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Branksome Park, Canford Cliffs & District Residents’ Association Minutes Sept 2016

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Minutes of the monthly meeting held on Wednesday 14th September 2016 at 19.30

 

Present             Bob Reid (BR)                         Chairman

Terry Stewart (TS)                   President

Tracy Holmes(TH)                   Planning Officer for Branksome Park

 

Cllr Mohan Iyengar(MI)          Ward Counsellor

 

18 wardens and members.

 

Welcome and Apologies

Roger Vice-Chairman, and Zofia Allen, Carol (CP)and Mike Parkin Secretary and Membership Secretary, John Gunton magazine editor, Paul Fernley Treasurer, and members Vivienne Evans, Dawn Goodson, Christine Norman, John Cribb and Sarah Holt.

Cllr May Haines (MH) Ward Councillor

BR thanked Julie Reid for helping to make notes for the minutes of the meeting, in the absence of CP

 

2 Minutes of meeting 13th July 2016

These had been circulated and a few were available at meeting for new members or reference.

3 Matters arising

William Mutlow (WM) pointed out that his comments had not been included in the minutes regarding Julian Osgathorpe as the Executive Director for Corporate Services for Bournemouth Borough Council and the Borough of Pool.

 

Submitted by John Sprackling (JS) with reference to item 7. We are still waiting to learn the official outcome of the Licencing Sub Committee on26 July 2016.

MI Agreed they should be online by now and explained that the confidential element would probably be due to requirements of the Legal Department.

BR pointed out that Martin Heath (MRH) has had a letter confirming that the Licence was granted with an end time of 11pm rather than 1am and restrictions on noise levels. Copies of the letter were available.

 

BR pointed out that the membership forms, separate from the magazine are already available and comply with ICO data protection requirements.

 

BR also announced that following from the June meeting when questions were asked about the four empty shops in Canford Cliffs. There has been a development in that Mandy Payne, Economic Development Officer at Borough of Poole came to a meeting with JS, BR and George Perrins of the Land Society and discussed ways in which the appearance of the shops could be improved.

Various options were discussed and it is hoped some progress can be made.

She hopes to set up a Traders Collective.

MI filled us in with the information that he has been talking to Mandy about this and she has great experience in the field business promotion professionally, He did advise caution as the four shops pay full business rates and there will be legal restrictions on what can be done. The shops are family owned and their accountant baulked at spending £2000 on improving them.

 

On completing the matters arising TS proposed accepting the minutes and JS seconded.

 

4 On Road Parking Charges, Update after the Cabinet meeting.

BR informed that the Steering Group had been meeting regularly and is awaiting to hear when the Poole Cabinet will next consider the proposal. Cllr May Haines had indicated that it probably would not be at its October meeting.

We are carrying out preliminary work for a Judicial Review if necessary should the decision be to go ahead with the meters. And have started preliminary enquiries on legal advice to that end. Any such action would be referred to members for approval.

Roy Pointer(RP) reminded members that we have issued a newsletter, on our strategy and objections copies of which are available on the website. Following a number of unsatisfactory responses to Freedom of Information (FOI) requests, RP had referred them to the Information Commissioner’s Office (ICO) for review. The latter had instructed Poole Council to provide better answers by 12th October. This £1/2 million project is claimed to ease congestion in Sandbanks area and to contribute to the 25 year Seafront Development Plan the only part of has been approved are some new beach huts.

RP explained that the public meeting in March and Poole Committee meetings had been filmed for a TV programme called “Parking Wars” to be screened on Tuesday next.

MI said that he could not add to what Janet Walton or MH have said and he said that Council would keep this proposal alive as it is their duty to consider all proposals that could raise money.

Martin Heath (MRH) said that Cabinet have never discussed congestion in detail and the project was simply about making money.

A member pointed out that the only congestion is on Sandbanks and most of the roads earmarked for meters are not congested

RP confirmed that when asked, the Council, admitted they had not recorded any complaints about congestion or the lack of parking.

A member said that living in Bingham Avenue for 15 years parking congestion had never reached their road.

Several members pointed out that you cannot legally use parking charges on roads simply to bring in funds.

Several other members spoke against the proposed scheme but no one spoke in favour.

A member said that the congestion at Sandbanks became worse after the Council took away the feeder lane to the car park.

He had also talked to the senior transport officer who told him that ‘people needed to change their attitude to the car and make more use the buses’ but all agreed that a family going to the beach would not do that, the buses are very infrequent and the “equipment” needed for a family day at the beach made the bus impractical.

5 Neighbourhood Watch  

 

BR announced that Neighbourhood Watch had a coffee morning at Sandbanks Hotel last Friday 9th September and Pat Halliday invited us to take a table to promote what we do. BR, RP, JS attended and as a result we found some new residents who have now joined up. And we explained to others how we are opposing the parking scheme and other areas we help with. We work closely with N. W. as some of our concerns overlap e.g. Party Houses

BR also pointed that their Newsletter is available and has dates for future events.

 

6 New Council Options

BR said that the consultation for the amalgamation/reorganisation of councils started at the end of August and he outlined some of the options currently proposed and that there are “roadshow” drop in sessions, and the next one is outside Budgens in Broadstone on Friday. Also that the questionnaire and more information is online at BOP website.

Several members pointed out that the survey is available in local libraries and that only 20,000 have been posted out to individual homes.

BR pointed out that some of the cards giving the options were available provided by MH on Monday.

While the objective is to reduce costs and save money it was noted that over 70% of the budget is spent on child, and elderly services so savings by reducing some staff will not make a huge saving.

MRH said the financial basis on which the reorganisation is based has many flaws and does not show how the savings will be made unless you read the Local Partnerships’ Financial Analysis report which is difficult to follow.

Several members pointed out that there is little information available on which we are meant to make a decision.

A member was concerned that the financial planning was not properly done and that the planning and information available is very poor.

MRH pointed out that the Financial Analysis report shows that new Town Councils

for Christchurch and Weymouth were being considered, but none for Poole and

Bournemouth. It appears that existing Town and Parish Councils across Dorset are to

remain. A member observed that if ceremonial Mayors were to be retained, then it

would be necessary to have Town Councils.

A member queried whether there would be extra funding from the Government, but

MRH said that this has happened with the creation of Combined Authorities with

elected Mayors and extra responsibilities, but was not applicable to the proposed

Local Authority mergers.

BR mentioned the ORS firm doing the consultation, and MH pointed out that it is more market research than consultation.

A member noted that there had already been a consultation on a combined

authority for Dorset.

Suggestions were made to combine the whole area as a unitary council but BR explained, and MI confirmed that the whole area would be too big.

MH discussed the funding around having Mayors.

TS clarified that there are two totally different exercises here. One is the merging of the nine councils into two Unitary Authorities, one urban and one rural. Separate from that there is the Dorset Authority which is linked in with the LEP. The LEP is the source of funding from Government but the LEP was being run my commercial managers with little democratic input so now they have made the leaders of the nine councils on the board and they have two responsibilities, one is transport for the whole county, and two the economic development for the whole county.

RP informed the meeting that on Monday MH had suggested the plan was to reduce staffing and other costs and save millions but that is unlikely to save very much.

BR suggested that MH, who had offered to talk to our committee could perhaps talk to our members at a meeting.

MRH was concerned that the harmonisation of council taxes was based on the assumption that Poole’s council taxpayers would be paying annual increases of 3.99% for the next 20 years, doubted the calculations and suggested that Poole residents will be paying an extra 3.99% for the next 20 years.

WM had also said that it would fall to the Tax payers to make up any shortfall.

The general feeling expressed by several members was that we had insufficient evidence on which to make a judgement so the consultation is largely irrelevant.

John Sprackling (JS) suggested we may need a public meeting to be more informed.

 

 

7 Planning issues  

Report from Tracy Holmes was read out by BR
1 Beaumont Road, Poole, BH13 7JJ

Application: Demolition of the existing building and construction of three detached houses with associated parking and access (revised scheme)

 

9 Elmstead Road

Application: demolish existing dwelling and erect two new dwellings. Grant subject to conditions

 

The Gatehouse, 6 Tower Road West, Poole, BH13 6LA

Application: Use of The Gatehouse as a self-contained and non-ancillary unit of accommodation

 

33 Cliff Drive, Poole

Planning Committee : Grant with conditions installation of flue stack

 

5-7 Chaddesley Glen

Application for flats ongoing

 

14 Chester Road

Application for side extension: Appeal lodged

 

30 Tower Road

Application for 12 flats: Ongoing

 

15 b Bury Rd

Tree work application: Hearing today

 

HMO at 14 Pinewood

Following from my correspondence with Stephen Thorne, he has made an appointment to see BR.

 

2 Martello Park the original approved plan has been modified to raise the height by what appears to be 1 metre. Looking into this.BR

 

 

8 Residents parking scheme

 

BR informed the meeting that Roger Allen had contacted Stephen Dean (SD) regarding the parking problem at Ormonde, Chester roads and that area.

BR referred to SD’s reply, thanking Roger for his introduction and said that POB council would want a positive and constructive relationship with the Residents Association and that he would pass the email to our ward councillors and to the Portfolio Holder for Transportation Drew Mellor

BR read out the final line of the email “I’ll look into the background of the situation and get back to you.”

Mike Wriggley (MW) introduced Himself and Fanchea Clarke who live in Chester Road heard about us from Neil Denning and told the meeting that the problem of parking in Chester Road has increased dramatically over the last 4 years.

He further told members that since Zone K was implemented there has been no survey of the present situation and when contacting the Council they feel fobbed off. Every 6 months it goes round in circles.

MI pointed out that he has met with Neil and Mike and filled in the background.

Originally Chester Road residents did not want to join the scheme and forest road had Yellow lines painted.

MW responded that time has moved on and LV employees, and the Nursing Home staff are causing congestion now.

MI explained that in the current climate this is a very minor issue which Officers are not likely to reconsider the original decision.

BR suggested LV run a Park and Ride from the underused Beach Road carpark.

Julie Reid explained that from her daily commute, the current LV park and ride goes through the narrow railway bridge and causes congestion to which MI said without it the on road parking would be much worse.

BR also added that since the item of parking had appeared on the Agenda there has been a huge number of emails regarding this and where yellow lines should and should not be.

 

9 Accounts

BR said the balance on the accounts is still healthy at £30457.78 and members could take a copy of the details if they wished.

 

AOB

JS had brought to the Chairman’s attention that at the March Cabinet Meeting it was announced that Members were keen to ensure that work was started on the process of developing a commercial approach to the use of Council Assets as soon as possible.

At last weeks Cabinet meeting, we learnt that (a) the tender process had now been concluded and the Project will be moving forward with Deloitte as the council advisors and (b) Officers have produced an issue log- which enables specific actions agreed by the group to be progressed and reported back to the Regeneration Working Group.

The tender document included the “Poole Town Centre” and Sustaining Poole’s Seafront Supplementary Planning Documents. Are we permitted to know what Council-owned assets in Canford Cliffs Ward appear on the Council’s issue log.

JS explained that not all the Council properties are listed in the issue log. The question is what Assets in the Canford Cliff Ward are included.

MRH was concerned that items that had been ruled out for development in the SPD might come back in for consideration.

 

Terry Stewart (president) then briefed the members on The Draft Local Plan for Poole, put out for consultation. In this there has been an increase in the number of houses to be built, 11000 or 12000 houses and the whole conurbation would be 30000 houses which if you calculate is over 40000 cars in the borough. This seems over-development in an area bounded on the south and west by the sea and Bournemouth to the east, with protected heathland to the north.

So this will result in 12 story towers along the river. Higher density for many areas and encroaching onto Green Belt land such as at Canford Magna, and there is a campaign group to prevent this happening on green belt. TS thinks that 450 houses a year would be more realistic and not the 710 suggested by central government.

He went on to explain the problem of the brown field sites which developers find too uneconomic to build on so they lie derelict. He suggested the Developers have us “over a barrel” as there are over a million sites countrywide with planning permission but no developer will take them on.

We will circulate the details of the campaign to protect Poole’s green belt to those interested.

 

 

Meeting closed at 8.45, The next meeting will be on 12th October 2016

Minutes of Branksome Park, Canford Cliffs & District Residents’ Association – Jan 2016

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MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 13 JAN 2016

AT 7.30PM IN CHOIR VESTRY, ST. ALDHELM’S CHURCH

PRESENT:       John Sprackling (JS)                 Chairman

 

Keith Alcroft (KA)                      Planning Officer

 

10 Members/Wardens

 

1. APOLOGIES AND ACCURACY OF MINUTES ACTION  
JS welcomed those present.    
Apologies: Cllrs May Haines & Mohan Iyengar, John Gunton, Carol & Mike Parkin,    
Stan Alfert, Martin Heath & Tracy Holmes.    
Accuracy: JS said that he would sign the Minutes as a true and accurate record of JS  
the meeting held on 09 DECEMBER 2015  
2. MATTERS ARISING    
Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported.. JS  

 

  1. Quayside (former Dolphin Quays) development – No new developments
  2. Former Poole Pottery & Swan Inn site – ditto
  3. Quay Thistle Hotel site – ditto
  4. Old Orchard House – ditto
  5. Land at West Quay Road – ditto

 

Planning Enforcement, TPOs/Tree replacements – update:

JS

Victoria Education Centre (Landscaping to the new entrance) – No new developments

Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) – (Change of use of residential garage to dentists surgery} – Appeal lodged 14/07/15. Site visit took place on 11 January 2016.

 

Community Working Group (CWG): The Minutes of the CWG meeting held on 25 WH    
November 2015 will be distributed with the Minutes of this meeting. The next      
meeting will be the AGM on 23 March 2016      
Council Budget Monitoring report (2015/16) – JS said that the Council Budget WM    
Monitoring report (1 April 2015 to 31 December 2015), Medium Term Financial Plan      
report and the report on the Council Tax for recommendation to Council is due to be      
presented at the next Cabinet meeting on 09 February 2016.      
William Mutlow expressed concern that the there was never any mention of the      
Council’s contribution to the Local Government Pension Scheme which currently runs      
at 13.6% of the Council’s payroll bill, whereas within the EU, the figure is 10%.      
Roy Pointer expressed the view that there must come a time when Local      
Government Pension Scheme will become unsustainable and employees will have to      
join a defined contribution scheme which now applies to most employees in the      
Private Sector.      
Public Rights of Way RD    
Buccleuch Road to Lakeside Road – No new developments.    
Karol Gorny reported that he is in touch with Rights of Way officer about establishing      
another Right of Way within the area covered by the Association. He is currently      
 

 

 

 

 

Pinecliff Gardens (Sunken garden): No new developments.

