as a standard Planning Application at a Planning Committee soon

5. Old Orchard House. 39-61. High Street – No new developments

Planning Enforcement, TPOs/Tree replacements – update:

JS reported

15A Westminster Road – No new developments.

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. The Enforcement appeal (APP/Q1255/C/09/2112004) is the lead appeal and this appeal and the ‘Written representations’ appeal (APP/Q1255/A/09/2108355 will be dealt with by the same Inspector at the same time. Final comments were due on 16/11/09.

2 Compton Avenue & 93 Lilliput Road – No new developments.

51 Chaddesley Glen – The garage has been built in accordance with the Approved Plan 07/07351/008/F dated 27/12/07, therefore a new planning application is not required

Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report: RP reported on the Community Working Group meeting which he had attended on behalf of the Assn on 25/11/09.

RP said that the Local Planning Authority had produced a useful Permitted Development Summary and JS said that this would be distributed with the Minutes. This is also available on the BoP website.

Thistle Hotel – At this time it is not seen as necessary for a special Committee for the Thistle Hotel application, it should be covered under normal business; depending on numbers wishing to attend.

1

Stephen Thorne agreed to look into speeding up the process of the pre-application advice appearing on the website.

Residents’ Associations database – Still under construction. It was suggested that as the Poole Partnership website already provides a channel to feedback through to an association rather than individuals, a separate RA website was not necessary.

Ward Walk – This looked at general issues only – report not in public domain.

First Council/Planning Newsletter – This is available on the BoP website. RP suggested it needs more detail to be useful.

Preservation and enhancement of conservation areas – Warren Lever has been invited to attend a meeting in Jan/Feb – NS will follow this up.

Section 106 Agreements – new system is being developed for up-front payments which should speed things up. Audit trail to be provided to identify where money gets spent.

Lack of levels on plans – RP had questioned this. It was generally agreed that levels need to be put on drawings, particularly on applications for sloping sites – RP will follow up.

Reinstatements after Developer work is carried out – it was suggested that a letter go out with every approval stating what is expected, ‘Considerate Constructors Guide’. NS suggested reporting any debris or mess on the BoP website

Sea Defences and Flooding – Stephen Thorne is actively looking into this. Possibility of addressing a future meeting.

JS said he would distribute the full Minutes of the CWG meeting with the Assn’s Minutes.

Poole Beaches and Coastal Defences: RP reported on the Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting which he had attended on behalf of the Assn on 26/11/09

What is it? This is the latest report on Policy for protecting the coastline and preventing flooding along the area of the coast from Durlston Head, south of Swanage to Hurst Spit, east of Milford on Sea.

Who is doing it? It is a combination of Defra, Environment Agency, Hampshire and Dorset CCs and the Local Authorities along the strip.

Why now? It is 10 years since the last study was published and this version updates the Policy in the light of earlier consultation and study work by the authorities and consultants Royal Haskoning who are doing the study work.

How is the Policy described? It gives recommendations for the coast divided up into locations (stretches of coast) and compares what was said at SMP1 with the current recommendations. Three timescales are used to describe future approach to planning; the next 25, 50 and 100 years respectively. One of four approaches is used in each timeframe to describe the way in which protection should be carried out. These approaches are ‘Hold the Line’, ‘No Active Intervention’, ‘Managed Realignment’ and ‘Advance the Line’. One of each of these strategies is selected for each stretch for each of the three timeframes.

Where can I see the proposals for the stretches that I am interested in? The Policy Summary map is shown on page 6.17 of the SMP which can be found at www.twobays.net. Chapter 6 also contains definitions and summary tables showing more detail for each stretch of coastline.

What does it suggest for the stretch covered by BPCCRA? For the first 50 years the idea is to hold the line; thereafter there is considered an opportunity to advance the line seawards to improve and enhance the amenity area in front of the cliffs to the aesthetic and economic benefit of the area. Advancing the line is rare in the UK and the idea is seen as a radical alternative to more traditional coastal treatments. As for Poole harbour, the north side would be a ‘hold the line’ strategy, whereas harbour south would get no active intervention. There is no question of a barrier being placed across the harbour entrance at Sandbanks; this would lead to such a radical change in the environment in the harbour that it is rejected. More detail is shown on the plan.

