BPCCRA Minutes October 8th 2008





Terry Stewart President

John Sprackling Chairman

Keith Alcroft Planning Officer

Stan Alfert Data Protection Officer

Bob Young Magazine Advertising Manager

Val Short Minutes Secretary

10 Members/Wardens

Welcomes JS welcomed all those present.


Apologies: Cllrs Mrs May Haines & Neil Sorton, John Defty, Michael Bond, John Fox & Ken Sanson, Chairman, Sandbanks Assn.

Accuracy: SA said that the reference to ‘Shared Ownership had been in existence for 30 years’ at the foot of page 8 should read 20 years. JS said that, subject to the above amendment, he would sign the Minutes as a true and accurate record of the meetings held on 10 September 2008.


Poole Pottery/Quay Thistle Hotel sites update: JS reported that…

  1. Quayside (former) Dolphin Quays development – no further developments.
  1. Poole Pottery factory buildings in Sopers Lane – ditto
  1. Former Poole Pottery & Swan Inn site – ditto
  1. Quay Thistle Hotel site – The application to ‘Demolish existing hotel and erect a mixed use development of 260 flats, a 120 bed hotel, commercial space with basement parking accessed from Ballard Road’ which was due to be determined at the Planning Committee meeting on 25/09/08 was withdrawn at the ‘eleventh hour’. JS said that he had asked when the notes of the meeting held on 12/09/08 and the drawings tabled at that meeting would be posted on the BoP Planning Application website.
  1. Old Orchard House. 39-61. High Street – no further developments.

Planning Enforcement, TPOs/Tree replacements – update:
JS said that he had heard nothing further regarding the S210(1) unlawful felling summons re 19 Mornish Road.

Fitzmor Homes Ltd sites at 49 & 49a Haven Road & 7 Balcombe Road – No further developments.

75 Canford Cliffs Road – Application to demolish part of existing garage and erect new garage with pitched roof and rooms in roof space. Form new vehicular access and drive’ was refused on 20/08/08 and an Enforcement Notice has been served.

Roy Pointer referred to the oversize ‘For Sale’ board at 18 Balcombe Road and JS said that he would write to the Planning Enforcement Team about this

Chairman’s note: It is my understanding that the Town and Country Planning (Control of Advertisement) Regulations limits the maximum size of ‘For Sale’ boards to 0.5 sq m. (approx 2′ x 2′ 6″). Otherwise planning approval is required.

21 Wilderton Road – Chairman’s note: I have been told that this had been sold to a person who is going to live there. There are two ‘Sold’ boards outside this property and I have asked Mitchells, the Estate Agents, to remove one as Estate Agent’s ‘Sold’ boards should be limited to one per property

Poole Beaches and Coastal Defences: Roy Pointer asked if there had been any furtherdevelopments regarding the Environment Agency concerns. JS promised to make inquiries.

Council Tax 2008/09 & Financial Monitoring report: William Mutlow reported that, in his opinion, Council reporting procedures needed to be ‘honed up’. A surplus of £964,000 is forecast, but there are big expenditure overspends and a projected shortfall in Planning income of £¼m. WM felt that savings could be made on employee costs, of two vacant Planning Officer posts, one had been transferred, but the other had been held open until there is a recovery in the market. Capital expenditure has been reported as underspent for several years and WM felt that, as the Financial Monitoring process had been in place for eight years or so, it was time that the Council was better able to monitor this. WM advised caution regarding the predicted large surplus.

Poole Partnership: JS reported that the next Poole Partnership Steering Group and Poole Partnership Local Development Framework meetings are to be held on 26/11/08 and 02/12/08.

Lindsay Road to Station Road Corridor/Speeding: JS said that he had recently received the Agenda and supporting papers for tomorrow’s Transportation Advisory Group meeting which includes an update on the progress on delivering the Transportation Services Unit’s 2008/09 Capital programme. JS said that he would include in the Minutes details of those schemes affecting our area

Ashley Road (Consideration of general Traffic Management measures to reduce congestion, avoid delays to buses whilst reducing air pollution and improving road safety. Options have been developed by partnering consultant Mouchel and will be put to Members shortly)

Alder Road/Poole Road (As above)

Ashley Cross (Alterations to the junction to improve the flow of traffic along the Prime Transport Corridor. Following completion of a preliminary design, the proposals were put out to public consultation in May, including an exhibition of the proposals. Reports have been submitted to both the Area Committee and Transportation Advisory Group (TAG). Proposals were approved for advertisement of Traffic Regulation Orders (TROs) at TAG in August but the decision is awaiting completion of the “call-in” process)

Commercial Road/Station Road (An area wide scheme based around Parkstone Park to look at avoiding delays on Commercial Road whilst facilitating turning movements at Station Road. Proposals have been through the same process as the Ashley Cross scheme and are thereforenow awaiting the TRO advertisement process)

Bournemouth Road/ Richmond Road (Alterations to the traffic signals to ban the right turn (except for Buses) into Richmond Road, to improve traffic flow along the Prime Transport Corridor and to carry out mitigation measures to the surrounding residential roads (see Courthill Road 20mph Zone below). Following completion of a preliminary design, the proposals were put out to public consultation in April, including an exhibition of the proposals. Reports have been submitted to both the Area Committee and TAG but a decision has been deferred (subject to call-in process) pending an assessment after implementation of the Lower Parkstone proposalsmitigation measures to the surrounding residential roads (Courthill Road 20mph Zone)


1.      Penn Hill Avenue – Members recently approved a scheme to provide on road cycle lanes on both sides of Penn Hill Avenue. Waiting restrictions will be necessary along the majority of the north side of this road. Detailed designs are currently being finalised.