 ACTION  
Community Engagement: JS said he and other Residents’ Association WH  
JS  
representatives will be attending a Meeting with representatives from Residents’  
Association and Commerce and Industry on 15 January 2016 about next years      
Budget.      
The Minutes of last month’s ‘pilot’ Community Themed meeting will be distributed      
with the Minutes of this meeting.      
Sustaining Poole’s Seafront Supplementary Planning Document (SPD)      
(Formerly Seafront Beaches Master Plan SPD): The Sustaining Poole’s Seafront      
SPD was adopted by the Full Council its meeting on 15 December 2015..      
The final adopted version of the SPD has yet to be posted on the BoP website.      
JS said that the Cabinet Forward Plan shows that a report on the proposals for the      
Beach Road car park is due to be presented at the Cabinet meeting on 12 April      
2016..      
Tony Beale said that he had visited the archive section of the Waterfront Museum but JS/TB  
had struggled to find any useful information about the dedication of the land for the      
Beach Road car park. JS said that he would provide names and contact details of      
persons who may be able to assist with his enquiries.      
Roy Pointer said that he would contact the Meyrick Estates which were very helpful      
when he was dealing with the Navitas Bay issue.      
RP was concerned about the lack of signage directing visitors to the Beach Road car      
park – the Association had raised this with the Council on many occasions in the      
past.      
Tony Beale added that this has been closed for public use since before Christmas      
and is, currently, closed.      
JS reported that he had met Mr Montgomery of Tanner & Tilley earlier in the week      
and was told that new plans have been drawn up for a much reduced version of the      
Sports Stadium at Sandbanks and these are likely to be submitted shortly.      
JS added that one of contacts wrote to him last week “I spent quite a long time      
studying the two versions of the SPD and it looked rather to me like the 2013 version      
would have meant Mr Mitchell had no chance of getting permission, whereas the      
2015 version gives him every chance of getting permission.”      
Succession planning: JS said that the Association’s Advertising Manager had been JS  
in touch earlier in the week to say that it was necessary for her to step down as,      
owing to domestic circumstances, she would, no longer, able to fulfil this role. Roger      
Allen, the former Association’s Advertising Manager, has kindly agreed to take her      
place, at least, for the next two editions. JS advised those present that some of the      
Executive were due to meet, informally, with Roger Allen the next day for a coffee at      
Compton Acres and JS would be raising the subject of his successor then.      
Chairman’s note. At the informal Executive meeting, it was suggested that in order to      
reduce the burden of the next Chairman, meetings should, in future, be held on a two      
monthly basis.      
Keith Alcroft, the Association’s Planning Officer, announced his wish to stand down at      
the Association’s AGM on 23 April 2016. So, the Association will be looking for      
nominations for the following officers at the forthcoming AGM      

 

Chairman

Vice-Chairman – Roger Allen has indicated that he might be willing to take on this role

Planning Officer

Thecatalyst for my departure has been the comments from some quarters over my

 

     
 

 

 

 

 

 

handling of the 12A Western Ave application. It is to be hoped that those who have

 ACTION
had the most to say about this will now come forward to take over the Chairmanship    
and the role of Planning Officer.    
UNITING THE BOURNEMOUTH, CHRISTCHURCH AND POOLE CONURBATION    
(UTC) – JS said that he received a note that day from John Probert, the Secretary of    
the UTC Steering Committee and he would include an extract from this in the    
Minutes (see below)    
JS said that at last month’s ‘pilot’ Community Themed meeting, he had suggested    
that the Councils should engage the services of an independent consultant to review    
the proposals and William Mutlow suggested that a suitable candidate might be Prof    
Gerry Stoker of Southampton University who spoke at the UTC AGM in April 2015    
Extract from note from John Probert, the Secretary of the UTC Steering Committee    
“…It now seems that Dr. Steph Lyons is preparing the case for an unelected    
combined authority (a.k.a. Combined Economic Development Authority) – albeit    
headed by an elected mayor* – for all of geographical Dorset, which is one of just    
three options for public consultation. * In a subsequent note John Probert says “An    
elected mayor and a combined authority are “negotiable” when negotiating for    
devolved powers.“    
However, I don’t understand why a unitary authority for the urban area of S E Dorset    
should not itself be responsible for Economic Development.    
Why add a new and costly layer of bureaucracy when one of the aims is to save    
costs and streamline the structure of our local government?    
If it is said that rural Dorset is not big enough to handle economic development    
matters on its own (implying of course that the urban authority will subsidise the rural    
area) the better way forward is surely to create a Combined Economic Development    
Authority for Dorset and Wiltshire. Why isn’t the Dorset Leaders’ Growth Board    
exploring such a fourth option for the forthcoming public consultation?”    
Refreshing the Core Strategy and review of Community Infrastructure Levy: TS
(CIL) – Roy Pointer asked if the Branksome Park Conservation Area Appraisal and    
Management Plan still carried any weight, particularly, in relation to the ¾ rule.    
JS said that Terry Stewart is in touch with Steve Dring, Planning Policy &    
Implementation Manager, to request that the ¾ rule is included in the revised Core    
Strategy. Nick Perrins is due to re-commence employment with Poole’s Planning &    
Regeneration Dept next month.    
William Mutlow asked if it might be possible to know the amount of Affordable    
Housing contributions currently held by the Council. He thought that this might be a    
significant sum accumulated over a number of years. JS said that, at the previous    
day’s Cabinet meeting, the Council had authorised a grant of £603,000 for the 100%    
Affordable Housing Scheme at Holes Bay Road.    
Improving Association’s communications – No new developments. MP
Leaning garden wall at (?)25 The Avenue – Cllr MH May says that “the leaning wall MH
in The Avenue should hopefully be addressed by now as officers were going out to    
visit before Christmas.” Roy Pointer will check.    
Branksome Park & plot size: As this involves an important point of principle, with TH
the consent of the Executive, Tracy Holmes engaged the services of Boyle &    
Summers Ltd, Architecture and Masterplanning Consultants of Southampton to act    
on her behalf and the Association in opposing the 12A Western Ave application and    
the Association has agreed to cover the firm’s bill totalling £2180.    
Projection equipment for Canford Cliffs Village Hall – RP is liaising with Martin ACTION

 

Since this is where the major talks are given they were less concerned about  
portability since we have the fall back option for local talks using other screens.  
Further advice is being sought on the best projector and PC for purchase by the  
Association. This equipment would be needed to be able to give good projection  
using the large screen in the village hall of course.  
3 NEW HOUSING DEVELOPMENT –  
JS reported that the application re Ormonde Nursing Home, 12 Pinewood Road KA
(Alterations, extensions and conversion of the building to six flats with associated  
parking and landscaping) was due to be determined at the Planning Committee  
meeting the following day – officer’s recommendation is to Grant.  
Chairman’s note: This was granted by the Committee with one Member voting  
against.  

 

Other current planning issues

4 Brackenhill (Demolish existing house and garage and construct 2 No. detached houses) – Application registered on 14 December 2015. Local concerns and Cllr MH is in touch with neighbours and reports that “it is in hand for the moment”.

Burnage Court, 6 Martello Park (Outline planning application for the demolition of the existing flatted building and the erection of a new apartment building containing 13 flats in total with associated access, cycle and bin stores) – Application validated on 28 September 2015. Letter of objection lodged on 20 October 2015.

Salterns Harbourside Hotel, 38 Salterns Way (Demolition of the existing buildings and the erection of 2 multi-storey mixed use developments containing 73 residential units, a 60 bedroom hotel as well as restaurants, offices and marina service facilities) – Controversial application.

 

  1. ACCOUNTS TO DATE – JS reported that the total Association funds as at 31 December 2015 amounted to £31,362.51. Paul Fearnley plans to get the accounts off to Schofield’s shortly.

 

6 ANY OTHER BUSINESS  
Proposal to introduce on-street charges on roads adjacent to beaches – Cllr MH JS
asked JS to mention that a proposal to introduce on-street charges on roads adjacent  
to beaches is going to the Transportation Advisory Group meeting next Thursday  
(12/01/16). The committee are asked to recommend going out to consultation on this.  
This will cover roads in Sandbanks and Canford Cliffs village.  
Chairman’s note: This proposal was well aired land rejected less the two years ago  
at the Call-in Overview & Scrutiny Committee on 27 February 2014 -Minutes  
available via http://ha2.boroughofpoole.com/akspoole/users/public/admin/kab12.pl?  
cmte=CIC&meet=15&arc=71  
Embankment fall at Branksome Dene Chine – Ray Wylde asked about this and JS No
said that he would include an extract from a note received from the Council on this further
subject. action

 

“The work has been agreed and formally licensed to be carried out in accordance with our design approval. The cost of the project is all at the property owners expense apart from some of my time as a supervising engineer. Interestingly the sandy gravel fill material is coming straight from major excavation works at Christchurch hospital. It is ideal for use on this site as it is naturally well graded for compaction and has good drainage properties.

 

At present the slope is initially being filled to provide a high level work platform to enable the stabilisation and reinstatement of the owners garden behind the piled wall

Minutes Of The Branksome, Canford Cliffs & District Residents Association December 2015

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 09 DEC 2015

AT 7.30PM IN CHOIR VESTRY, ST. ALDHELM’S CHURCH

PRESENT:

John Sprackling (JS)

Chairman

Michael Parkin (MP)

Membership Secretary

Keith Alcroft (KA)

Planning Officer

Carol Parkin (CP)

Secretary/Minutes Secretary

John Gunton (JG)

Magazine Editor

Cllr Mrs May Haines (MH)

Canford Cliffs Ward Councillor

10 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed those present, particularly, Cllr Mrs May Haines

Apologies: Terry Stewart, William Mutlow, Wayne Hancock & Martin Heath

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 11 NOVEMBER 2015

JS

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported..

JS

1.Quayside (former Dolphin Quays) development – No new developments

2.Former Poole Pottery & Swan Inn site – ditto

3.Quay Thistle Hotel site – ditto

4.Old Orchard House – ditto

5.Land at West Quay Road – ditto

Planning Enforcement, TPOs/Tree replacements – update:

JS

Victoria Education Centre (Landscaping to the new entrance) – No new developments

Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) – (Change of

use of residential garage to dentists surgery} – Appeal lodged 14/07/15. Date of site

visit not yet announced.

16 Western Avenue (Erection of Single Storey Garden Room) – Application granted

by Planning Committee at it’s meeting on 03 December 2015.

Community Working Group (CWG): The Minutes of the CWG meeting held on 25

WH

November 2015 are not yet available and the next meeting will be the AGM on 23

March 2016

Council Budget Monitoring report (2015/16) – In the absence of William Mutlow,

WM

JS reported that the Council Budget Monitoring report (1 April 2015 to 30 September

2015) presented at the Cabinet meeting yesterday shows an end of year surplus of

£0.7m.

WM has sent JS the following note about the Council Budget Monitoring report (1 April

2015 to 30 September 2015)

A number of budgets within Children’s Social Care Services have continued to

overspend with significant mitigation provided from savings in other budgets across

the People Theme. The small surplus delivered overall is from reduced demand within

key budgets in the Place Theme, across Business Improvement activity and from the

receipt of Community Infrastructure Levy to support financing the Twin Sails Bridge.

The improved forecast outturn includes a saving within central financing of £0.5m over

the second quarter and a further growth of £0.3m in Children’s Social Care, to give an

annual forecast overspend for this Service of £1m for the year. The increased ACTION pressure is largely offset by savings within Education Services after allowing for two

additional resources agreed by Cabinet in September.

A number of budgets within Adult Social Care (ASC) have moved favourably over the quarter with a net movement of £1.3m, giving a total for the year of £1.6m. The favourable movement includes retention of unspent grant of £0.6m from the postponement to 2020 of the implementation of the Care Act Part 2, reduced budget pressures and additional income of £0.7m.

The net favourable movement in ASC budget variances has been offset by the need to take account of the increased cost of £1.4m from a revised Ordinary Resident claim from Dorset County Council (DCC). The Council’s final accounts for 2014/15 and the June 2015 Council Budget Monitoring report for 2015/16 were prepared on the basis of an agreement with officers from DCC. in July 2015. A creditor of £0.4m was set up for an agreed back-pay element. Poole had begun making payments directly to care providers for the accepted clients from the start of the financial year in good faith that a back pay element was close to agreement. However in October, DCC confirmed that they were not going to abide by the agreement reached in July. A fresh claim was submitted including that Poole should accept funding responsibility for further clients and from an earlier point in time. This higher claim was for £1.8m.

The Council is not accepting the additional £1.4m is now due to DCC, with officers continuing to negotiate a fair settlement and we are required to set aside a provision to reflect the potential liability until the matter is resolved.

Taking into account the above issues, the net forecast pressure across the People Theme is £0.6m. Work is ongoing to establish the extent to which there will continue to be a pressure over the period of the Medium Term Financial Plan (MTFP).

Other services and central items are forecasting combined net savings of £1.3 million to offset additional costs within the People Theme and deliver the surplus overall. The most significant savings are within Transportation Services (£0.5m), across Business Improvement Services (£0.3m) and growing Community Infrastructure Levy receipts supporting financing of the Twin Sails Bridge to replace payments previously charged to the General Fund (£0.5m).

The current Capital programme is £26m with expenditure in the half year at £10.9m, representing 42% of annual spend. This reflects the profile of individual project expenditure within the overall programme.

The Forecast revenue variance movements June to September 2015 greater than £100,000.

£292k increase for Children – Looked After: Pressures continue to grow for placements of Children.

£145k saving in Children – Education Staff Costs: Vacancies in the Capital Team and other service areas.

£111k saving in Children – Education – Other Savings: Education Services Grant retained due to schools not converting to academy status (£75k) saving plus other net saving (£36k).

£579k saving in ASC – Care Act (Parts 1 & 2) Implementation: Further savings following Government announcement of implementation delay to 2020 of Part 2 and the grant can be retained to support budget pressures.

£359k saving in ASC – Residential Care & Community Based Services: Main items: “Reduced over spending on Learning Disabilities from potential service users not taking up care, plus existing clients moving to more cost-effectivepackages (209k saving) Clients aged 18-24 leaving care (£106k saving).”

£171k saving in ASC – Other Income: Client contributions from fairer charges (£77k) plus other income (£94k)

£165k saving in ASC – Ordinary Resident Claims (excluding Dorset): Ordinary resident claims settled without back-pay and with lower on-going

costs than provided.

£1,362k increase in ASC – Ordinary Resident Claim Dorset: Increase in

Dorset claim from position agreed in July 2015. Correspondence in October

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

confirmed Dorset are pursuing a higher claim to include additional clients and

ACTION

for 6 full years of historic costs.

£250k saving in ECPS – Waste Disposal: Sustained reduced tonnage over the first

half year expected to continue.

£216k increase for ECPS – Street Scene: Additional drainage works and carriageway

& footway repairs.

£702k saving in Prudential Borrowing

£1,200k increase for Poole Bridge Funding Contribution: Community Infrastructure

Levy receipts applied to replace the forward funding previously used for the Twin Sails

Bridge. This has allowed the General Fund to be compensated for previous Minimum

Revenue Provisions (MRP) made.

Earmarked reserves at the 1 April 2015 was £24.2m, with £3.6m programmed to

support the 2015/16 Budget. Details of forecast movements greater than £100,000

since June 2015 totalling £885k:

Grant Related £248K saving

Reserves Supporting the MTFP £255K saving

Culture and Community £191k saving

Corporate Maintenance £158k saving

Corporate Re-organisation Fund £143k saving

Schools Dedicated Schools Grant £328k increase

NHS Partnership in ASC £188k increase

Carbon Management Programme £89k increase

Street Scene £57k increase

Preventing Homelessness £0 change

Reserves to support the 2015/16 budget £0 change

ICT reserve virement to capital £250k increase

ASC reserve virement to capital £0 change

Public Rights of Way

RD

Buccleuch Road to Lakeside Road – No new developments.

Pinecliff Gardens (Sunken garden): No new developments.

WH

Community Engagement: At its meeting on 15 December, the Council is being

TS

asked to adopt the revised Statement of Community Involvement, with the provision

that notification to neighbours by letter remain unchanged and that minor changes be

delegated to the Head of Planning and Regeneration including Building Consultancy

Services in consultation and the Portfolio Holder with responsibility for this area.

JS reported that he had attended a ‘pilot’ Community Themed meeting at the Civic

Centre this morning which was attended a wide group of residents representatives

from throughout the Borough. Notes of the meeting will be circulated as soon as these

are available.

Agenda items included the following presentation by Cllrs Mrs Walton and Mrs Haines

Combined Authority Business Case for new Unitary Authority

Current position on Council budget for 2016/17

Proposal for change to waste collection

Sustaining Poole’s Seafront Supplementary Planning Document (SPD)

TS

(Formerly Seafront Beaches Master Plan SPD): The Sustaining Poole’s Seafront

SPD was recommended for adoption by the Full Council at the Cabinet meeting on 08

December 2015.. This includes the following proposals for Branksome & Branksome

Dene beaches…

6.5 Branksome Beach – A Window on the Beaches

The height of the cliff and spread of vegetation combine with the curve of the cliffs to present an opportunity for panoramic views from a new café/restaurant projecting from Western Road car park. Subject to full technical reports and identified SNCI

mitigation, this new Sky Café could be a truly iconic addition. Whether a destination

or a family café, an elegant architectural and engineering solution would be

ACTION

restaurantMINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

required.