2

What are the detailed construction ideas? There are none at this stage in the process; this is the policy stage; ‘what outcomes do we want’. The ‘how do we achieve it’ and ‘who pays what’ stages come later.

How can I comment? Download a comment form from the web site and return it by 17/02/10. It is hoped that BPCCRA will submit a response on behalf of its members and this might offer feedback on the whole report not just the portion relating to its area.

Ben Hurley pointed out that the whole of the bay used to depend on sand eroding from Canford Cliffs and being deposited in Bournemouth. In the future, Poole Old Town will be flooded as sea levels rise.

Council Tax 2010/11 & Council’s Budget Monitoring report: William Mutlow reported that as at 30/09/09 the Council’s year-end forecast surplus is currently estimated to be £367,000. NS said that the year-end forecast at 31/10/09 was very similar but it should be borne in mind that that the overall budget is £100m.

WM commented that, once again, that the Revised Budget at 30/09/09 showed significant variances to the figures shown for Original Budget.

Chairman’s note: I think that the following paragraph from the Council Budget Monitoring (1 April 2009 – 31 October 2009) presented at the Cabinet meeting held the previous day may clarify the position.

3.3 It may aid understanding of Appendix A1 to this Council Budget Monitoring Report to establish that £3,794,000 of the variance reported at the cost of portfolio controlled services level relates to the use of specific earmarked reserves for the purposes they were intended for. Detailed analysis of how earmarked reserves are being drawn down is highlighted within Appendix A3 to Appendix A8.

Poole Partnership: JS reported that he had attended a meeting of the Poole Partnership on 12/11/09 to discuss the present Sustainable Community Strategy which covers 2006 to 2012. This is to be reviewed to cover the longer term and is to be the subject for the State of the Area debate on 11/01/10 17.30-21.00

JS was unable to attend the Poole Partnership Steering Group meeting on 02/12/09 as he was attending a funeral in Croydon. Agenda items include…

1. Draft revised terms of reference and membership for Poole Partnership Steering Group and Performance Management Group.

It is proposed that the Steering Group is to be renamed the “Poole Partnership Vision Group” and its role redefined to clarify its responsibility of maintaining a strategic overview of the work of the Partnership, with a more inclusive membership more representative of Poole’s partners and community.

The Performance Management Group is to be renamed the “Poole Partnership Management Board” and its role redefined to clarify its role as the executive board which is responsible for the overall management of the Partnership, ensuring delivery of the Partnership’s priorities.

2. ‘One Place’ Chairman’s Note: the results of the Comprehensive Area Assessments were published on the Internet earlier in the day. Poole has a green flag for Housing and no red flags have been identified for Poole

JS said that he was due to attend a Stronger Communities Partnership meeting this afternoon. The Agenda included a presentation by Safer Poole Partnership on Community Cohesion and updates on

• Bourne Valley Neighbourhood Management Project
  Migrant Impacts Fund
• the Environment for the third sector

Sustainable Community Strategy

Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that Urban Planning had produced a sketch. MH & KA had met with Planning & Transport and had put forward some alternatives. Some progress had been made.

The Christmas Lights in the Village were switched on by the Mayor on 13/11/09. JS congratulated all

3

those involved with this very happy occasion.

Ravine Road car park – JS said that a number of residents had raised concerns that, two weeks ago, the hedges along Western Road have been cut back substantially. NS said that he had contacted the Head of Leisure Services who had apologised that this was not notified to Ward Councillors in advance.

JS said that he would include the full text of the reply from the Head of Leisure Services in the Minutes.

————————————–

Works has been carried out with the aim of creating a more effective and significantly tidier hedge – an issue that has been raised a number of times. The plan was to level the hedge at 4 – 5ft to help encourage uniform regrowth and add additional plants to thicken it up.

In carrying out the works however it became clear that many parts of the hedge were failing and quite a lot of the rhododendron appeared to be diseased – an issue being increasingly reported across the UK (e.g., http://www.forestry.gov.uk/pramorum). The original plan therefore would not have solved the problem of an untidy hedge in ultimate decline.