2.      Sandbanks Road to the Beaches and Ferry – Proposals for on road cycle lanes on both sides of the peninsula have been reported to the Area Committee. Following comments received there the proposals have been amended and some local consultation is to be undertaken, followed by another report to the Area Committee and then to TAG.

Canford Cliffs Village & proposal to plant trees in Haven Road: JS reported that he,

TS & MH had attended the Canford Cliffs Traders Assn 1st AGM on 24/09/08.

The Christmas lights in the village are to be switched on 21/11/08 in the presence of the

Mayor of Poole.

Farmers’ Market will open from 10.00 to 14.00 from January 2009

KA asked for the support of the Assn. for a tree planting project in Canford Cliffs Village.

The provision of deciduous trees would complement the existing single tree we already have and add to the existing four flower baskets at each corner of the Village.

They would mask the unsightly and drab upper floors of the shops and banks which in many cases are empty or merely used as store rooms and at the same time enhance and emphasise the ground floor frontages.

The provision of an avenue of trees is known to calm the speed of traffic.

They would also form an excellent setting for Christmas lights.

If the Assn agreed, KA suggested an approach be made to Canford Cliffs Land Society to see if they would support this suggestion after which a joint approach could be made to the Council.

Obviously cash will be needed for this proposal and we have in the past supported many appeals, most of which have been for professional fees with nothing tangible to show. With this initiative, like our forefathers, we could make a lasting investment into the beauty of the Village.

A member expressed concern about the trees blocking sight lines for traffic emerging from side roads.

The proposal that the Assn. should approach the Canford Cliffs Land Society was approved with a show of hands.

Skywalk Tower, Sandbanks (Application No. 06/12765/016/F): The LPA wrote to Seven Developments on 11/09/08 that “no further action will be taken on this proposal and it will be treated as being withdrawn”.

Local Bus Services: No further developments.

Public Rights of Way:

Westminster Road end of Dalkeith Road Michael Shaw has asked the Council to investigate the legal status of the “Private Road” signs and the Health and Safety risk of “trench”

Buccleuch Road to Lakeside Road – nothing new to report.

Bessborough Road – ditto

Update re ‘Branksome Park Conservation Area is at RISK’

JS reported that the Appeal Hearing on 28/09/08 re 31 Western Avenue (Demolish existing house (retain pool complex) and erect 1 no. detached house with integral garage) and Conservation Area application to demolish existing dwelling) was well attended and the Inspector’s decision is now awaited.

Chairman’s note: I meant to have reported that David Ralph, Head of Strategic Planning had recently written to PJ to say that Central Government had issued new regulations in respect of the production of the Local Development Framework in an effort to speed things up (sic). The Council is no longer required to produce the Preferred Options document that it was working towards. As a result, the Council are undertaking some focused consultation during the autumn – Area Committees, exhibitions, workshops with stakeholders and residents groups – before placing a draft submission document on deposit early next year.

This latter part of the process is new – rather than submit straight to the Secretary of State, the Council place the document on deposit and consider whether it wants to make any amendments in the light of representations before submitting. The Council will be in touch over the coming weeks when it has some suggestions on policy development.

There will be an exhibition of the local sites, that are part of the Site Specific Allocations document from 6.15 till 7.00pm prior to the Canford Cliffs & Penn Hill Area Committee meeting on 29/10/08 at St Lukes Church

The 1st meeting of the Parkstone, Penn Hill & Canford Cliffs Safer Neighbourhood Partnership is also to be held on the same evening at 5.45pm at St Lukes Church,

Steve Cattle writes “It will be a busy night, but we can put up Displays in Kitchen area so people can view the info before the meeting.”

Possible Charitable Status for Assn: JS said that he had still to set up a small Sub-Committee to look at this.

Action to prevent Travellers accessing Beach Road car park: JS said that as MH was not present he could not say whether or not there had been any further developments.

Canford Cliffs Chine:

KA said a response had been received from Ranger, David Price but a note had been sent to Cllr Peter Adams requesting a considered reply to the points which he had raised.

Regarding the tractor which is currently used to scoop sand from the promenade and deposit it in heaps on the beach from where it then blows back across the promenade. KA pointed out that this was not a practical solution to the problem of sand on the promenade and was also very costly.

Social HomeBuy Pilot Scheme for Affordable Housing: JS said that he had heard nothing further from Chris Stracey so he would delete this item from the Agenda until Chris gets in touch again.