Redevelopment of the existing library site for flatted development with provision of

new community facilities could be proposed.

Cllr MH said that there would need to be a replacement facility before there could be a

decision to demolish Canford Cliffs library.

6.6 Branksome Dene Beach – The Watersports Beach

Change here could include a new and larger community and leisure venue in an

elevated position with an enlarged terrace and a handful of rooms for hire. It could

include new changing space, toilets and showers. A kiosk could be located on a deck

that projects over the sand in a similar style to the decks at Shore Beach and Canford

Cliffs. Identified parts of the woodland of the Chine shall be managed and reinforced

to retain or create ecological habitats. Furthermore the woodland could be accessed

via a new rope zip wire? adventure activity feature, and watersports should be

supported here (subject to approval of environmental reports and mitigation) with

improved facilities and access.

The beach area is the preferred location for a watersports hub to be built. Storage

space for small craft and changing facilities for users could combine with training and

teaching areas, as currently exists for the Branksome Chine Surf Life Saving Club. It

is possible that it could be managed by a commercial operator.

Additional 8 beach huts could be constructed, of which all could be capable of

overnight accommodation.

Tony Beale asked if, when the area of the Branksome Beach car park and the chine

was ceded to the council, there were any covenants put on this at that time. JS said

that this needed to be looked into.

Succession planning: No new developments.

JS

Uniting the Conurbation (Bournemouth, Poole and Christchurch) – the Council

JS

exploring options for the future of local government in Poole, Bournemouth and

Dorset

Option 1 – A Pan-Dorset Unitary Council including all nine councils in

Dorset

This option is a single unitary council to provide local government services for the

whole Dorset county area as well as Poole and Bournemouth. This would bring

together the current two unitary councils with the County Council and District

Councils, creating a single tier authority.

A unitary Council for this area would be the third largest local authority in England,

smaller than Birmingham and Leeds, larger than Sheffield.

Option 2 – A Unitary Council for South East Dorset This proposal is to create a

new unitary Council to provide local government services for Poole, Bournemouth,

Christchurch and East Dorset to come into effect in April 2019.

This would bring together the services of five Councils for the South East Dorset area

i.e. the two unitary Councils (Poole and Bournemouth), the two District Councils

(Christchurch and East Dorset) and the relevant part of Dorset County Council.

A new unitary Council for South East Dorset would be bigger, for example, than

Bristol, Southampton, Reading or Brighton and Hove.

Given that the proposal affects the Dorset County Council area, it will be necessary to

consider the costs and benefits of a revised local government structure for the rest of

the County area comprising the four District Councils and Dorset County Council.

creation of a new unitary council for South East Dorset would need to be

The

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

ACTION

balanced by a new arrangement in the rest of Dorset. This could be retention of the

status quo or a new unitary council for the areas of Purbeck, North Dorset, West

Dorset and Weymouth& Portland Councils.

Option 3 – No change – Retain the existing local government structure The two

unitary councils in Poole and Bournemouth and the two tier structure in the Dorset

area with a County Council and six district councils would remain as they are.

Refreshing the Core Strategy and review of Community Infrastructure Levy:

TS

(CIL) – No new developments.

Improving Association’s communications – No new developments.

MP

Autumn 2015 ‘Pines & Chines’ magazine – Nothing to report

No

further

action

Leaning garden wall at (?)25 The Avenue – Cllr MH will follow up.

MH

Branksome Park & plot size: In the absence of Tracy Holmes, JS reported that KA

TH

had drafted a letter to go to the Planning Inspectorate refuting a number of assertions

made by Mr Horden in relation to the meeting between, himself, JS and Mr Horden in

April 2015.

Chairman’s note: I omitted to report that Terry Stewart has written a letter to Cllr Ian

Potter, the Portfolio Holder responsible for Planning & Regeneration, seeking the

requirement that all sites in the Branksome Park Conservation Area be a minimum of

0.3 hectares be reinstated in the Core Strategy.

3 NEW HOUSING DEVELOPMENT –

KA reported

16 Western Avenue (Erect a single storey garden room (Retrospective) – Application 

KA

granted by Planning Committee at its meeting on 03 December 2015.

66, 68 & 68A Lilliput Road (Outline planning application for the demolition of the

existing properties and the erection of two separate apartment buildings containing 20

flats in total with associated access, cycle and bin stores) – Application refused by

Planning Committee at its meeting on 03 December 2015.

Other current planning issues

Salterns Harbourside Hotel, 38 Salterns Way (Demolition of the existing buildings

and the erection of 2 multi-storey mixed use developments containing 73 residential

units, a 60 bedroom hotel as well as restaurants, offices and marina service facilities)

– Controversial application

Ormonde Nursing Home, 12 Pinewood Road (Outline application for alterations,

extensions and conversion of the building to six flats with associated parking and

landscaping) – The Association lodged a letter of objection to this application on 13

August 2015. Still a ‘current application’.

5.

ACCOUNTS TO DATE – JS reported that the total Association funds as at 30

JS

November 2015 amounted to £31,420.22

6

ANY OTHER BUSINESS

Former Cllr Neil Sorton – JS said he was very sorry to inform those present that Neil

passed away on 06 December 2015. The funeral will be held at 1.30pm at Canford

All

Magna Church, Merley, BH21 3AF on 17 December 2015 followed by a private

cremation.

09

Projection equipment for Canford Cliffs Village Hall – RP reported that at the

RP

Neighbourhood Watch conference in the Canford Cliffs Village Hall, there was an embarrassing amount of trouble with the Power-point presentations. He suggested that maybe the Association could donate funds to be used for some equipment which could be used by all groups needing such equipment. JS suggested that RP liaise with Martin Heath who is a Trustee of Canford Cliffs Village Hall.

The meeting concluded at 8.00pm with Mulled wine and mince pies.

Date of next Meeting: Wednesday – 13 January 2016 – Committee Room (formerly Lounge), Rear of Branksome St Aldhelms Parish Centre (Access via Lindsay Road.

The meeting closed at 8.20pm..

ACTION

All

Notes from Poole Residents’ Themed Meeting – BPCCRA December 2015

Posted on by

Notes from Poole Residents’ Themed Meeting

Wednesday 9th December 2015, Cattistock Suite, Civic Centre

Attendees:    
Sue Bellamy (SB) Poole Quays Forum
Vickie Campbell (VC) Secretary, Canford Heath Neighbourhood Watch
David Gillard (DG) Society of Poole Men
Christopher Jackson (CJ) Uniting the Conurbation
Allen Lewis (AL)   Resident, Broadstone
Monique Munroe (MM)  Canford Heath Neighbourhood Watch / Ideas2Actions / Poole CVS
Ken Sanson (KS) Chairman, Sandbanks Association
Bob Smith (BS) Bourne Valley Action Group
Jackie Smith (JaS) Bourne Valley Action Group
John Sprackling (JS) Chairman, Branksome Park & Canford Cliffs District Residents
Assoc.    
Graham Tuffin (GT) Chairman, Talbot Village Residents Association

 

Cllr Janet Walton, Leader of the Council (JW)

Cllr May Haines, Deputy Leader of Council (MH)

Cllr Karen Rampton

Cllr Drew Mellor

Cllr Mohan Iyengar

 

The meeting started at 10:38

 

  1. Welcome and introductions

MH introduced the meeting, reminding attendees that the agenda had been circulated beforehand and that notes would be circulated afterwards. All attendees introduced themselves.

 

  1. Combined Authority

JW confirmed that:

  • The term ‘combined authority’ was used to describe a formal governance structure to strengthen councils’ collective approach to strategic decisions on transport, economic development and regeneration
  • Leaders of the 9 councils in Dorset had proposed so far to include only transport and economic development in the functions of a combined authority for the county
  • Borough of Poole (BoP) would retain its sovereignty and its own teams for economic development and transport
  • There would be a benefit in having a single point of contact between Dorset and central government on strategic matters.
  • The greater benefit would be in the ability to bid for larger opportunities and attract new sources of funding

Residents made the following observations:

  • There could be an advantage of a strategic view being taken across Dorset and from having a single point of contact for discussions across the councils rather than the many-to-many arrangement now.
  • The function would need to have a legal status and an overview/scrutiny mechanism in place.
  • The voting mechanism in the cross-county function needed to ensure equitable outcomes. (For instance, issues at a ward or district level should not be at risk of being voted down by members who were remote from the issue).
  • The central function had to be empowered to make decisions for the good of Dorset, recognising that each council would be inclined to argue for its own interests

 

Notes from Poole Residents’ Themed Meeting

 

Wednesday 9th December 2015, Cattistock Suite, Civic Centre

 

  • Equally, a central function could be against the principle of ‘local solutions to local problems’. As such, its design was important to ensure it had residents’ support.
  • The new function would have a challenge to be effective with only a remit for transport and economic development when there would be dependencies to/from many other functions which remained under local control. (JW agreed that this was a risk to manage in the set-up of any function).
  • There was the possibility for all external contracting to be done pan-Dorset by the new function, in the context of the business of a combined authority. (However, JW responded on this point that this wasn’t the current intention)
  • A combination with Bournemouth could be useful if such things as roads-planning and maintenance could be aligned
  • The proposed new function would be a combined administration across Dorset to serve strategic purposes

 

  1. Business Case for Unitary Authority

JW confirmed that:

  • The discussions for a possible South-East Dorset single unitary authority were in response to central government’s wish for local authorities to become more ambitious and innovative. The discussions were also supported by the Local Government Association (LGA).
  • The intention was to explore the possibility of a single unitary authority for south-east Dorset. The leaders and chief executives of those councils had met in October 2015, resulting in an agreement to explore three alternative ways forward, namely:
    1. a Dorset-wide unitary authority covering the territory represented by the current 9 councils;
    2. a south-east Dorset unitary authority covering the territories of Poole, Bournemouth, Christchurch and East Dorset councils; or
    3. a continuation of the current arrangement of councils
  • Council’s approval would be sought in December 2015 to draw up business cases for these options.
  • Once business cases had been developed – over approximately 3-4 months – the discussion would come back into council to debate the way forward.
  • There was a strong feeling across the leader and cabinet to protect Poole’s identity and sovereignty, incl. heritage and mayoralty.

Residents made the following observations:

  • The 5 councils outside the south-east could in theory form their own unitary. (Though JW confirmed that the only idea so far in this regard had been raised by Dorset County Council for a Dorset-wide unitary).
  • External expertise should be used to look objectively across all options and to challenge robustly for efficiencies and benefits. (JW responded that this would happen and that the Local Government Association would support the development of business cases, but not their evaluation).
  • If council tax increases were capped by central government, the main benefits from any join-ups had to be from cost savings. (JW added that Borough of Poole had achieved £60m in efficiencies since 2010 and would be finding another £20 by 2020. But the emphasis would be on fostering economic growth and improving the value-for-money of services, not just cuts per se).
  • There was a wish to keep Poole’s identity. A unitary could have more influence with central government and would offer economies of scale. But the defence of Poole’s heritage would be important in fostering residents’ support. (JW concurred with this point).
  • It was important for councillors to know residents’ views. Would there be a referendum? (JW replied that public consultation – as well as face-to-face meetings – would include digital communication to reach people and canvass opinion. For example, the ‘Email Me’ newsletter now had 35,000 subscribers in the Borough. So while face-to-face would remain important, the intention was to use a range of options to reach across the community.

Notes from Poole Residents’ Themed Meeting

Wednesday 9th December 2015, Cattistock Suite, Civic Centre

First of all it was important to develop the cost-benefit analyses for the options and then to identify the key questions for debate.

3.11 Support was expressed for the approach to develop business cases first. It was important to take the time to develop complete scenarios and describe their benefits to residents. This would be more meaningful than asking for public opinion before knowing the facts and evidence in those business cases.

 

 

  1. Current position on Council budget for 2016/17

MH confirmed that:

  • Poole council had a challenge to reduce expenditure by £18-20 million over the next 4 years. The target was deliberately quoted in a range rather than a point figure to give room to manoeuvre where new requirements from central government carried the risk of bringing further challenges.
  • At the start of the fiscal year beginning 1st April 2016, the forecast challenge was £5.8m for that year – taking a view of the central government funding settlement. At the time of the October’15 forecast, that gap had been revised down to £3.9m and most recently revised to £1.6m.
  • The gap-reduction had been achieved by taking difficult decisions. The more straight-forward savings in support areas had been made – such as non-replacement of staff leaving, part-time working and rationalisation of services. (An example given was Streetscene – now a one-stop-shop for street maintenance rather than the complex multi-team arrangement it replaced). Other changes included:
    1. Adjustments to the green-bin collection and charges
    2. Reduced grants to voluntary organisations
    3. Rationalised office space – such as the vacation of St John’s House and the incorporation of the transport team into Civic Centre
    4. Reduction in the square-meterage of a workspace in the office
  • There was a £13.7m target for cost-reduction to 2020. As the opportunities in Poole-unitary became harder to find, there was a need to collaborate with partners outside Poole for further improvements – hence, the explorations into combined authority and ‘quads’.
  • Unless arrangements were to change, Poole Council remained legally responsible for the provision of council services to the Borough.
  • Two types of reserves were defined:
    1. Earmarked (held for a specific purpose) reserves
    2. Unearmarked (general) reserves

Following a review, a request would be put to council in December 2015 for a further £1.5m to be taken from earmarked reserves to help support the MTFP over 3 years from 2016/17.

 

  1. Proposal for change to waste collection

MH confirmed that:

  • Poole’s current practice of weekly black-bin collections was in a minority, as 70% of other councils across the UK collected bi-weekly.
  • A working group had explored waste-collection in depth over more than a year. In phase 1 they had examined whether food-waste could be a separate collection, taking the experiences from the Isle of Wight, but concluded this wasn’t yet viable for Poole. In phase 2, the examination was whether bi-weekly collections brought undesirable effects such as overflowing bins and vermin. The experience from other councils was that it did not.
  • The potential move to bi-weekly collection in Poole would, however, offer exceptions to residents with a demonstrably greater need for waste collection, such as larger families with young children and those with medical conditions.

Residents made the following observations:

Notes from Poole Residents’ Themed Meeting

Wednesday 9th December 2015, Cattistock Suite, Civic Centre

  • Would there be staff reductions if collections were halved? (MH replied that some staff reductions were likely)
  • Poole and Bournemouth used different colour-schemes for bins. To align them could be an item for the ‘quads’ discussions.
  • Food waste could be recycled as fuel pellets. (MH replied that food waste was already recovered. A proportion of that waste was sent to New Earth Solutions where a mechanical recovery was done, allowing minimal divert to landfill).
  • The website www.weneedthat.com was mentioned as helpful in regard to recycling.

 

 

  1. Questions and Answers / Open Forum

Residents made the following points:

  • Other cost savings could be pursued such as outsourcing and pension management, dog-wardens and tree-wardens. (MH replied that some outsourcing had already been achieved, such as with Tricuro in adult social care, and that all options would be explored. For example, another potential opportunity was to take over the management of Bournemouth’s refuse site for a fee)
  • Residents could be asked to pay a little more council tax to protect services.
  • External expertise should be sought by the council to drive opportunities in commercialism. A resident felt that someone with the skills and appropriate incentive could bring more urgency and transparency to the commercial area. (MH suggested that more general details could be shared, but not items which were commercially sensitive – and this point was accepted).
  • The Transparency pages on the Borough of Poole website needed to be updated.
  • In response to a question on business rates and the Chancellor’s statement, MH reminded everyone that the current “50/50” scheme still left Poole only 25 pence in the Pound. The new statement that local councils could retain 100% of business rates from 2020 was promising but in her view was likely to come with extra responsibilities as a quid-pro-quo. Those responsibilities could become clearer in consultations with central government in 2016 but for now the mood was cautious.
  • In response to another question MH mentioned that the annual meeting on council budget would be held on 22nd January 2016 and that any anyone who wished to attend was asked to let her or Fiona Fryer (fryer@poole.gov.uk) know in advance.