A rather more ambitious and long term approach was therefore adopted. The hedge has been cut back to around 3ft to encourage branching and thickening of the hedge. Cutting back to this height will allow the grounds team access to add significant new plants – we’re looking at around 150 additional plants along the length of the hedge which will help reinvigorate and restoring it to a standard in keeping with the area.

The Council expect the rhododendron to put on around 1ft of height during the next 12 months and while it will need to annual prune the hedge, to keep it tidy and encourage branching regrowth, its height will be managed to eventually return to the 5ft – 6ft height previously agreed.

It should be stressed that without these works the hedge would have continued its slow decline which, given the site’s importance both to local residents and tourism, would not have been ideal.

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area: No further developments

Use of Assn’s Capital Reserve & Canford Cliffs Library Noticeboard:

TS reported that the officer involved with the procurement of the Canford Cliffs Library Noticeboard has requested quotes from the BoP’s appointed suppliers for signs and noticeboards and has yet to receive these. TS commented that this seems to be taking an extraordinarily long time to resolve.

From time to time, the Assn is approached for financial support where residents engage professional help in opposing planning applications. It has been suggested that the Assn should agree criteria for financially supporting neighbour objections, so as not to establish an open precedent. JS suggested that this is discussed at the Assn’s next meeting.

Public Liability Insurance (PLI) – JS is pursuing.

Mobile ‘Phone Mast, Elgin Road: Prior Approval application (To remove existing 12 metre telegraph pole mounting 1.7 metre shrouded antennas and deployment of 1no. 15 metre high telegraph pole & 1no. additional cabinet at ground level) registered on 26/11/09.

JS has informed Chris Stracey that, as this is a ‘Prior Approval application’, this will be deemed as ‘Granted’, if this is not refused within the 56 day period from the date of registration. If the officer is minded to recommend approval of this application, there may be a case for calling for one of the ‘emergency’ Planning Committee meetings set up for this purpose.

3. NEW HOUSING DEVELOPMENT

KA reported…

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Letter of objection lodged by Assn on 20/11/09. Amended plans lodged on 18/11/09 and application has been ‘Red-carded’.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to refuse.

St Ann’s Hospital

(a)Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping. Amended Plans 19/11/09) - Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to refuse.

(b) Listed Building application to replace existing metal escape staircase, alterations to reception counter & demolition of 70’s block and repair to west end of building) – Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to ‘Grant with Conditions’

11 Westminster Road (a) Demolish existing and erect a block of five flats with basement parking &
(b) Demolish existing and erect three detached two storey dwellings with integral double garages – Applications refused on 24/11/09.

KA reported…

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) – Application refused on 27/05/09. Appeal allowed by Planning Inspector on 02/12/09 and partial costs were awarded relating to the second reason for refusing planning permission based on the Council’s concerns about adverse effects on trees.

RP suggested that the Assn should write to the Council to congratulate it on its efforts to defend its decision to refuse this application.

Other current planning issues

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – Amended plans lodged on 02/12/09.

The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Amended plans lodged on 30/11/09.

29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) - Application registered on 26/10/09 and has been ‘Red-carded’.

19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking) Application registered on 05/11/09. Local concerns.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Amended plans lodged on 27/11/09.

46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

Application registered on 02/10/09. Affordable Housing Report lodged on 23/11/09.

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – S106 details to be submitted before determining.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – S106 details to be submitted before determining.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09. The current situation is as follows…

• · All relevant required contributions were paid upfront on the original application on the site 06/12687/005/F.
• · A subsequent revised scheme was submitted on application no.07/12687/006/F, this application has an incomplete section 106 agreement, hence the failure to issue a consent thus far.
• · Linking the plans submitted in respect of a minor amendment to the yet unresolved planning application no.07/12687/006/F is the issue which is currently being discussed with the agent.

5

8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4. ACCOUNTS TO DATE – In the absence of JD, JS reported that the total funds as at 30^th November amounted to just over £33,462. As and when all advertising bills have been settled the cost will have been 3p per copy! This, of course, is all down to Bob Young`s increase in advertising revenue.