KA reported that…

140 Canford Cliffs Road (Erect 8 no.3 bed and 1 no.2 bed flats with  underground parking and cycle store) Application refused on 16/09/08. NB Application for 6 x 3-bed and 1 x 4bed flats was granted with conditions on 24/07/08

146-148 Canford Cliffs Road (Demolish existing and erect three storey block of 9 flats with basement parking) Application withdrawn on 15/09/08.

7A Bury Road (Demolish bungalow and build a 3 storey dwelling with basement and parking) – application refused 17/09/08.

14 Nairn Road (Demolish existing bungalow and erect a four storey 6 bed house) – application refused on 02/10/08.

JS reported that the Assn has been asked for a further contribution to the group seeking Judicial Review regarding the Planning Committee’s decision on 01/04/08 to grant the application re 1, 2 & 3 Alington Close & 2a & 2b Shore Road (Demolish existing and erect 6 x two/ three storey blocks comprising 32 flats with basement car parking, accessed off Alington Close and associated works and landscaping) (Amended scheme).

However, the Assn is seeking an assurances from an independent firm of solicitors outside the area that, by contributing further funds and if the Council are successful in defending the claim and if the damages awarded were so large that these could not be met by the Luscombe Valley Assn, this Assn’s and the Executive’s personal assets would not be at risk.

SA asked if Keith Alcroft might look at 7 Lakeside Road (Erect 1 block of 7 flats with underground parking. (Revised Scheme) application registered on 09/09/08.

The original planning application, submitted by Ravine Lifestyle, which was approved, was for a block of flats which looked like a large house. The current application, submitted by Banner Homes, is for a ‘square’ block of flats. A local ‘letterbox drop’ was successful in increasing the number of letters of objection from 3 to 19, several of these objectors being members of the Assn. An amended application has been submitted by Banner Homes, but is still for a flat roofed block of flats rather than a block which looks like a large house.

Other current planning issues

3 Lawrence Drive (Development:Demolition of existing and erection of 8 apartments with underground parking (Revised scheme) subject to ‘Written representations’ appeal(APP/Q1255/A/08/2078484) Date for Final comments was 27/08/08.

6 Haig Avenue (Development:Demolish existing dwelling and erect a block of 5 flats and 1 detached dwelling with detached garages and new access from Haig Avenue. (Revised scheme) The application was granted by Planning Committee at their meeting on 25/09/08.

12 Wilderton Road (Demolish existing and erect a 2/3 storey replacement detached house. (Revised scheme) (as amended by plans received 25/09/08) – application granted with conditions on 08/10/08.

Tesco Store, Poole Road (Extensions to existing store at front and rear Installation of ATM Unit. Alterations to vehicular access and car park & Installation of enclosed entrance lobby) – applications granted with conditions on 25/09/08.

(a) Construction of 18 new beach huts) – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

62 Haven Road (Erect 3 x 4-bed houses) subject to a Planning Inquiry (APP/Q1255/A/08/2081952) The date for Final comments is 07/10/08

16-18 Durrant Road (Demolish existing and erect 2 blocks of 6 flats (12 total) with single linked basement garage ) & 1 – 3 Compton Avenue (Demolish existing and erect a block of 11 flats & 1 maisonette with basement parking Revised Scheme) – both applications were granted by Planning Committee on 17/04/08 and are currently subject to review by the Local Government Ombudsman.

Land rear of 2 Mornish Road (Erect 3-storey house with detached garage to be accessed from Mornish Road) – Local concerns. The application has been ‘Red-carded’. Amended plans lodged on 26/08/08.

16-18 Durrant Road (Demolish existing and erect 2 blocks of 6 flats (12 total) with single linked basement garage ) & 1 – 3 Compton Avenue (Demolish existing and erect a block of 11 flats & 1 maisonette with basement parking Revised Scheme) – both applications were granted by Planning Committee on 17/04/08 and are currently subject to review by the Local Government Ombudsman.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Letter of objection lodged on behalf of Assn on 24/06/08. Still s ‘current’ application.

5 Shore Road (Demolish existing dwelling and erect detached house with integral garage) – Application registered on 03/10/08.

5A Shore Road (Demolish existing dwelling and erect detached house with integral garage) Application registered on 03/10/08.

1 Shore Road (Demolish existing dwelling and erect a block of 6 apartments with basement garage, bike store & associated vehicular access (revised scheme). – Application registered on 01/10/08.

8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

1 Over Links Drive (Sever land and erect a detached house with integral garage) – application withdrawn on 27/03/08. Awaiting revised application.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – subject to Written Representation appeal (GOSW Ref SW/THM/8147/1038) Chairman’s note: I’ve just received a note from the Casework Officer, Environment Team at the Planning Inspectorate that “regarding case SW/THM/8147/1038 60A Kings Avenue the records show that it was withdrawn as the appealant(sic)had sold the property and moved away.”

4.      ACCOUNTS TO DATE – Chairman’s note: JD has provided his usual cash statement as at 30/09/08 and this is being circulated with the Minutes.


JS closed the meeting at 8.25pm.

Date of next Meeting: The next meeting is on Wednesday 12th November 2008 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)