 

 

  1. Feedback

 Forms were circulated, completed and returned by attendees.

  • In the spirit of respecting the confidentiality of peoples’ feedback, a general summary was that the meeting was well received and that the limited attendance allowed a high level of quality discussion. A challenge going forward would be to retain this value while reaching out to larger groups.

 

The meeting closed at 12:20.

Community Working Group Meeting Minutes – BPCCRA Nov 2015

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COMMUNITY WORKING GROUP MEETING MINUTES

Planning & Regeneration Services including Building Consultancy

Wednesday, 25th November 2015 2.00pm – 4.45 p.m. Room 134

 

ATTENDEES:
Borough of Poole Attendees:
Stephen Thorne (ST) Head of Planning & Regeneration inc Building Consultancy (Chair)
Richard Genge (RTG) Planning and Regeneration Manager
Sue Ludwig (SPL) Business Manager
Clare Taylor (CPT) PA to Stephen Thorne
Community Groups / Resident Associations Attendees:
Graham Whitehall (GW) The Lilliput and Neighbourhood Association (LANA)
Ann Wood (AW) Hamside Residents Association
Chris Allenby (CA) Poole Quays Forum
Brian Finch (BF) Friends of Harbour Reach
Pat Bullock (PB) Friends of Hamworthy Park
Malcolm Tyler (MT) Lake Residents Association
Terence Stewart (TS) Branksome Park, Canford Cliffs and District Residents Association
Gerald Rigler (GR) Society of Poole Men & Broadstone N Forum
Apologies External:-
Ken Bearcroft (KB) Parkstone Bay Association
Tony Hamilton (TH) Poole Agenda 21
Tim Cundey (TC) Watch this Space
Wayne Hancock (WH) Branksome Park, Canford Cliffs and District Residents Association
Candice McMahon (CM) Lake Residents Association
Apologies Borough of Poole:-
Keith Pegram (KDP) Change and Performance Manager
Steve Dring (SD) Senior Planning Officer
Item Description Action
1. Around the Table Introductions
ST welcomed all to the meeting.
2. Minutes  and  Matters  Arising  –  last  regular  CWG  meeting  held  Thursday,  24th
September 2015
ST requested comments on the minutes from the last meeting.  The following items were
raised:
Item 8 – Nitrates in Poole Harbour SPD.  Please provide the link to the background paper.
The link is:
http://www.poole.gov.uk/planning-and-buildings/planning/ldp/spds/nitrogen-reduction/
Item 6 – Timetable for Policy Documents.  It was noted that this is much clearer.  GR
advised that he had emailed BoP regarding the Poole Core Strategy Review.  The Strategic
Planning and the Duty to Co-operate and Strategic Planning Forum was discussed in detail.
ST explained regarding the Local Plan process, the Growth Board, LEP, LNP, Place &
Prosperity Group and the way in which these work and fit in with each other.
TS requested that BoP provide an organisational chart of the CEO’s.  ST will look at this.
Action:  ST to prepare an organisational chart of the CEO’s in respect of the Strategic
Planning and the Duty to Cooperate.

 

 

 

 

Item Description Action
ST advised regarding the SPPMF (Strategic Planning Policy Managers Forum), which he
chairs and advised that there are no powers within this group.  GR enquired if there are
minutes available from this meeting online.  ST advised that this is not a public meeting,
there are no minutes, only notes, which are not made public.  The meeting is designed for
the members to express their views confidentially.
It was noted that the new Planning Policy & Implementation Manager, Nick Perrins, has been
appointed and will be commencing with BoP in mid February 2016.
GR advised that he had sent an email with the timetable for the Poole Core Strategy Review,
which needs to be updated online.  ST will request Steve Dring (SD) to update as soon as
possible.
Action:  ST will request Steve Dring (SD) to update the timetable for the Poole Core
Strategy Review, at his earliest convenience.
Item 11 – paragraph 3.  It was noted that CA should be included in the Neighbourhood
Forum’s discussions in order to agree a new boundary.  CPT to update the minutes to reflect.
Action:  CPT to update the minutes of the last meeting held to include CA in Item 11,
paragraph 3.
TS enquired as to who has control, from Planning, in respect of the Neighbourhood Plan.
RTG advised that BoP would encourage against a controlling plan.  ST explained that the
SPD is a guidance document only and in a lower position than the Neighbourhood Plan.  A
DPD is also in a higher position than an SPD.
Building heights were discussed at length – e.g. 6/7 storey building applications and the
likelihood of these becoming more common.
3. Regen Site Update
Nikal Site
CA updated regarding the Nikal Site, the scoping has finished and there is a full application
approaching.  BF enquired if an update on pre-planning consultations could be of interest to
tenants.  RTG advised that pre-application advice is given in confidence, the designs have
changed radically over the last year and there is nothing to report at this stage.  BF raised the
issue with the Nikal Car Park, which RNLI are using, Nikal are charging. BF felt that this
should be enforced.  It was noted that past experiences of trying to enforce in a similar
situation has resulted in the inspector stating that there is no harm in running a temporary car
park.  RTG advised that the future of the car park is seen as a regen site.  ST added that
once an application has been received, BoP will not be able to enforce the car park.  RTG
advised that if we were to “enforce” it would be more of a gentle reminder of the expiry.
CA suggested a meeting between Poole Quays Forum and the Residents.  It was noted that
this would be a good idea.
4. Planning Website Improvements – Feedback from Community Working Group
SPL gave an overview of the website improvements currently in progress, e.g. making it
easier and more user friendly to browse the website from a smart phone or Ipad.  SPL
requested feedback from the group, which will then be fed back to the team.  ST added that
the  Q-Codes  on  the  site  notices  are  in  operation,  these  can  be  scanned  to  access
information quickly.  It was noted that a QR app needs to be downloaded when using this
facility.  It is a service provision introduced to improve our service.
TS stressed that not everyone surfs the internet.  MT added that some difficulties have been
found in web browsing.  SPL advises that this is part of the BoP’s anticipated improvements
to the website.

 

 

Item Description Action
5. Other Items Raised by CWG Members
5.1   Consultation on Community Involvement – Terence Stewart
The Chairman’s Response to Community Involvement document, which was circulated
by TS prior to the meeting, was discussed.
TS enquired regarding the definition of neighbours next to the site, is BoP taking all
relevant parties into consideration.   ST responded by advising that it is whatever
legislation states, it is either neighbour notification or site notices, BoP is under no
obligation to provide both, however, it currently does.  BoP is required to make savings
and by abolishing neighbour notifications, it will make a saving of £14k per annum.  ST
added that the surrounding areas, including the back of the site, will have site notices.
The weekly lists were discussed in detail.  SPL advised that registering to receive
these can be carried out on the website.  After discussion, it was agreed that SPL
would ask KP to prepare some detailed notes on registering, which could be circulated
with the minutes. TS advised that these he has been receiving the weekly lists.  BF
added that the weekly list is received from Karen Atkins in PDF format, you can click
on search and type in Hamworthy West, everything will appear on screen.
CA enquired if applicant could notify neighbours.   ST advised that the local land
authority holds responsibility and there is no legal requirement for applicants to do this.
MT stressed that BoP needs to take into consideration older people, who make not
necessarily have access to, or even feel comfortable with, using apps on mobile or
Ipad or utilising the internet.

 

5.2     Target Neighbour/Standard Expiry Dates – Graham Whitehall

GW advised that the details section on the planning portal, which sets out the target and expiry dates needs to be investigated, some clarity is needed, as the dates are not clear. It was noted that this is in respect of the tracker bar. RTG advised that this issue will be investigated. SPL added for the record that the deadline for comments is a minimum of 21 days to make any comments, a decision may not necessary have been reached.

 

Action: Planning Website – deadline dates to be investigated by RTG

 

BF advised regarding the Modern Mindset (http://www.moderngov.co.uk/) website, which is a software company specific for Councils. They can incorporate a meeting management system, where these can be recorded. SPL advised she will investigate their website further.

 

Action: SPL to investigate the Modern Mindset website

 

5.3     Gallaghers Site – Chris Allenby

  1. We have lost Gallaghers for the moment on the power station site. Reported to be non viable. ST confirmed and advised that Gallaghers had withdrawn their application, due to not being commercially viable. However, CIL contributions are still relevant and, with the new tariff, this will probably be zero.

 

  1. Is there a defined date for the completion of the Gallaghers section of the port link road? ST advised “no”.

 

  1. Densities – it was noted that the limits are defined by the Strategic Habitats Regulation Assessment carried out, involvement from Natural England was discussed. TS enquired regarding standardisation of densities. RTG advised regarding the Strategic Habitats Regulation Assessments and the issued faced. The reduced bedrooms allowance to accommodate more dwellings was discussed. Open Space allowance per dwelling was also discussed.

 

MT suggested a representation to Gallaghers/Inland Homes in respect of Port Link Road, to get things moving.

  • CWG Efficacy of the Group – Email from Brian Finch

ST advised that an email had been received from BF and read this to the group.

BF responded as follows, in order to clear up any confusion:

“Just to explain my email and the context it was sent in:

I have personally and publically applauded Stephen’s contribution to public engagement and participation, of which Stephen is well aware of.

My email had a point to make which it seems may have been confused.

The point I was making is obvious if you have seen the council’s attitude and real life practice to public consultation and engagement, which I assumed most of you that this was sent to are aware of.

I feel it is only a matter of time till this group suffers the same demise as area committees, and whatever this group produces still has to go through council and cabinet which is a majority tory council.

 

I have sat in many committees since the elections and they are bombastically pushing through motions that have taken years to achieve with councillors with no previous input or experience with local issues or communities. Officers are cock a hoop that most their work gets through now and is not challenged or scrutinized with any degree of sincerity.

This type of policy breeds contempt and that could be mistaken in my email if the author didn’t know the facts which I do.

Stephen knows me well enough by now to know that I have due respect for him, I have no respect for his superiors whatsoever because there is none due or deserved.

I’m making no excuse for my email, I’m explaining the meaning of it, whether you agree with my views or not is not my business, I explain this for the benefit of showing due respect for Stephen which he deserves in bundles.

Thank you”.

After discussion, it was unanimously agreed that the Community Working Group is extremely important and should continue.

 

5.5  Items Raised by Terence Stewart

  1. It is important for the Minutes to be distributed widely and promptly to all Resident and Community Associations. 7 weeks for the Sept. 24 minutes is too long.

ST response: Agreed. Unfortunately, the minutes were delayed due to Officers workload and CPT awaiting approval. It was agreed that approval will be sought from one of ST, SPL or RTG and CPT will have the minutes distributed within two weeks of the meeting.

  1. Please can the Agendas and Minutes continue to be distributed to the previous members of the CWG to keep them informed.

ST advised that the Agenda and Minutes are distributed to current CWG Members for forwarding on to the various groups as appropriate. After a lengthy discussion it was agreed that CPT would add TS to the distribution list to enable him to forward on.

 

Action: CPT to add TS to CWG Distribution List for all future Agenda’s and

Minutes

Conclusions and timings for next steps on the Responses to the Draft Core Strategy and SPD.

ST advised that the responses have been consolidated, following the consultation and comments. The next step is the Strategic Planning and Duty to Co-operate, which ST gave an overview of the options and new plan going forward with reference to the number of residential units BoP are faced with supplying. ST advised regarding the 5-year land supply plan, which needs to be in place to ensure developers refrain from bombarding BoP with spurious planning applications, which they know the inspectorate will grant. This will happen if there is no 5-year land supply plan in place. RTG advised that developers are more than likely to be fully aware of the fact that the demand has increased from 500 to 710 residential units.

  1. Building on the Green Belt.

 

ST gave an overview of the options: 1) – 500 houses per year. 2) Building Density – higher. 3) Expanding into the Countryside/Green Belt. 4) Any Other.

TS enquired if we build denser, would it mean that there would be no need to build in the Green Belt? ST advised that BoP are investigating the issues and we need to consider all options. The density, Green Belt and the quantity of houses this would create was discussed. It was felt that applications for properties with less bedrooms will be received in order to create more residential units but with less density.

TS requested a revised groupings map. RTG/ST advised this is located in the Town Centre SPD. ST – it is very likely that the Town Centre will change drastically over the next 10 years.

MT enquired if it will meet the need? ST advised yes and gave an explanation of the SPD going to ECOS on 01/12/15.

TS enquired if the SPD can be located in the local library. After checking, SPL advised that the documents go to the central library, Democratic Services are responsible for ensuring the documents are there. Note: It was assumed that Committee Minutes would not be distributed to the Libraries due to cost cutting.

  1. Publication of the Seafront Plan to residents ahead of going to Committee.

This matter was discussed at length. ST advised that the SPD had been to Scrutiny four times plus the Workshop. It was noted that there had been changes to the document and ST advised that this was to be publicised in due course, anticipated to be next week but not guaranteed. The document is now in a position where the Members can either adopt or not. The document will need to go to full Council first.

  1. Definition of Areas to receive CIL Levies, Who decides which projects benefit and process if Area Meetings are abolished?

ST advised that the Community Apportionment, which went to Cabinet in November decides the neighbourhood apportionments. Item 3.11 of the Cabinet Report states:

“Through the CIL Neighbourhood Portion Working Party the areas of Poole not covered by Neighbourhood Forums will have their CIL funds managed by this rest of the of the Borough working party (see Appendix B) made up of Councillors with representation from across the Borough. Councillors can put forward their proposals for CIL funded projects in their respective wards and the working party as a whole can decide upon the priority of these projects and where the CIL funds will be allocated. Through discussions with local people and Council Officers it would be the Councillors responsibility to establish what infrastructure needs there are in their ward. Representatives from the

Borough’s Neighbourhood Forums should also form part of the group to ensure that any cross boundary needs between Neighbourhood Forums and Wards can be discussed and resolved where necessary.”

ST advised that it is not known, at this stage, if the Area Meetings will be replaced with another similar meeting. ST confirmed that there is no executive authority at all.

  • Any Other Business

 

  • Notifications

TS requested that notifications are sent to CWG members of when items are going through Council/Cabinet in respect of CIL. It was noted that there are regular Newsletters – see item 6.2.

  • Planning Newsletter

It was noted that the Planning Newsletter, usually prepared and distributed by Policy, had not been received by CWG members for a long period of time. After investigation, it was found that the last two were released in March 2015 and July 2015. CPT will circulate these to the CWG with the minutes. The link to subscribe to receiving the Newsletters is:

https://public.govdelivery.com/accounts/UKPOOLE/subscriber/new

 

Action: CPT will circulate the two Planning Newsletters, for March and July 2015, to the CWG with the minutes.

  • Raising Issues

ST advised that the raising of any issues can be carried out through Pauline Gill in Democratic Services.

  • Printing Documents

SPL advised that the Planning Unit is unable to carry out any documentation printing due to resource and printing issues.

  • Chris Allenby

CA advised that Poole Quays Forum wish to present the PQF Neighbourhood Plan in due course and enquired where this needs to go. ST advised he will investigate and let CA know.

Action: ST/SD to advise CA the process for independent examination.

  • Gerald Rigler

GR raised the matter of Brownfield before Green Belt and enquired if ST is aware of the flawed housing targets, which he then circulated to ST. CPRE challenging the inspectorate. ST advised that he is aware.

Highways, Contamination, Flooding, Building Regulations.

There being no further business the meeting finished at 16:45 hrs.