5. ANY OTHER BUSINESS

Chester Road/Forest Road Conservation Area (Under consideration) – JS has invited Warren Lever to speak at the Assn’s next meeting to be held on 08/01/10. NS will follow this up.

JS said that, out of the 23 Conservation areas in Poole, 9 fall within the area covered by the Assn.

6 St Osmonds Road – Rose Rogers thanked JS for the information which he had supplied about the change of use at this site.

There being no other AOB, the meeting closed at 8.15pm and was concluded with mulled wine and mince pies.

Date of next meeting: The next meeting is Wednesday 13^th January 2010 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

HELD ON WEDNESDAY 11^th NOVEMBER 2009 AT 7.30PM

IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

Terry Stewart President

John Sprackling Chairman

Michael Bond Membership Secretary

Keith Alcroft Planning Officer

John Gunton Magazine Editor

Stan Alfert Data Protection Officer

Val Short Minutes Secretary

Cllr Mrs May Haines Ward Councillor

Cllr Neil Sorton ditto

Ken Sanson Chairman, Sandbanks Assn

15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & MH and all those present.

Apologies: Apologies received from John Defty & Peter DuLieu

Accuracy: JS said that he had omitted to include Keith Alcroft and John Defty from the list of attendees but, subject to this amendment he would sign the Minutes as a true and accurate record of the meeting held on 14 October 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – D-day plaque has been installed and was re-dedicated this afternoon.

2. Poole Pottery factory buildings in Sopers Lane – No new developments

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – ditto

5. Old Orchard House. 39-61. High Street – ditto

Planning Enforcement, TPOs/Tree replacements – update:

JS reported

75 Canford Cliffs Road – Planning application for alterations to existing entrance to form new vehicular access with gates was lodged on 12/10/09. Once agreed, the owner will not be able to make subsequent changes without the risk of formal action being taken against him under the article 4 direction

15A Westminster Road – Lowering of both the railings and the fence adjacent to the highway to 1 metre or remove them in their entirety was due to be completed by 03/10/09. The Planning Officer has written to the developer’s agent requesting some details on a revised boundary treatment, which, in principle, is acceptable. It is felt that, as this is a corner plot, it would be unfair on the current owners to require them to remove the existing boundary treatment (as required in the enforcement notice) without an alternative scheme to replace the existing so that they can secure their land, that is why the Local Planning Authority (LPA) are still trying to negotiate a solution.

Other current planning enforcement issues

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355) The deadline for statements/representations was 28/08/09.

2 Compton Avenue & 93 Lilliput Road – Hedging to be replaced but the Head of Planning Enforcement is seeking clarification to see if owners are waiting until the dormant season at the end of October.

51 Chaddesley Glen – A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

JS reported that he had had a meeting last week with Mark Hitchcott, one of the Planning Enforcement officer and both he and Mr Hitchcott had found the meeting very helpful.

JS had commented that some residents still mistrust the planning process and he was asked to encourage residents to contact the Planning Enforcement Team directly so that they can explain their actions face to face. This will assist the Council in overcoming residents’ mistrust of the system and demonstrate to residents that the Council do take residents’ concerns seriously and attempt to resolve them even if they sometimes fall outside their sphere of influence.

Mr Hitchcott accepted that enforcement action can seem painfully slow but, if all else fails, the Council do prosecute transgressors. So far this year, the Council have prosecuted two persons for not complying with Enforcement Notices upheld on appeal at 85 Ringwood Road and rear of 115-121 Commercial Road, and, most importantly, after these prosecutions we have secured compliance with the Notices.

Supporting evidence is needed if the Assn. is asked to represent individuals in matters concerning planning enforcement. NS offered to look into any suspect planning applications, but he, also, can only act on evidence, not rumours.

MH advised that Bella Rosa (formerly BH13) have appealed, so until the appeal is heard Planning Enforcement are unable to act.

Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report: JS reported that the next CWG meeting has been fixed for 25/11/09 and Roy Pointer will attending as the Assn’s representative.