Date of Next Meeting: The Community Working Group

Wednesday, 23rd March 2016 17:30 hrs – 21:00 hrs   Committee Suite  Civic Centre

Branksome Park Residents Association Minutes October 2015

Posted on by

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 07 OCT 2015 AT 7.30PM IN CHOIR VESTRY, ST. ALDHELM’S CHURCH
PRESENT:
Terry Stewart (TS) John Sprackling (JS) Keith Alcroft (KA) Michael Parkin (MP) Carol Parkin (CP) John Gunton (JG)

Cllr Mohan Iyengar (MI)

19 Members/Wardens
President
Chairman
Planning Officer Membership Secretary Secretary/Minutes Secretary Magazine Editor Canford Cliffs Ward Councillor

1. APOLOGIES AND ACCURACY OF MINUTES ACTION

JS welcomed those present, particularly, Cllr Mohan Iyengar.

Apologies: Cllr Mrs May Haines, Ken Sanson (Sandbanks Assn), Stan Alfert &
Wayne Hancock. JS said that it was, with great regret, that he had to inform those
present that Wayne had called to see him the previous week and informed him that,
for personal reasons but coloured by the attitude of certain Western Ave residents to
his involvement in the ’12A’ issue, he wished to step down as the Association’s Vice- JS Chairman with immediate effect.

JS went on to say that he was pleased to report that Wayne had kindly agreed to continue his involvement with the Sunken Garden project and will, also, continue to act as the Association’s representative on the Community Working Group.

Accuracy: JS said would sign the Minutes as a true and accurate record of the meeting held on 09 SEPTEMBER 2015

2. MATTERSARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported.. JS

Quayside (former Dolphin Quays) development – No new developments
Former Poole Pottery & Swan Inn site – ditto
Quay Thistle Hotel site – ditto
Old Orchard House – ditto
Land at West Quay Road – ditto
Planning Enforcement, TPOs/Tree replacements – update: JS Victoria Education Centre (Landscaping to the new entrance) – No new developments

Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) -(Change of use of residential garage to dentists surgery} – Appeal lodged 14/07/15. Date of site visit not yet announced.

TS said that ‘there should be no commercial ventures in the Branksome Park Conservation Area, other than Doctors’ but JS reminded him that the precedent has already been set by the Children’s Nursery at 2 Lindsay Road.

16 Western Avenue (Erection of Single Storey Garden Room) – No new developments

8 Haig Avenue (TPO tree destroyed (EN/14/00707). Appeal against Tree Replacement Notice dismissed by Planning Inspectorate on 25/09/15.

Community Working Group (CWG): The CWG meeting was held on 24 Sept 2015 WH but, in the absence of WH, it will be necessary to await the publication of the Minutes
Saturday 17 October 2015
MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
of the meeting. ACTION
The Council is consulting on the change to its planning neighbour notification arrangements. Consultation on a Draft Revised Statement of Community Involvement document is taking place over a six week period commencing on Friday 2 October 2015 and closing on Friday 13 November 2015. The document can be viewed and downloaded from the Borough of Poole website at: http://www.poole.gov.uk/planning-and-buildings/planning/ldp/statement-of-community- involvement/

Council Budget Monitoring report (2014/15) & 2015/16 Budget – In the absence of WM William Mutlow, JS said that an update on the Medium Term Financial Plan (2016/17
to 2019/20) is being presented Tuesday’s (13/10/15) Cabinet meeting.

Public Rights of Way
Buccleuch Road to Lakeside Road – No new developments RD

Pinecliff Gardens (Sunken garden): In the absence of WH, JS reported that the WH Royal Horticultural Society judge had awarded Level 4 ‘Thriving’. Wayne writes “We
scored 82 points, an improvement on last year’s 77 points, which is great. We need
86 points for ‘Outstanding’, so we are nearly there!

I will be contacting the Council about the mosaics, as it looks as though they are now holding us back.”

Community Engagement: The draft Minutes of the Review of Council Governance TS Arrangements Working Party meeting held on 07 September 2015 have yet to be
posted on the BoP website.

At the last Area Committee meeting on 15 June 2015, it was suggested that the Area Committee boundaries should be reorganised so that Canford Cliffs, Penn Hill & Parkstone were grouped together, as this was a more natural community of interest and Cllr MH said that he said that he could see no reason why this could not be dealt with in isolation,

Cllr MI said that, since the Area Committee meeting, he now has a much broader and deeper understanding of this and cannot guarantee that this will happen.

Navitus Bay Offshore Wind Farm: Navitus Bay Offshore Wind Farm: In the RP absence of Roy Pointer, JS said he is not sure if Navitus are lodging an appeal but
believes that this is unlikely.

Sustaining Poole’s Seafront (Formerly Seafront Beaches Master Plan SPD): that TS the report on Sustaining Poole’s Seafront (Formerly Seafront Beaches Master Plan SPD):has been deferred to the Cabinet meeting on 08 December 2015.

The item has been deferred pending further editing to reduce the size of the document. This relates mainly to removal of pictures and some re-wording. It is essentially the same content following the consultation last year. The item has been rescheduled for December Cabinet.

Cllr MH said that the document is being strengthened as well as reduced.

TS said that a formal request has been put in that this should be available for public awareness before the cabinet meeting as there have been a number of changes. Chairman’s note: At the Area Committee meeting, some Councillors present supported the call for the document to be posted on the BoP website in advance of the publication of the Agenda & supporting papers for the December Cabinet meeting on 01 December 2015.

Succession planning: No new developments. JS

Uniting the Conurbation (Bournemouth, Poole and Christchurch) – TS reported JS that there have been two alternative proposals put forward. Firstly, Poole,
Saturday 17 October 2015
MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
Bournemouth, Christchurch and East Dorset District Councils are considering the ACTION idea combined council with all the subsequent financial savings and, secondly, Dorset
County Council are proposing for one council for the whole of the county.

Peter Viney pointed out that this almost happened in the early seventies but discussions collapsed, entirely due to the fact that nobody could agree on a name.

Refreshing the Core Strategy and review of Community Infrastructure Levy TS (CIL) – TS said that one element of the revised Core Strategy relates to the provision
for Travellers

An analysis for the draft Core Strategy has confirmed that both Poole and Bournemouth have now considered every possibility for both temporary and permanent Traveler sites and neither authority can find suitable sites. The Councils are now depending on a change in the law that may allow authorities such as Poole and Bournemouth to send Travellers to sites in the rural areas, but of course the rural District Councils are opposed to this.

There have been very few problems this year, compared with previous years. The main problem was on Baiter Car park where a number of caravans had encroached. A formal request has been put in that the access to the car park be narrowed making it too narrow for caravans.

Improving association’s communications – MP said he would chase up why MP distribution of The Village magazine had not gone to every residence in the BH13
area as promised.
It was pointed out that there are not letter boxes for every residence and this may have been part of the problem.

3 NEW HOUSING DEVELOPMENT – KA reported

25 Forest Road (Variation of condition 2 of APP/12/01565/F to erect a detached garage for unit 1 and alter parking layout for units 2 & 3 and reduction in 2 spaces for existing nursery) – Letter of objection lodged on behalf of the Association on 24 September 2015.

16 Western Avenue (Erect a single storey garden room (Retrospective) – Letter of objection lodged on behalf of the Association on 24 September 2015.

Peter Viney pointed out the Planning Department had told him that the Acoustic report could not be done until after the last date for objections as ‘the owner is away on holiday’ He went on to say that the owner of the property doesn’t live there.

JS asked Cllr MI to look into this for the Association.

Salterns Marina
Chris Stracey asked if everybody had had a card detailing the proposed development at Salterns Marina. This was distributed to residents in BH12, BH13 and BH14.

TS said that he had lodged a letter of objection on behalf of the Southern Poole Chairmens’ Liaison Group. The proposed two buildings are seven storeys high which will be very visible across Poole Bay, it is a very ugly design, all the proposed flats will only be accessible down one small road which is already overloaded.

Chris Stracey said that his main objection was that he could not see the need for 73 more flats in the area.

12A Western Ave & the 3⁄4 rule: At the request of the Chairman, TS took the chair for this item on the Agenda.
TS pointed out that there are tight legal requirements of producing Local Plans and
KA
Saturday 17 October 2015
MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
the Council has been following these legal requirements in producing multiple documents.

In March 1981, the Conservation Area was created then in November 1981 the Council produced a supplementary planning guidance and in that there was a relevant statement ‘The Bury family divided the estate into large building plots.”

are still in place and are an important factor in shaping the layout and form of the area.

TS went on to say that there is a certain amount of uncertainty as to whether the covenants can be enforced and when an application is approved which breeches the covenant, it is up to the covenant holder to try to enforce those covenants.

JS said that the covenants are still active, and the current owner of the covenants is Stanborough Construction Ltd. However, McCarthy & Stone challenged Stanborough’s claim for £50,000 or so, via the Lands Tribunal, when it built its sheltered housing complex at 14/4A The Avenue, on the grounds that the Covenants had been varied/waived so much over the years that these were, no longer, enforceable. Stanborough did not defend McCarthy & Stone’s claim and this was dismissed by the Lands Tribunal.

In March 2004, the Poole Local Plan First Alteration had two policies – H10 said that plots should not be less than 0.75 of an acre and B23 said that plots should be maintained in the size consistent with the area. Later on, in an alteration, the requirement for those two policies was dropped.

In March 2006, consultation on the Branksome Park Conservation Area Appraisal and Management Plan commenced and this was was adopted as Supplementary Planning Guidance (SPG) in December 2006). This retained those two policies.

In September 2007, there was a new document – the Poole Site Specific Allocations and Development Management Policies Development Plan Document (DPD).

In May 2008. the next document, replacing the Poole Local Plan, was the Poole Core Strategy and the policies H10, BE23, BE24 in the Poole Local Plan were removed.

Chairman’s note: At the Association’s AGM on14 May 2011, I pointed out that the public consultation on the Poole Site Specific Allocations and Development Management Policies Development Plan Document (DPD) closed on 27 May 2011, and said ‘that there is some concern that policies H10, BE23, BE24 in the Poole Local Plan are being lost and these are not adequately covered by policy PCS 23 in the Poole Core Strategy’.

TS attended the Public Examinations with Planning Inspectors into the Site Specific Allocations and the Core Strategy and, at that time, raised the question of the size of plots, but the Planning Inspector did not ask for these policies to be retained.

Revision of Poole’s Core Strategy is in progress and, although this has been subject to public consultation, so far, nothing has been said about this issue.

This whole matter is complicated and would require detailed investigation into the Poole Site Specific Allocations and Development Management Policies Development Plan Document.

TS then asked those at the meeting with concerns about this issue to tell the meeting about their concerns and what they required the Association to do about them.

One member was concerned about maintaining standards in Branksome Park and did not want to see developments which are unsuitable for the area.

TS advised that a group of those concerned could make formal recommendations to the Planning Department to reinstate these policies, as the Core Strategy is in the process of being revised.
ACTION
Saturday 17 October 2015
MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
Secondly, any concerns could be raised, formally, at the forthcoming Canford Cliffs & Penn Hill Area Committee meeting. JS will send the contact for the Area Committee meeting to Nick Holmes, who asked how to have an issue raised on the Agenda. Chairman’s note: Tracy & Nick Holmes attended the meeting, and whilst Cllr MI was supportive, Cllr Peter Pawlowski said that he felt that current policies were adequate.

TS answered Tracy Holmes’ questions about 12A Western Avenue.

John Edwards is concerned that a precedent will be set making it difficult to raise objections in the future.

TS pointed out that a number of plots have been changed in size over the last twenty years in the Conservation Area.

Nick Holmes said that, although plots had already been subdivided. they were still in excess of 0.75 of an acre.

Peter Viney related some history of previous subdivisions of plots where Planning Officers insisted in the plots remaining were more than 0.75 acre and maintained that a precedent would be set with the subdivision of 12A.

TS suggested looking at the document Branksome Park Conservation Area Appraisal and Management Plan SPG which refers to policies H10 and B23. These policies are still in the document protecting the Conservation Area.

Nick Holmes raised all the concerns as to why this matter has been dragging on since April 2015. TS suggested a detailed request to Stephen Thorne personally, putting forward all the points he raised, asking for an explanation.

TS suggested putting forward any objections as a ‘community issue’ by way of a petitions. He suggested a meeting with Cllr Peter Pawlowski, who is a Ward Councilor for forward all the points he raised, asking for an explanation.

TS, also, suggested putting forward any objections as a ‘community issue’ by way of petition. He suggested a meeting with Cllr Peter Pawlowski, who is a Ward Councilor for the area and also Chairman of the Planning Committee.

Nick Holmes asks the Association if they would be willing to lend their support to this issue in the form of a financial contribution towards the costs involved. JS said that this is what has been done before and asks Mr. Holmes to put together a list of projected costs and then the Committee would vote on the amount the Assn. would be willing to donate.

Cllr MI agreed to try to find out what exactly is holding things up with this issue. excess of 0.75 of an acre.

Other current planning issues

2 Dalkeith Road (Sever land and construct a detached house with integral garage) – Letter of objection lodged on behalf of the Association on 02 September 2015.

66, 68 & 68A Lilliput Road (Outline planning application for the demolition of the existing properties and the erection of two separate apartment buildings containing 20 flats in total with associated access, cycle and bin stores) – Letter of objection lodged on behalf of the Association on 26 July 2015.

Ormonde Nursing Home, 12 Pinewood Road (Outline application for alterations, extensions and conversion of the building to six flats with associated parking and landscaping) – The Association lodged a letter of objection to this application on 13 August 2015.

Compton Acres, Canford Cliffs Road (Erection of building comprising 20 Apartments with basement parking; re-arrangement for the existing Compton Acres parking area, and demolition of the existing office building set within the current car park) – No new developments
ACTION
Saturday 17 October 2015
MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION
Autumn 2015 ‘Pines & Chines’ magazine – the magazines for distribution on Friday ACTION this week or early the following week.

Leaning garden wall at (?)25 The Avenue – Cllr MH will follow up.

5. ACCOUNTS TO DATE –

JS said that it was too early for the Treasurer to JS produce his report of the Association’s funds to 30 September 2015 but as at 31
August 2015 the total funds were £33,404.46

6 ANY OTHER BUSINESS

Canford Cliffs Village Christmas Lights – JS proposed a donation of £750, as in
previous years, towards the Christmas lights and this was approved. All

Date of next Meeting: Wednesday – 11 November 2015 – Committee Room (formerly Lounge), Rear of Branksome St Aldhelms Parish Centre (Access via Lindsay Road

The meeting closed at 8.40pm..
Saturday 17 October 2015

Minutes Of Branksome Park, Canford Cliffs & District Residents’ Association for September 2015

Posted on by

MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 09 SEPT 2015

AT 7.30PM IN COMMITTEE ROOM, ST. ALDHELM’S PARISH CENTRE

PRESENT:

John Sprackling (JS)

Chairman

Wayne Hancock (WH)

Vice-Chairman

Keith Alcroft (KA)

Planning Officer

John Gunton (JG)

Magazine Editor

Cllr Mrs May Haines (MH)

Canford Cliffs Ward Councillor

19 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

ACTION

JS welcomed those present, particularly, Cllr Mrs May Haines and those attending for the first time.

Apologies: Terry Stewart, Carol & Mike Parkin

Accuracy: JS said would sign the Minutes as a true and accurate record of the

meeting held on 12 AUGUST 2015, apart from one correction regarding the JS Christmas Lights in Canford Cliffs Village – the lights will be switched on Friday,

27 November, 2015, not 25th as reported in last Minutes

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported..

JS

1.Quayside (former Dolphin Quays) development – The Council has received an application for consent to Assign the Lease at Dolphin Quays. The consent to the assignment was offered in April 2015 subject to Licence. The Licence has yet to be completed

2.Former Poole Pottery & Swan Inn site – No new developments

3.Quay Thistle Hotel site – ditto

4.Old Orchard House – ditto

5.Land at West Quay Road – ditto

Planning Enforcement, TPOs/Tree replacements – update:

JS

Victoria Education Centre (Landscaping to the new entrance) – No new developments

Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) –(Change of use of residential garage to dentists surgery} – Appeal lodged – Interested Party Comments due 25 Aug 2015 Appellant/LPA Final Comments due 15 September 2015

16 Western Avenue (Erection of Single Storey Garden Room) – The Planning Enforcement Team served a Planning Control Notice on 16 Western Avenue yesterday (08/09/15) to establish current ownership and other parties with an interest in the land. It is understood that a new application should be lodged this week.

Chairman’s note: Application registered on 09/09/15.

8 Haig Avenue (TPO tree destroyed (EN/14/00707). Appeal against Tree Replacement Notice – awaiting outcome of Hearing on 18th August 2015.

Community Working Group (CWG): Meeting fixed for 24 Sept 2015 – the Council

WH

is planning to change its planning neighbour notification arrangements and the CWG

will be informed about this at this meeting.

Wednesday, 09 September 2015

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

Council Budget Monitoring report (2014/15) & 2015/16 Budget – William Mutlow

ACTION

reported on the Council Budget Monitoring report covering the period 1 April 2015 to

WM

30 June 2015 – this forecasts a small surplus of £0.3m for the year 2015/16.

Cost pressures of £0.8m emerging in Children’s Services. Forecast includes higher

placement costs for Looked after children and cost pressures within the Adoption

Service.

Other services are forecasting Net Savings with the most significant being £0.4m

from Transportation, with reduced expenditure from Concessionary Fares and other

Budgets.

Vacancy management and an ongoing brake on expenditure are continuing to apply.

There remains uncertainty regarding a number of significant budgets, and there is no

longer a contingency within the annual budget to manage any unforeseen events.

There are a number of in-year changes to funding currently expected from the

Government’s post election announcements over the summer including the delay of

the implementation of Part 2 of the Care Act until 2020. The main provisions due for

implementation in April 2016 were to introduce a cap on residential care costs paid

by individuals and to significantly increase the capital threshold above which people

are required to contribute to the costs of their care.

The Council has already invested in systems, staffing and other costs funded by

government grants to prepare for implementation. We are awaiting further

announcements and no provision has been made within the current year forecast for

any funds to be returned.

The in year position needs to be seen within the context of the current £5.5m deficit

in the budget for 2016/17, acknowledged by Cabinet on 28 July, and the further

growth pressure expected from Children’s Social Care, the impact of the new Living

Wage on costs in the care sector and the Government cuts under review.

2016 High Season Parking Period should begin on 1st March from 2016 onwards.

Movement on reserves

The balance on earmarked reserves at the 1 April 2015 was £24.2m, with £3.6m

programmed to support the 2015/16 Budget. £2.578m of the expenditure variances

relates to the use of specific earmarked reserves in support of their intended

purpose.

As reported at last month’s meeting of the Association, the 3 year Medium Term

Financial Plan includes the assumption that Council Tax will rise by 2% per year

Reasons for significant Forecast Revenue Variances greater than £100,000

People Theme £512k Total Variances Cost Pressures

£421k Looked After Children: Pressures in residential care costs partially offset by

savings within fostering placements.

£180k Adoption Services: A number of children requiring greater support than

budgeted, together with an increase in other costs due to national changes.

£175k Children in Need & Independent Living: Increase in number of care leavers

requiring support.

£254K ASC – Residential Care & Community Based Services: The number of clients

needing support is over budget on residential care partially offset by savings in

community services and direct payments. Relating to older people the pressure is

£349k, with other age groups saving (£95k).

£287k saving in ASC – Care Act (Part 1) Implementation: Local deferred payment

scheme required few changes to implement the national scheme from April 15. This

had reduced spend from this one off non ring-fenced grant.

£168K saving in ASC – Employee Costs: Vacancies within social work and

commissioning teams.

£68K saving in ASC – Other: Grant announced after the budget was set to support

Wednesday, 09 September 2015

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

the expected increase in Deprivation of Liberty Safeguarding (DOLS) cases.

ACTION

£5k Other: Net Pressures.

Place Theme Variance a Saving of £557k

£153K saving in Transportation Concessionary Fares. Actual costs were 3.7% lower

in the first 2 months. The forecast assumes the 2014/15 trend of journey numbers in

the remaining 10 months. The actual level of activity is influenced by external factors

such as the weather.

£284k saving in Other Transportation. Savings made up from street lighting

electricity £93k, from additional parking and other income £73k, from expenditure

savings on bus subsidies £47k and from net other costs £71k.

£120k saving in Other Variances made up from Town centre management £45k and

from facilities management £75k.

Business Improvement Theme Variance a Saving of £325k

£159k saving in Human Resources. The main variance is additional income of

£137k.

£166k saving in Other Services. The main items are employee savings from

Corporate Management Team £73k and Corporate Strategy £44k.

Public Rights of Way

RD

Westminster Road end of Dalkeith Road – The sandbags serving to obstruct this

route have been removed by the Council. It, currently, recognises this route as an

unrecorded Public Right of Way.. .

Buccleuch Road to Lakeside Road – No new developments

Bessborough Road – This road is owned by Canford Cliffs Land Society. The

Society is, currently, in conflict with the developers of the former Norfolk Lodge Hotel

regarding access.

Pinecliff Gardens (Sunken garden): WH said that the report of of the Royal

WH

Horticultural Society judge’s visit was expected at the end of this month. Volunteers

are still needed. WH is still waiting to receive from the Council the renewed License

to allow the Association to officially manage the garden.

Community Engagement: Cllr MH reported on the third meeting of the ‘Review of

JS

Council Governance Arrangements Working Party’ which was held on the preceding

Monday (07/09/15). About 12 members of the public were present.

Discussions on changes to the current Overview & Scrutiny Committees have been

concluded.

Area Committees will continue but the Working Party is looking at ways of widening

the scope of these meetings. Other alternatives being considered are Focus

Groups. ‘Themed’ meetings. Consultation is continuing and, at the time of the

Association’s meeting, no date had been set for the next Working Group meeting.

Chairman’s Note: The Minutes of the meetings held on 13 July and 03 August 2015

have still to be posted on the BoP website.

Navitus Bay Offshore Wind Farm: Navitus Bay Offshore Wind Farm: Roy

RP

Pointer gave an update on Navitus Bay. The decision will be published by the

Secretary of State this Friday 11 September, exactly 12 months from the opening of

the Examination process in line with the Planning Act 2008. He very much hoped

that the Application would be refused bearing in mind the effort put in by residents in

the wider area and the support of all local Councils (Poole excepted), MPs, National

Trust and the New Forest Parks Authority.

He referred to the recent piece in the Daily Telegraph indicating refusal of the project

but had nothing on which to base the article although Emily Gosden is a respected

journalist in the sector.

If the project is approved there is limited scope to challenge. The route is via Judicial

ACTION

Review but the grounds are very limited e.g. Law, process compliance and

reasonabl ness of the decision but not the merits of the case e.g., visual intrusion,

Wednesday, 09 September 2015

PCBA will look at the process if an adverse decision is given.

noise etc.MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

Chairman’s Note: RP writes “I’m delighted to say that on 11th September, Secretary

of State Amber Rudd issued the decision refusing permission for the wind farm as

well as a smaller option proposed at the eleventh hour by the developer. This

represents a major achievement for the thousands of residents who objected, and

for the work of Poole and Christchurch Bays’ Association in giving focus and weight

to the planning arguments against this deeply unpopular proposal. It is a good

example of how residents can influence decisions on national issues working

with MPs, local councils and other interested groups.”

Sustaining Poole’s Seafront (Formerly Seafront Beaches Master Plan SPD): A

TS

report is due to be presented to Cabinet at its meeting on 13 October 2015 seeking

resolution to adopt the Plan at the Full Council meeting on 17 November 2015.

Cllr MH was unable to shed any light on this but said that there had been three

rounds of consultation on this. We shall have to wait and see what the report comes

up with.

Chairman’s Note: The report should be posted on the BoP website around 06

October.

Succession planning: No new developments.

JS

Pine Drive – It has been established that Pine Drive is a recognised Right of Way

No

from Chester Road leading all the way to Leicester Rd/Penn Hill junction..

further

action

Uniting the Conurbation (Bournemouth, Poole and Christchurch) – No new

JS

developments

Chairman’s Note: It has been announced that Bournemouth, Christchurch, East

Dorset and Poole are jointly exploring the possibility of a single, brand new Council

to cover their respective geographic areas. This would see all functions undertaken

by the existing councils in these areas being delivered by a new single unitary

authority.

Andrew Flockhart is to be recommended to take over as Poole’s Chief

Executive at the Full Council meeting on 29 September.

Refreshing the Core Strategy and review of Community Infrastructure Levy

TS

(CIL) – A summary of responses to Draft Core Strategy, has just published and a

report is available via – http://www.poole.gov.uk/planning-and-

buildings/planning/ldp/core-strategy-review/

A report on the revised CIL proposals will be published as part of a report due to be

presented at the Economy and Overview Committee on 5 November, where the

Council will be seeking endorsement to publish the draft version of the charging

schedule for formal comment before submission to the Secretary of State for

Examination. The Council plans to publish it for 8 weeks over December 2015 to

January 2016, which is two weeks longer than normal to account for the holiday

season.

Improving association’s communications – In the absence of MP, JS reported

MP

that the new ‘Canford Cliffs Village’ magazine, which is currently being distributed

throughout BH13 and part of BH14, includes a page about the Association and a

page about the Sunken Garden.

3 NEW HOUSING DEVELOPMENT –

KA reported

KA

27 Forest Road (Demolish existing house and erect 5 houses with associated

parking) – Letter of objection lodged on behalf of the Association on 24 August 2015

but application granted on 01 September 2015.

2 Dalkeith Road (Sever land and construct a detached house with integral garage)

Wednesday, 09 September 2015

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

– Letter of objection lodged on behalf of the Association on 02 September 2015.

ACTION

Chris Stracey raised concerns about the inconsistency of approach by the Local

Planning Authority in the case the various applications at Avalon, off Sandbanks

Road when compared with recent applications in Crawshaw Road. In both cases,

the applications involved sub-division of plots where trees were an issue. In the

case of Crawshaw Road the applications were allowed but in the case of Avalon,

the applications were refused

Cllr MH said that in the case of 14-16 Avalon, the proposed properties were taller

than those there at present, did not fit in with the character of the area and not

enough amenity space.

JS suggested that CS ask WH to take this up at the forthcoming Community

Working Group meeting.

Then followed a lengthy and, at times, heated discussion about 12A Western

 

 

Avenue (Erection of new single storey house) – Application registered 20 April 2015.

Tracy Holmes opened the discussion by saying that she was confused by the

process and sought answers to the following questions

1.Plot size precedent, as there will be two dwellings on a single plot of less than 1½ acres

In the view of the Association, this is not a plot severance and, if it ever existed, the 3/4 acre rule no longer applies. Members were informed of this in the Autumn 2014 magazine. JS said that, as far as he was aware, the only reference to the 3/4 rule is included in the Covenants held by (The) Branksome Park Association Ltd and Covenants are not a planning issue.

2.The reason why no objection was raised to this proposal

The proposal was viewed from a planning point of view. The existing Grade ii listed one bedroom bungalow cannot be altered. Thereby precluding any extensions. A replica style bungalow matching the existing & grouped together would be a unique asset to Branksome Park. It would not compromise policy PCS23 in Poole’s Core Strategy.

It would not breach the Branksome Park Management Plan as the proposed bungalow would be well masked from Western Ave – the additional planting proposed to the boundary would mask the flat roof bungalow from the adjoining properties.

The bungalow would sit on the disused Tennis Court & not compromise any trees or roots

3. The wider community were unaware of this proposal & plans to safeguard the community from similar requests

Because of the limited number of members who take an ‘active‘ role in the work of the Association, it has been the Association’s practice for some years now to adopt are-active approach to planning applications rather than pro-active and we rely on residents contacting us when they are concerned about planning applications.

JS said that, in his experience, it is important that, where a resident is concerned about a neighbouring development to, immediately, ‘lobby’ his/her neighbours to garner support for his/her objections.

JS invited those present to contact him for a copy of the List of the Planning

Applications which he receives for the Council on a weekly basis.

Chairman’s note: Only one request received to date.

4. Misinformation about the plot size of 8 Withingham Road

JS explained that explained how he came to make a mistake about the plot size of this property, which had been subject to sub-division, following the purchase of

adjacent land from the Victoria Education Centre.

Wednesday, 09 September 2015

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

Peter Jackson made the point that both the Council’s Urban Design & Conservation

ACTION

Officer and Tree Officer had raised concerns about the proposal.

Stuart Rhys-Williams felt that the Association had ‘missed the boat’ and was allowing

the character of Branksome Park to be changed. He proposed that an Extraordinary

General Meeting of the Association should be held as soon as possible to rally

support for the re-introduction of the ¾ acre rule.

John Buckley supported this proposal and JS promised to send those members

calling for an EGM, a copy of the Rules of the Association.

Cllr MH said that the officer was due to make his decision the following week and, if

the application is due to be approved, this will be ‘Red-carded’.

Christine Norman questioned how the plot is, currently, registered with the Land

Registry and if it was known if there was any proposal by the owner to register the

two plots separately.

Stan Alfert encouraged those present who had not yet sent letters of objection to do

so as a matter of urgency and suggested they search the BoP Planning Application

website for suitable wording.

John Gunton that, in view of the apparent level of opposition to this proposal, he was

expecting more Western Ave residents to attend the meeting.

Roy Pointer felt that it was up to residents to object and garner support from

residents and thought it unfair to ‘have a go’ at the Executive.

Peter Jackson proposed that a letter of objection should be sent on behalf of the

Association, seconded by Stan Alfert, and this was, overwhelming, agreed by those

present with two abstentions.

Tony Holmes said, in conclusion, that if the application is not turned down, he will not

let the matter rest. Mr Horden has been given permission on three occasions to

extend his current property.

Stan Alfert referred to 2 Dalkeith Road (Sever land and construct a detached house

with integral garage). This was a first application to propose a sub-division in

Buccleugh Road and should be opposed.

Other current planning issues

66, 68 & 68A Lilliput Road (Outline planning application for the demolition of the existing properties and the erection of two separate apartment buildings containing 20 flats in total with associated access, cycle and bin stores) – Letter of objection lodged on behalf of the Association on 26 July 2015.

Ormonde Nursing Home, 12 Pinewood Road (Outline application for alterations, extensions and conversion of the building to six flats with associated parking and landscaping) – The Association lodged a letter of objection to this application on 13 August 2015.

Wateridge House, 5 Burton Road (Outline application to demolish the existing building and erection of 5 no. 2 ½ storey detached houses) – Application recommended for Refusal by Planning Committee at its meeting the following day..Chairman’s note: This application was refused.

Compton Acres, Canford Cliffs Road (Erection of building comprising 20 Apartments with basement parking; re-arrangement for the existing Compton Acres parking area, and demolition of the existing office building set within the current car park) – The developers have yet to comply with Condition 12 and it is noted that there appears to be no provision for coach parking.

Wednesday, 09 September 2015

2015 ‘Pines & Chines’ magazine – This is in the process of being

ACTION

Autumn MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

compiled and will be delivered to all members during October

Leaning garden wall at (?)25 The Avenue – Cllr MH will follow up.

5.

ACCOUNTS TO DATE – JS said the figures for the Association’s funds as at

JS

31st August 2015 were not yet available.