Poole Beaches and Coastal Defences: The Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting on 26/11/09. Again, Roy Pointer will attending as the Assn’s representative

Council Tax 2010/11 & Council’s Budget Monitoring report: Wlliam Mutlow gave a brief outline of the presentation made at the Newtown & Parkstone Area Committee meeting on 28/10/09, which will also be given at the forthcoming Canford Cliffs & Penn Hill Area Committee meeting.

The forecasts contained in the presentation are concerned mainly with next year’s budget, rather than looking at the long term (4-5 years) It states that “the rate of Council Tax will be assumed at no more than 5% in any given year in the MTFP (Medium Term Financial Plan) period for financial planning purposes”’ – the average increase reported in the national press was 1.6%. The average increases for Unitary Authorities is forecast to be the highest at 2.63%

Following some discussion on the need for an increase in Council Tax, NS commented that efficiency savings are being looked at, but that the problem still remained of Poole being the 3^rd lowest funded authority in the country. It does not cost any less to fund services in Poole, yet we are awarded less per head for essential services e.g. education. The average wage in Poole is low and the average house price is high, 15 times higher than the average wage, thus making it difficult for local people to buy homes.

It was suggested that the Council should make every effort to ensure that all members of the public are aware of the lack of funding from Central Government.

Poole Partnership: JS reported that will be attending a breakfast meeting of the Poole Partnership tomorrow (to review the Sustainable Community Strategy)

Canford Cliffs Village & proposal to plant trees in Haven Road: No progress had been made on the proposal to plant trees.

The Christmas Lights in the Village will be switched on by the Mayor at 6.00 p.m. on Friday 13^th November 2009. There is a mulled wine reception at the Kitchen Haven showroom from 5.30 p.m. to which everyone is welcome.

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area: No further developments

Use of Assn’s Capital Reserve & Noticeboard at Canford Cliffs Library: See AOB

Public Liability Insurance (PLI) – JS is pursuing.

Mobile ‘Phone Mast, Elgin Road: Chris Stracey reported that Richard Dunk from Vodafone had seen one of Poole’s Planning Officer last week and discussed the proposed works. The proposal is to increase the height of the existing mast from 12 metres to 13.7 metres and that O2 will put an aerial transmitter on to the mast as well. This means that the mast will be wider at the base because of the additional height and O2 will put another cabinet to house the new equipment at the base alongside the Vodafone cabinet. Richard Dunk said that the Planning Officer was receptive to the idea as O2 want more masts and this sharing idea would save O2 having to put up its own mast.

CS feels sure that our local Residents will not be too happy about this as this seems like “the thin edge of the wedge” and could lead to more and more transmitters being added to existing masts. He will be speaking to Dr Goodridge in Elgin Road. His house is right next to the mast and he organised the protest when the original mast went up. Although the original action failed, CS thinks that this is a development which is very unwelcome as what is to stop more and more transmitters being added to the mast?

Masts of 13.7m will require planning consent and so residents will have to opportunity to lodge letters of objection. On the matter of health, it is believed that the highest risk exists where the rings of radiation from two or more masts meet.

3. NEW HOUSING DEVELOPMENT

KA reported…

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application registered on 16/10/09

10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window (revised scheme). (Topographical survey submitted 14/9/09, as amended by plans received 26/8/09, 30/9/09 and 8/10/09). - Application granted with conditions by Planning Committee on 22/10/09.

21 Wilderton Road (Demolish existing and erect a two storey five bed detached dwelling with integral garage and basement) – Application granted with conditions by Planning Committee on 22/10/09.

11 Westminster Road

(a) Demolish existing and erect a block of five flats with basement parking.– Letter of objection lodged by Assn on 22/10/09.
(b) Demolish existing and erect three detached two storey dwellings with integral double garages – Letter of objection lodged by Assn on 24/10/09.

Roland Cunnell said that he had concerns about Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 19/11/09 but this had, again, been deferred.

This application is in Penn Hill Ward, it has been ongoing for several years and the latest deferral is due to an arboriculturalist’s report having been received. All relevant documents are available to view on line. It was suggested that Mr Cunnell personally arrange a meeting with the Head of Planning & Regeneration, Stephen Thorne to discuss the matter.

JG asked if KA could look at 29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses)

Dinah Rogers asked if KA could also look at the application for 19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking).which was registered on 05/11/09.