6ANY OTHER BUSINESS

Date of next Meeting: The date of the next meeting clashes with the Canford Cliffs

& Penn Hill Area Committee meeting to be held on Wednesday – 14th October 2015, All so the Association’s next meeting will be held on 07 October 2015 at Committee

Room (formerly Lounge), Rear of Branksome St Aldhelms Parish Centre (Access via Lindsay Road)

The meeting closed at 9.00pm

Minutes Of Branksome Park, Canford Cliffs & District Residents’ Association August 2015

Posted on by

MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 12 AUGUST 2015

AT 7.30PM IN COMMITTEE ROOM, ST. ALDHELM’S PARISH CENTRE

PRESENT:

John Sprackling (JS)

Chairman

Wayne Hancock (WH)

Vice-Chairman

Carol Parkin (CP)

Secretary

Keith Alcroft (KA)

Planning Officer

John Gunton (JG)

Magazine Editor

Michael Parkin (MP)

Membership Secretary

Cllr Mrs May Haines (MH)

Canford Cliffs Ward Councillor

8 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

ACTION

JS welcomed those present, particularly, the two Ward Councillors

Apologies: Cllr Mohan Iyengar, Colin Brade, Chris Stracey, Ray and Janice Wylde

& Ken Sanson (Chairman, Sandbanks Assn)

Accuracy: JS said would sign the Minutes as a true and accurate record of the

JS

meeting held on 08 JULY 2015..

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported..

JS

1.Quayside (former Dolphin Quays) development – No new developments

2.Former Poole Pottery & Swan Inn site – ditto

3.Quay Thistle Hotel site – ditto

4.Old Orchard House – ditto

5.Land at West Quay Road – ditto

Planning Enforcement, TPOs/Tree replacements – update:

JS

Victoria Education Centre (Landscaping to the new entrance) – No new developments

Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) –(Change of use of residential garage to dentists surgery} – Appeal lodged – Interested Party Comments due 25 Aug 2015 Appellant/LPA Final Comments due 15 Sep 2015

16 Western Avenue (Erection of Single Storey Garden Room) – Elite Skills Arena are considering the submission of an amended planning application and, in these circumstances, it would not be appropriate to serve an enforcement notice,

8 Haig Avenue (TPO tree destroyed (EN/14/00707). Appeal against Tree Replacement Notice to be determined at Hearing on 18th August 2015.

Community Working Group (CWG): Next meeting fixed for 24 Sept 2015 – the

WH

Council is planning to change its planning neighbour notification arrangements and

the CWG will be informed about this at this meeting.

Council Budget Monitoring report (2014/15) & 2015/16 Budget – William Mutlow

WM

reported on the background to the setting of the Council’s Budget for 2016/17

and its Medium Term Financial Plan (MTFP) 2015 – 2018.

National Context:

In January 2015 Parliament approved the new “fiscal charter” for Budget

Responsibility. This commits the government to a goal of balancing day-to-day

Government spending (the structural deficit) by 2017/18. Put another way the

Wednesday, 14 August 2015

Government are trying to equalise the £24,000 per annum that it generates in income

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

ACTION

per household against the £27,000 pa that it spends per household. Such an

approach should also ensure that national debt is falling as a percentage of the

Gross Domestic Product (GDP) by 2016/17. The Treasury have indicated that to

meet these targets any new government would have to make additional tax rises or

spending cuts of around £30bn.

It is clear that austerity will be something the Council will need to plan for a

considerable time to come.

As at February 2015:

The MTFP cost pressures were £12m in 2015/16; £9.1m in 2016/17: & £6.3m in

2017/18 giving an accumulative figure for the 3 year period of £27.4m.

The approved Budget identified Savings of £12m in 2015/16; £3.3m in 2016/17; &

£3.3m in 2017/18. This resulted in a Funding Gap of £0 in the current Financial Year;

£5.8m in 2016/17 and £3.0m in 2017/18

The Latest Position as at July 2015:

The NET FUNDING GAP is £0 in Current Financial Year; £5.6m in 2016/17 and

£3.0M in 2017/18. (a total of £8.6m still to find)

At this stage, no attempt has been made to update the MTFP relating to some of the

key issues highlighted in the Chancellor’s Summer Budget, including the impact of

the Living Wage, the Insurance Tax, and the 1% public sector pay limit for the next 4

years. This 1% limit does not apply directly to Local Government but has been

normally used by the employer’s side as an indication of the affordability of any

settlement. The MTFP will be updated after any settlement.

ALSO any developing current Financial Year cost pressures are not reflected in the

above figures. Early indications are that Children’s Services cost increases are likely

be significant

As part of the budget setting process the Council has a well defined process of

refreshing the Council’s MTFP at the end of July each year. At this stage, it is

intended to reflect the impact of the Chancellor’s Summer budget in the next October

update report to Cabinet.

The Council could face pressures of up to £18m over the term of its administration

(2015 to 2020). It is clear that the Council will need to look to creative and innovative

solutions underpinned by the culture of a strong and effective system of financial

management. Council will clearly be well served by making effective and early key

and potentially difficult decisions and recommendations agreed by Cabinet on 14th

July and 28th July will be significant in that regard.

Proposals which will generate positive returns include building additional Beach Huts,

investing in a Corporate Solar P V Energy programme, delivering the promised

£10.5m investment in street lights and LED Lamps.

Public Rights of Way

RD

Westminster Road end of Dalkeith Road – No new developments.

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Pinecliff Gardens (Sunken garden): WH reported that an RHS judge had visited

WH

and a result is expected towards the end of next month. WH hopes that we do as

well, if not better than last year. He has made a little booklet with photographs,

showing what has been done. WH was congratulated on his part in this work..

Community Engagement: JS met with Leader of the Council, Cllr Mrs Janet Walton

JS

on 16 July 2015 and had had a broadly based discussion on this subject. The Council

Governance Arrangements Working Party also met on 29 July 2015 – the Minutes

have yet to be posted on the BoP website.

Wednesday, 14 August 2015

Navitus

Bay Offshore Wind Farm: Navitus Bay Offshore Wind Farm: Roy Pointer

ACTION

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

RP

reported that the decision on Navitus Bay is almost certain to be published on

September 11, 2015.

RP wished to thank everyone who had helped in the campaign; lately those who had

distributed some of the 20,000 cards asking members to write to the PM, and, of

course, those who had written.

Recent approaches have been made to Chewton Glen hotel since the forest cables

run much closer than originally planned and the new development in Bournemouth

(Terrace Mount) in light of visual impact.

Half a dozen of our local MPs (with the exception of Robert Syms) have had a useful

meeting with the PM; this was arranged by Richard Drax MP.

Sustaining Poole’s Seafront (Formerly Seafront Beaches Master Plan SPD):

TS

JS reported that he and his wife had visited Elite Skills Area proposals on display at

the Haven Hotel Sandbanks on 30 July 2015. The proposals include “16 x 2/3

person overnight studios with private outside spaces and communal shower facilities.

Four x 3/4 person overnight studios with private outside space and private shower

facilities, Two large retail units….Beach Huts…and Catering Facilities)

John Montgomery of Tanner & Baker advised JS that he had had Pre-application

discussions with Stephen Thorne & Richard Genge. The proposals are intended to fit

the aspirations set out the Sustaining Poole’s Seafront Supplementary Planning

Document Consultation Draft Summer 2013, which has yet to receive the approval of

the Council.

Mr Montgomery also believes that the final plans will comply with the Poole Borough

Council Act and is in discussion with the Planning Dept about this.

Banquets Catering (South Coast) Ltd currently holds the leases for the beach

restaurants and kiosks from Branksome Dene to Sandbanks and, as JS understand

it, this does not permit any other concessionaire to operate along the seafront. As the

leases have a number of years to run, any variation of the lease would have financial

ramifications.

Succession planning: No new developments.

JS

Pine Drive – MH said that she will ‘chase’ Steve Dean.

MH

Uniting the Conurbation (Bournemouth, Poole and Christchurch) –No new

JS

developments

Refreshing the Core Strategy and review of Community Infrastructure Levy

TS

(CIL) – JS said that he is aware of instances of outstanding CIL and it is hoped the

Council are ‘chasing’ these up.

Use of Poole’s Pop up Shop at 58 High Street – This facility ceases at the end of

No

this month and JS said that the Association might want to look at this again, when its

further

next available.

action

Improving association’s communications – MP reported that he had a very

MP

fortuitous chance meeting with Neil Armstrong who was taking photographs along

Haven Road and of the Village Hall. It transpired that he produces a number of the

free magazines and was intending one to be published by the beginning of September called ‘Canford Cliffs Village’. Over a drink of coffee at MP’s home, plans were explained. 7,000 copies of this magazine will be delivered to each home in the BH13 area and some in the BH14 area, plus estate agents etc. in the area.

From this first meeting, Mr. Armstrong met with some members of the Executive of

the Assn. After this, with an understanding of what Mr. Armstrong needed, JS, WH, Wednesday,RP, JG14andAugustMP put2015together a paper on what our Assn. stands for and its activities,

course appealing for new members. This will cover two pages and will be no

and of

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

ACTION

cost to the Assn.

Capacity of Lilliput Surgery and local Dental practices to cope with additional

No

new residents – This will continue to be monitored..

further

action

3 NEW HOUSING DEVELOPMENT –

KA reported

KA

66, 68 & 68A Lilliput Road (Outline planning application for the demolition of the existing properties and the erection of two separate apartment buildings containing 20 flats in total with associated access, cycle and bin stores) – Letter of objection lodged on behalf of the Association on 26 July 2015.

29 The Avenue (Sever plot and erect a 2 storey dwelling in location of existing sunken garden/swimming pool) – Appeal dismissed

Ormonde Nursing Home, 12 Pinewood Road (Outline application for alterations, extensions and conversion of the building to six flats with associated parking and landscaping) – The Association lodged a letter of objection to this application on 13 August 2015.

Other current planning issues

Wateridge House, 5 Burton Road (Outline application to demolish the existing building and erection of 5 no. 2 ½ storey detached houses) – Application recommended for Refusal by Planning Committee at tomorrow’s meeting.

Compton Acres, Canford Cliffs Road (Erection of building comprising 20 Apartments with basement parking; re-arrangement for the existing Compton Acres parking area, and demolition of the existing office building set within the current car park) – The developers have yet to comply with Condition 12 and it is noted that there appears to be no provision for coach parking.

5. ACCOUNTS TO DATE – JS reported that the total Association funds as at 31st JS July 2015 amounted to £34,073.46.

6ANY OTHER BUSINESS

Party Houses – At around 4.00pm on Saturday, 8 August, there was an unacceptable level of noise emanating from the property. JS reported this on the Emergency hotline (0800 506050) and it seems that a number of other residents had ‘phoned in too, as the lady operator immediately knew what he was going to say when he said “2 Burton Road”.

JS had a call from an Environmental Control officer that evening at around 8.30pm, who said that he had just come on duty and would visit the site to ascertain the current position.

Cllr MH said that the Environmental Control officer had visited the site on the Friday & Saturday evenings but had heard no noise. JS suggested that those renting the house must have visiting the nightspots in Bournemouth at that time.

Autumn 2015 ‘Pines & Chines’ magazine – John Gunton would like material for the magazine by this month.

Leaning garden wall at (?)25 The Avenue – JS had reported this in May 2015. Cllr MH will follow up.

Christmas Lights in Canford Cliffs Village – Cllr MH reported that the lights will be switched on on November 25, 2015.

Date of next Meeting: The next meeting will be held on Wednesday – 09th

Wednesday, 14 August 2015

CB

JG

MH

All

All

September 2015 at Committee Room (formerly Lounge), Rear of Branksome St Aldhelms Parish Centre (Access via Lindsay Road)

The meeting closed at 8.15pm..

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION for June

Posted on by
bpccra-June-2015

 

MINUTES OF BRANKSOME PARK, CANFORD CLIFFS & DISTRICT RESIDENTS ASSOCIATION

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 10 JUNE 2015 AT 7.30PM IN COMMITTEE ROOM, ST. ALDHELM’S PARISH CENTRE

 

PRESENT: John Sprackling (JS) Chairman
Wayne Hancock (WH) Vice-Chairman
Carol Parkin (CP) Secretary
Mike Parkin (MP) Membership Secretary
Keith Alcroft (KA) Planning Officer
John Gunton (JG) Magazine Editor
Cllr Mrs May Haines (MH) Canford Cliffs Ward Councillor
13 Members/Wardens

 

1. APOLOGIES AND ACCURACY OF MINUTE ACTION
JS welcomed those present, particularly Cllr Mrs May Haines. JS congratulated MH
on her appointment as Deputy Leader with Portfolio responsibilities for HR, ICT, Legal
& Democratic, Strategy Asset Management (Estates excluding Transport) Finance &
Budgets, Revenue & Benefits & Customer Service – this news was greeted with a
round of applause. JS went on to say that Cllr Mohan Iyengar has been appointed
Chairman of the Economy Overview & Scrutiny Committee and Cllr Peter Pawlowski JS
is now Chairman of the Planning Committee.

 

Apologies: Roy Pointer & Chris Stracey

 

Accuracy: JS said would sign the Minutes as a true and accurate record of the meeting held on 13 MAY 2015..

 

  1. MATTERS ARISING

 

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported..                    JS

 

  1. Quayside (former Dolphin Quays) development – No new developments
  2. Former Poole Pottery & Swan Inn site – ditto
  3. Quay Thistle Hotel site – ditto
  4. Old Orchard House – ditto
  5. Land at West Quay Road – ditto

 

Planning Enforcement, TPOs/Tree replacements – update:

JS

 

Victoria Education Centre (Landscaping to the new entrance) – No new developments
Martello Corner, Martello Road (also known as 83 Canford Cliffs Road) –(Change of
use of residential garage to dentists surgery} – Appeal against Enforcement Order
lodged on 19 May 2015.
16 Western Avenue (Erection of Single Storey Garden Room) – Deadline for
Interested Party and Appellant/LPA Final comments has passed.
8 Haig Avenue (TPO tree destroyed (EN/14/00707). Appeal against Tree
Replacement Notice to be determined at Hearing on 18th August 2015.
Community Working Group (CWG): Minutes of CWG meeting on 13 May 2015 WH
have been circulated – next meeting fixed for 24 Sept 2015.
Council Budget Monitoring report (2014/15) & 2015/16 Budget – William Mutlow WM
reported on the Council Budget Monitoring Report (1 April 2014 to 31 March 2015)
presented at the Cabinet meeting the previous day. The Council’s revenue financial
outturn was a surplus of £2,507m, which has been added to the Financial Planning
Reserve to support the Medium Term Financial Plan (MTFP).