JS reported that he had attended a meeting of the Local Development Framework Working Group the previous evening and, at this meeting, up-dates were received on…

1. SE Dorset Multiple Modal Transport Study by Rick Clayton, Transportation Services – RC provided us with a high level analysis of responses to Survey questionnaire.

2. Site Specific Allocations by Bill Gordon, Strategic Planning – There has been 51 responses which areavailable on BoP website. Officers are now looking at the remaining 200 ’saved’ Development Control policies and hope to reduce these to 40/50. This will be subject to further informal consultation.

3. Sustainable Community Strategy Review by Hilary Evans, Community Planning Manager.- The present Strategy covers 2006 to 2012 and needs to be longer term.  Project Team are reviewing this.

4. IDeA – Peer Review by Nigel Jacobs, Planning Policy&Imp. Manager – A meeting with Service Unit Heads was held last week to discuss a more co-ordinated approach to planning. Quarterly Newsletter is being progressed.

JS said that he and his wife had attended the Planning Inquiry re 20 Balcombe Road Demolish existing and erect 3 detached houses (Revised Scheme) – Application refused on 27/05/09) the previous day and today

In addition to challenging the refusal for the three properties, the appellants challenged the requirement for a contribution for around £12,000 under the South East Dorset Transport Contributions Scheme Adopted 2009. An article in yesterday’s Daily Echo reported that the Planning Inspector questioned the Recreational and Transportation contributions re 147 Banks Road.

Other current planning issues

The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Application registered on 22/10/09

St Ann’s Hospital (Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping)– Letter of objection lodged by Assn on 04/10/09.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Letter of objection lodged by Assn on 10/10/09.

46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

Application registered on 02/10/09

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Tree Impact Assessment lodged on 29/07/09.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans registered on 24/08/09.

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme)

- Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) which commenced yesterday (10/11/09) and concluded today.

4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. The revised scheme application has not yet been approved, This is being held up because the section 106 agreement cannot be agreed and because of changes in ownership. The main building remains substantially the same as previously approved, but there are some additional out buildings, changes to the basement and additional ventilation shafts from the original approval, these may be subject to future enforcement action if the Local Planning Authority (LPA) cannot secure appropriate planting/landscaping, Planning officers are currently considering these changes. This property was purchased only three months ago and the LPA are in the process addressing the outstanding matters with the new owners.

8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4. ACCOUNTS TO DATE – In the absence of JD, JS reported that the total funds as at 30^th October amounted to just over £34,000.

5. ANY OTHER BUSINESS

East Cliff and Bournemouth Town Centre Residents’ Association – Chris Stracey attended the meeting of this Assn at the Ocean View Hotel on Saturday

The meeting was chaired by former Cllr David Clutterbuck and was attended by four local Councillors Anne and Michael Filer, David Kelsey and David Smith (who is on the Bournemouth Town Planning Board) and about 50 residents.

The possibility of having one or more of the Assn’s meetings on a Saturday morning or afternoon was ‘floated’ but this was left for further discussion at a later date.

CS reported that matters discussed at the meeting included..

• · Improvements to Bournemouth Seafront, Surf Reef at Boscombe, Boscombe Pier & “Lump of Granite” art work by Boscombe Pier – People cycling in a dangerous manner along the seafront and the cliff top There is 7 miles of sea front, obviously a massive task. A good start has been made at Boscombe with the construction of the Surf Reef and it was generally felt that the whole area by Boscombe Pier has improved, good cafes, new shops etc. Some doubt was expressed about the cost of the Reef (£3mil) and whether it was any good and there was a general thumbs down in respect of the art work generally known as “the lump of granite” (Shades of the art work at Penn Hill????) on the roundabout by the pier. Some further improvements to the Pier were suggested (no facilities) and complaints made about wet suits obstructing the area. More beach huts are required, possibly 1000.Other comments concerned improvements to Bournemouth Pier, Happylands looks awful, Westover Rowing Club lease (£37 pa!!!!) runs out this year and Toft steps by the lift needs attention.
• · People cycling in a dangerous manner along the seafront and the cliff top – Same problem as Sandbanks Sea front.
• · Shelters and seats on the Cliff Top – More seats and shelters are required but Residents worried about these being used by alcoholics and drug users/pushers. One Clifftop shelter destroyed by bad weather 4 years ago has not been replaced
• · Parking meters – Parking meters have been delayed by technical and procedural problems. Apparently they fill up with water when there is rain. Amusing point raised in that people pull off the “Not in Use” Yellow stickers on the meters and put money in and then get very upset when there is no sign of a ticket!  DOH! However, ”meters are go” for the end of this month.
• · Road and verge cleaning and maintenance & Litter problems – Many Residents complained about the lack of street cleaning esp. leaves and maintenance of the verges. Litter everywhere and many verges destroyed by parking cars.
• · Cliff End Hotel adjoining Keviston Court & Normandy Hotel - Usual problems with these two Hotels in that Developers are supposed to be carrying out works/demolition there are failing to do so (probably no money because of the recession) and the sites have become dumping grounds for all kinds of rubbish. What’s David LLoyd up to? No one knows.
• · Proposed Drug Management Centre in Lansdowne Road (Crime Reduction Initiative programme) – Many objections raised by Residents and Businesses  in respect of the proposed Centralised Drug Facility at the Lansdowne. One main objection is that addicts will be sent there from all over the country, especially from London. Where will they stay? Will their friends come with them? Who is going to pay for their accommodation? Matter to be debated in the Town Hall on the 8th Dec at 10 a.m. Council is against the proposal, Police are for it.
• · Work to turn Holdenhurst Road into a Boulevard – Work is proposed to turn Holdenhurst Road into a Boulevard with centre of the road Pedestrian Islands and Trees. (Sounds like Canford Cliffs proposal??).
• · Speeding in Kynveton Road – A mobile speed camera will be made available on non specified days for two weeks
• · Budgets – All the above will be subject to budgetary constraints. Suggestions made by Councillors that Residents could take better ownership of problems such as litter clearance and could take responsibility for clearing minor items of rubbish on verges/pavements outside their properties/businesses. Pointed out that Residents could be prosecuted under Health and Safety laws if sweeping of leaves off pavements by residents caused a slippery surface and passers-by fell over.

Canford Cliffs Library Notice Board – TS had met with the Library Manager and it was agreed that the noticeboard would be placed on the wall at the bottom of the library. It would be large enough to display 16 A4 sheets and the library staff will be responsible for putting up the posters. It was cheaper to attach the noticeboard to the wall than to mount it on posts.

Car parking in Whitecliff Road - A proposal to put double yellow lines along the north side of Whitecliff Road had been turned down, but a small length of double yellow lines on the corner of Sherwood Avenue was accepted.

Night economy in Lower Parkstone – There is a need for a taxi rank in Lower Parkstone due to the night economy of Poole being centred in Ashley Cross. Apparently patrons of the Parkstone venues subsequently travel by taxi to Bournemouth in the early hours of the morning. A suitable site for a taxi rank is being discussed.

S106 Transport & Recreational Contributions - In answer to a question from William Mutlow about how much is received and spent in each area, TS commented that this had been asked previously and that there was a document available giving this information. There are different types of contributions ,e.g. Recreation and Leisure, Transport.

The Recreational Contributions have to be spent in the ward or an adjoining one, e.g. a play park may extend into an adjoining ward, although some Recreational contributions could be spent in Poole Park or Upton Park.

Developers query why they should pay Transport contributions which cover other areas in Dorset, but the Council have to stand firm on this ruling. It was suggested that any queries about Transport contributions should be addressed to Steve Dean in the first instance.

Town Green Applications – Branksome Recreation Ground is being processed, although there is a possibility of a Public Inquiry. Baiter and Harbourside Park will not be looked at until Branksome has been decided, but there will be no upgrades or improvements in the meantime.

There being no other AOB, JS closed closed at 8.45pm.

Date of next meeting: The next meeting is Wednesday 9^th December 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road) NB To be concluded by Mulled Wine and Mince Pies.

Next Area Committee Meeting will be on Wednesday 18^th November at Loch Road Baptist Church Hall