 

This surplus is in ADDITION to the position reported at Dec 2015 (£0.595m) which was also transferred to support the MTFP.
The surpluses reported in the final quarter included…
Ordinary Residence Claims £1.195m – Release of provision following settlement of claims
NHS Adult Social Care Support £0.325m – Additional grant from NHS in January 2015
Dilapidations £0.237m Dilapidation provision released as no claim received withinperiod.
Business rates rebates £0.081m
Net service savings £0.669m
The movements greater than £100k in the final quarter were as follows..
£197k overspend Children – Social care
£198k saving Children – Education and other budgets
£460k saving Adults – Transfer to earmarked Reserves
£200k saving Adults – Age profile of outstanding debt reassessed for bad debt
provision
£1.195m saving Adult Social Care (see above)
£325k additional grant for Adult Social Care (see above)
£113k saving Adults – General efficiencies (including staff vacancies and additional
income from catering services)
£119k overspend Culture & Community and Housing
£145k saving Public Health – Drugs and Alcohol Services
£100k saving Housing – Reduced Bad Debt Provision
Un-earmarked Reserves for 2015/16 Budget will remain at £6.25m
Earmarked Reserves at 31 Mar 2015 is £24.214m, after the application of the final
surplus for the year of £2.507m. This includes £11.584m Financial Planning Reserves
providing mitigation against the MTFP pressures; £4.115m held by Council in support
of partnerships with NHS, Schools and other stakeholders; £1.829m by way of
numerous Government. grants.
Capital spend for 2014/15 was £23.9m, which represents 87% of approved budget.
Public Rights of Way RD
Westminster Road end of Dalkeith Road – No new developments.
Buccleuch Road to Lakeside Road – ditto
Bessborough Road – ditto
Pinecliff Gardens (Sunken garden): WH reported that a judge from the RHS will be WH
coming to look at the garden on July 14th. WH hopes that the garden does as well as
last year, if not better.
Community Engagement: No new developments. JS/TS
Navitus Bay Offshore Wind Farm: JS reported on behalf of Roy Pointer who was RP
due to return from holiday that day that, this month, Poole & Christchurch Bays
Association (PCBA) is mounting a major card campaign this summer encouraging
residents to write to the Prime Minister simply stating why Navitus Bay wind farm is a
bad idea and should be stopped.
20,000 cards need to be delivered in selected areas between Milford on Sea and
Durlston. If members can help by covering their road or part of it, please contact Roy
Pointer royalpoint@sky.com so that he can arrange for cards to be dropped off at you
address. Please advise the name of the road and how many cards you could take;
any help will be truly welcomed to stop this deeply unpopular proposal.
Road Safety concerns: Burton Road, Canford Cliffs Road & Road surface of MH
Ravine Road: Cllr MH reported that unfortunately there has been no resurfacing to Ravine Road, but a little work has been done in patching areas. Cllr MH pointed out that if a pothole was reported to the Council, they would come and fill it in the Leicester Road/Bury Road/Wilderton Road safety concerns and the
 

 

 ACTION
following two items are to be considered at next Wednesday’s Canford Cliffs & Penn
Hill Area Committee meeting
Location Est Cost Proposal
St Aldhelms Road £1,000 Loading Ban
Western Road/Mornish £1,000 Waiting Restrictions
Road
Total £2,000

 

A number pedestrian crossings are proposed within the area covered by the Association and will be subject to agreement at a future Area Committee meeting.

Sustaining Poole’s Seafront (Formerly Seafront Beaches Master Plan SPD): No TS
new developments.
‘Party houses’: It is reported in today’s Daily Echo that Bournemouth Council officers No
issued a 48-hour Closure Order for Parkgate, Branksome Hill Road where a large further
student party expected to attract up to 300 guests, which made it a criminal offence action
for anyone other than residents to enter the site for whole weekend.
This is the first time Bournemouth council had used new powers under the Antisocial
Behaviour and Policing Act 2014 to prevent potential
JS proposed that this item be removed from the Agenda until there any new problem
is reported.
Succession planning: No new developments. JS
Pine Drive – MH said that Steve Dean is looking into this. MH
Uniting the Conurbation (Bournemouth, Poole and Christchurch) –No new JS
developments
Refreshing the Core Strategy and review of Community Infrastructure Levy TS
(CIL): The Poole Core Strategy timetable will be delayed a year as, over the next
year, Poole will be engaging with other Councils in Dorset to firstly sign off the
Strategic Housing Market Assessment that identifies housing need and secondly undertake work at exploring options on where that housing should go. The Council does not have a duty to agree but it does have a duty to cooperate. In light of this strategic work,

CIL – the Council will continue to progress the review timetable, taking into consideration consultation responses with adoption expected in 2016.

Use of Poole’s Pop up Shop at 58 High Street – MH will make enquiries about cost/availability.

3 NEW HOUSING DEVELOPMENT –

7 Chaddesley Glen (Demolition of the existing dwelling and the construction of a pair of semi detached houses with integral garaging) – Application registered 09/04/05. Letter of objection lodged on behalf of the Association on 07/05/15. Application withdrawn on 29/05/15.

 

Other current planning issues

10 Grasmere Road (Variation of Condition 2 of permission APP/14/00805/F to substitute approved plans with the plans submitted under this application) –

Application registered 21/04/05. Letter of objection lodged on behalf of the Association on 11/05/15. To be determined by Planning Committee at meeting on 18 June 2015.

Norfolk Lodge Hotel, 1 Flaghead Road (Demolition of existing buildings and the construction of 18 apartments with basement car parking, landscaping, access and associated services) – Application granted on 05/06/15.

2 Burton Road (Certificate of Lawfulness of existing use of building as a separate unit of residential accommodation) – Application refused on 28/05/15.

Compton Acres, Canford Cliffs Road (Erection of building comprising 20 Apartments with basement parking; re-arrangement for the existing Compton Acres parking area, and demolition of the existing office building set within the current car park) – This site has been acquired by Ortus Homes a subsidiary of McCarthy & Stone. This is still a ‘current’ application.

5. ACCOUNTS TO DATE – JS reported that the total Association funds as at 31 JS
May 2015 amounted to £34,066.56.
6. IMPROVING ASSOCIATION’S COMMUNICATIONS – Work on bringing the MP/WH/
website more up to date has been on going. WH is liaising with Tom Thurston on this. JG
Roger Allen, who looks after advertising in the magazine has recently resigned due to
personal reasons. This means that we are without someone to look after the adverts
for our Autumn Magazine and JS asks that anyone who feels they can fill this post on
the Executive to please contact him. JG proposed that the Executive should thank
Roger for his work on behalf of the Association over the past three years. JS

MP reported that he is working on contacting all the blocks of flats in our area with a view to extending our block memberships.

  • ANY OTHER BUSINESS

Capacity of Lilliput Surgery and local Dental practices to cope with additional new residents – KA reported that two large developments are currently taking place in Lilliput Road and Compton Acres.

36 flats replacing four houses at 74, 76, 78 & 80 Lilliput Road and 20 retirement apartments under construction at Compton Acres.

This is going to put extra strain on local services – Lilliput Surgery and dental

practices amongst others. KA wonders if the Council has done anything about alerting10theJunesurgery2015 and dental practices of the impending loading on these extra

people.   ACTION
Cllr MH says she will put the problems arising from larges numbers of extra residents MI

to this area to Cllr Mohan Iyengar

ALL

Date of next Meeting: The next meeting will be on Wednesday – 08th July 2015 at Committee Room (formerly Lounge), Rear of Branksome St Aldhelms Parish Centre (Access via Lindsay Road) NB Wine and ‘nibbles’ will be available in the garden area of the Church Hall after this meeting.

The meeting closed at 8.20pm.

BPCCRA Minutes 10th August 2011

Posted on by

MINUTES OF THE BRANKSOME, CANFORD Parajumpers Jacka Herr CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

HELD ON WEDNESDAY 10th AUGUST 2011

AT 7.30PM IN ‘THE LOUNGE’, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

John Sprackling (JS) Chairman

Wayne Hancock (WH)Vice-Chairman

Carol Parkin (CP)Secretary

Keith Alcroft (KA)Planning Officer

John Gunton (JG) MAgazine Editor

Cllr Mrs May Haines (MH)Ward Councillor

Cllr Neil Sorton ditto

Approx. 15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES
JS welcomed Cllrs Neil Sorton & Mrs May Haines and all those present.
Apologies: Apologies received from Terry Stewart (Funeral), Stan Alfert (New Grandson), Michael Bond, Bob & Phyllis Young, Chris Stracey & Ken Sanson.

Accuracy: After receiving no comments, JS said that he would sign the Minutes as a true    JS and accurate record of the meeting held on 13 JULY 2011.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…
1.    Quayside (former Dolphin Quays) development – No new developments

2.    Former Poole Pottery & Swan Inn site – ditto

3.    Quay Thistle Hotel site – ditto

4.    Old Orchard House. 39-61 High Street – ditto

5.    Land at West Quay Road (Mixed use regeneration and new public quayside to include; the demolition of a listed gate post and all existing buildings on site; the redevelopment of the site with 373 residential units provided in six apartment blocks with basement parking and courtyard) – Amended plans lodged on 07/06/11.

Planning Enforcement, TPOs/Tree replacements – update:
19 Mornish Road (Tree replacement) – The property remains unsold. Any prospective purchaser will be advised of the legal requirement to plant a replacement tree to a specification detailed in the tree replacement notice
55 Canford Cliffs Road (Removal of the gates, railings, fence and hedge, and the erection of a low stone wall with planting behind) – ditto

Current planning enforcement issues
147 Banks Road (Damage to four Corsican pines) – Next Court Hearing fixed for 17 -19th October 2011 at Bournemouth Magistrates Court.
Victoria Education Centre (St Aldhelms Road entrance) – The school has carried out some suitable planting and erected a chain link fence.
2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – No new developments.
Land adj. to 20A Chaddesley Glen (Land be reinstated) – – thditto
23 Ravine Road (Unauthorized tree work) Court Hearing adjourned to 12th August 10am Bournemouth Magistrates Court, Stafford Road

Community Working Group (CWG): WH attended this afternoon’s CWG meeting but said that there were no Agenda items particularly effecting the Association and the    WH Minutes of the meeting will be circulated as soon as these were available.

JS said that his question about the open metal gates proviso in the Branksome Park Conservation Area Character Appraisal and Management Plan had not found its way onto the Agenda. If it is felt that this is no longer relevant, then it should be deleted. Having provisos which are ignored in practice undermines the authority of the Conservation Area Management Plan.

Poole Partnership – JS said that he has still to contact Sylvia Webster, Neighbourhood Manager, Bourne Estate.

Public Rights of Way:

Westminster Road end of Dalkeith Road – No new developments.

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Footpath 82 Spur –JS reported that the RMYC has just lodged a planning application (Construct an extension to the existing marina basin. Removal of part of hardstanding and provision of public footpath to foreshore) which it is hoped will resolve the problem of Footpath 82 Spur.

Possible Charitable Status for Assn: Mike Parkin reported that he has been in touch with a colleague who runs a multi-million pound autistic charity and the conclusion from this exchange was that it would be too much hassle on the part of the Association for relatively little reward – that is assuming that the Association is granted charitable status, which is not at all sure. There was some discussion on this amongst the members and the general conclusion was that it would present the Association with too much trouble for little reward. It was agreed that this item to be deleted from further consideration at this time.
Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden): JS reported that the official opening of the new Treasure island play area above Canford Cliffs chine takes place tomorrow at 2.00pm. Chairman’s Note: I attended this event along with other members of the Association, our three Ward Councillors and a large group residents with their children. The official opening was a great success, Congratulations to all involved with this project.
WH reported that all was going well with the Sunken Garden, and that he would soon be ready for an injection of money from the Association for replanting. He estimated that initially he would need £500/750. JS asked the members for a show of hands to approve that this amount would be made available, and it was duly passed with no objections up to the value of £750..
CP asked for a vote of thanks to WH for his work on this project, both in getting it off the ground and his physical efforts at the working group each week. This was recognised by the Chairman who thanked WH.

Poole Council’s Efficiency Review Programme: JS reported that it was announced last Friday that Councils must publish lists of their assets. A review of the Corporate Asset Management Plan is to be presented at the Council Efficiency and Effectiveness Overview and Scrutiny Committee meeting on 22/09/11.

Localism Bill: WH said that this subject was discussed at the CWG meeting he had been at today. This Bill is going through its third reading at the present time and is constantly changing.

Council Tax 2010/11 & Council’s Budget Monitoring report: nothing to report as there has not been any Cabinet meetings since the Association’s last meeting.

Public Liability Insurance (PLI) – Jan Robins said that she had had some experience in this matter through her involvement with the National Trust and agreed to seek advice about this on behalf of the Association.

Hedge at Kenilworth Court – MH doesn’t think this is worth pursuing any further as she is not getting any response to her letters.

Offshore Wind Farm – Roy Pointer reported that, as far as he can see, the Government have powers to enable this to go ahead. It is proposed that 200+ windmills will be erected West of the Isle of Wight. NS reported that the Councillors for Canford Cliffs Ward have been in touch with Robert Syms (MP). Mr. Syms and other concerned local MPs have asked for a meeting with the Secretary of State for Energy. If the Wind farm can be seen from the mainland, they will ask for the turbines to be sited further offdhore. There followed a lot of discussion amongst the members, mainly in opposition to the turbines both from an aesthetic and economical point of view. NS offered to ascertain the latest position on this and the statistics on the number of failures of existing turbines from Robert Syms.
Lindsay Road and St Aldhelms Road Junction – No further developments

3.    NEW HOUSING DEVELOPMENT
JS reported that Keith Alcroft had not been contacted about any planning application during the course of the month but the following applications had been determined.
47A Lindsay Road (Erection of a Class C2 care home for the elderly with associated car parking) – Application granted on 21/07/11. 63 Haven Road (Outline application to erect four detached houses with parking/garaging provisions and formation of vehicular accesses (existing dwelling to be demolished) – application allowed by Planning Inspector on appeal on 19/07/11.
24 Ravine Road (Overhang on right hand side of garage is 800mm but should be 200mm) – retrospective application (APP/11/00330) lodged on 24/03/11. The house has not been built in accordance with the plans and the conditions have not been fulfilled. There is a new planting plan dated 13/07/11. The letter concludes with ‘We believe that the site will now be abundantly planted and full canopy closure should be achieved within two to three years’.
Other current planning issues
5 Excelsior Road (Demolish existing buildings and erect 1 No 4 bed house with integral garage) – Application was registered on 11/05/11 and has been ‘Red-carded’. Amended plans lodged on 04/08/11. 8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property. This property is up for sale at ‘offers’ in excess of £2m.
60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.
4.    REPORT RE CANFORD CLIFFS AND PENN HILL AREA COMMITTEE (27/07/11) – In the absence of Terry Stewart, JS reported that there had been a lengthy discussion on Traffic Regulation Order objections. May Haines gave a verbal report on Pinecliff Sunken Gardens and Canford Cliffs Pocket Park. The report on the Localism Bill had to be deferred as Cllr Mrs Judy Butt was unwell.
5.    ACCOUNTS TO DATE – JS reported on behalf of Paul Fearnley, Hon Treasurer, that Santander have, once again, been unable to provide downloads of their bank statements. PF was told me that this has been a problem since April following the integration of Alliance & Leicester and Santander. There is an incompatibility between the two systems and so far this has not been resolved.
As PF does not have a paper statement to hand he has been unable to finalise the cash flow for this month.

6.    ANY OTHER BUSINESS

Clubhouse and Tennis Courts at the Wilderton Road – JS reported that the Council intends to market a lease for the operation of the Branksome Park Tennis Courts and associated Pavilion premises as is. The successful tenderer will have to be a tennis operator who may be granted a lease for a period longer than seven years, dependent upon the successful proposal to operate the sporting facility.
The facility will still be used for the local provision of tennis and the Council will work closely with the chosen provider to ensure the community is well catered for in their programme.
The adjacent Bowls Club is unaffected. Extract from note from Head of Leisure Services to Cllr Sorton
The tennis facilities at Leicester Road have been operated under license from the Council by a private company for many years. We are required to re-tender periodically and we are hoping to find an operator to run the facility for public recreation and invest in its maintenance and improvement and pay us as well.
To get all of that we will need to offer a long lease and technically that is a ‘disposal of open space’ although the Council will retain ownership.

BPCCRA Autumn Magazine – JS asked for material for the magazine by the middle of next month.

Poole’s Sustainability and Energy policies (PCS31, 32 and 35) – JG, who is building his own house, listed the costs of ensuring ‘Level 3’ is met, and doesn’t think the Local Authority is fully aware of this.    For instance, the cost of getting the necessary certificates for a single house can be between £2,000 and £8,000.. JS said if JG send him details of his concerns, he would arrange frod this mater to be raised at the next CWG meeting.

Proposed article for Poole News – MH said that she has had an enquiry from the Editor of Poole News as to whether there would be any interest in putting an article in Poole News about what the Association is doing at the ‘Sunken Garden’ This was agreed and MH said that she would follow this up.

Sewers – Roy Pointer wondered if members were aware of the change in responsibility of the maintenance of sewers by local water companies. RP suggested that the Association should ask for a representative from Wessex Water to come and explain the ins and outs of what was going to happen. It was agreed that this was a good idea.
There being no further business the meeting closed at 8.20 pm

Date of next Meeting: Wednesday 14th September 2011 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)