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BPCCRA Minutes March 10th 2010

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 10th MARCH 2010 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM”S PARISH CENTRE

PRESENT:

  • John Sprackling  Chairman
  • Keith Alcroft            Planning Officer
  • John Defty          Treasurer
  • Stan Alfert              Data Protection Officer
  • Bob Young          Magazine Advertising
  • Val Short             Minutes Secretary
  • Cllr Carole Deas             Ward Councillor
  • Cllr Neil Sorton                         ditto
  • Ken Sanson          Chairman, Sandbanks Assn
  • 20 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed CD & NS and all those present.

Apologies: Apologies received from Terry Stewart (Holiday), Cllr Mrs May Haines, Roy Pointer & William Mutlow who are attending the Annual Community Groups meeting, Roland Cunnell & Ray Wylde. Late apologies from John Fox.

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 10 February 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

  1. 1. Quayside (former Dolphin Quays) development – No new developments
  2. 2. Poole Pottery factory buildings in Sopers Lane – ditto
  3. Former Poole Pottery & Swan Inn site – ditto
  4. Quay Thistle Hotel site – ditto
  5. Old Orchard House. 39-61. High Street – Coltham (Orchard) Ltd was due to make a Employment contribution under the S106 agreement of £104,910.35 on 01/01/10 but this has not yet been received.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported… 

Bella Rosa, 37 Haven Road (Erection of blue oblique glass screens positioned around the timber decking area located at the front of the property – Enforcement Appeal APP/Q1255/C/09/2112004) – The Inspector dismissed both appeals on 05/03/10, upheld the enforcement notice served and varied the period of compliance from “14 days” to “two months”. This restaurant is currently being offered for sale for £100.000.

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – No new developments

55 Canford Cliffs Road (Front boundary treatment and gates does not comply with Branksome Park Conservation Area Character Appraisal and Management Plan) – ditto

        19 Mornish Road (Tree replacement) – ditto

        15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway) – ditto

        2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – ditto

              Poole Beaches and Coastal Defences: No new developments

              Council Tax 2010/11 & Council”s Budget Monitoring report: NS reported that the current forecast underspend is £1.3m/£1.4m on a turnover of £100m, after of deduction of a “windfall” Housing & Planning Delivery Grant of £1.1m.

              Poole Partnership: JS reported that he had attended the Stronger Communities Partnership meeting on  03/03/10.  The principle item on the Agenda was the update of the Sustainable Community Strategy, following on from the State of the Area Debate.

              Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that Cllr May Haines is trying to arrange a meeting, but this is unlikely to happen before Easter.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – The Authority has made the decision to improve the lower section of the path as the unmade section meets the tarmac. The works will be carried out on 20/03/10. At this time the stones that have been erected will be moved to the side but left on site for collection by the owner, the kerb stone and ditches will be removed to create a 2.5m wide section of ramped footpath suitable for pedestrian use and DDA compliant (Disability Discrimination Act).

              The works will photographed and catalogued and should in the future these works be damaged, the stones re-erected or any other obstruction placed on this or any other section the Authority will recover their reasonable costs from the person/s responsible

              Buccleuch Road to Lakeside Road – SA said he is “chasing”  This has been ongoing for 3 years; last year SA was informed “ “they” thought it was a highway and that someone vaguely remembered driving down it in the past”  Local residents want it to be registered as a footpath or byway.  SA will continue to remind the council every year.

              NS commented that there is only one Rights of Way officer, so action does not happen swiftly!

              Bessborough Road – No new developments.

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden): JS reported that the plants that five different plant species been selected for the two beds in the sunken garden.

              The cost will be £469.41 for 115 plants total (5 different plant species selected to make up this 115) and the Council were hoping that this could be funded by the Assn.

              Daphne Howell informed the meeting that she is very disappointed by how Pinecliff Gardens looks now, she outlined the history of the gardens, which were previously lawns with borders and then planted with colourful flowers each year.  More recently the flower beds had been replaced with ‘Mediterranean’ style planting, which has not flourished and now looks very bedraggled.

              DH suggested that all the plants should be removed, the soil covered by black plastic and pebbles with just a few attractive colourful drought resistant plants. After some discussion it was agreed that CD should liaise with DH and arrange a meeting with the officers and report back.

              The possibility of a volunteer group to either assist with the planting, and maybe maintain the garden was also discussed.

              It was agreed to defer a decision on whether the Assn should contribute to the planting until the other options had been investigated.

              Canford Cliffs Play area –  CD is still chasing this, but it will not be done until some time next year.

              NS commented that the upgrade of 22 play areas identified under the Playbuilder Scheme has to be completed by 2011, so these play areas have to be dealt with first.

              Use of Assn”s Capital Reserve & Canford Cliffs Library Noticeboard:  JS reported that the Canford Cliffs Library noticeboard is now in place but disappointment has been expressed about the legibility of the recognition.

              Members agreed that the Assn should request the wording to be changed to black or some other colour which is more legible

              Public Liability Insurance (PLI) –  JS is pursuing.

              3.  NEW HOUSING DEVELOPMENT

              KA reported…

              24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. The final date for Statements & representations is 29/03/10.

              JS suggested that Members might like to write to the Planning Inspectorate (using the on-line facility available via the Planning Inspectorate”s website <http://www.planningportal.gov.uk/england/public/planning/appeals/search/>) to show the strength of local feeling.

              4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10.

              2 Crawshaw Road (Demolish existing dwelling and erect two 3-bed detached houses with associated parking) – Application registered 24/02/10.  Local concerns.

              JS reported…

              1 Westminster Road East (Demolish existing and erect a 3 storey single dwelling and garage with associated vehicular access) – Application refused on 04/03/10.

              The Cottage, Kingsgate, 7 The Avenue (Demolish existing and erect a block of 5 apartments and associated garages) – Application registered on 08/02/10. Previous applications to Demolish existing property and erect 5 replacement Townhouses) withdrawn.

              CD said that she has written to the Head of Planning & Regeneration about the driveway to the site and he has agreed to speak with the officers about this.

              29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) – Application granted subject to Unilateral Undertaking at Planning Committee meeting on 11/02/10.

              Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is now to be the subject of a “Written Representations” appeal (APP/Q1255/A/10/2120940) and not a Hearing. The final date for Statements & representations is 10/03/10.

              Other current planning issues

              5 Highmoor Scott Koenigsberg, gm of free casino games at Zynga, told The Daily Telegraph that “old school gamers” who're a “much more engaged” kind of player as well as japan developed Montopia and Ayakashi games, he stated: “Many in our free casino games attract a really broad swathe of gamers however these free casino games are suitable for an infinitely more male audience who're a lot more engaged. Road (Demolish existing building and erect 1 block of 9 apartments with basement parking, bin & cycle stores) – Application registered 03/02/10.  Local concerns.

              11 Leicester Road

              (a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – (APP/Q1255/A/09/2118175)

              (b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) – (APP/Q1255/E/09/2118176)

              Planning Inquiry has been fixed for 20/04/10 and three days had been set aside for this.  This will be an important test case for Branksome Park

              6 Durrant Road Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The final date for Statements & representations is 10/03/10

              24 Cliff Drive (Extension to existing beach hut & relocate steps (revised Scheme) – Letter of objection lodged on behalf of Assn on 08/01/10.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively.  MH will keep the Assn advised of any further developments.

              4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09.  There is a technical issue regarding the minor amendment, in relation to correctly linking the amendment scheme to the section 106 agreement of permission 07/12687/006/F which the LPA are trying to sought out with the agent.

              8 Shore Road – BPCCRA will continue to monitor possible tree work application.   An entrance has been created on the Haven Road side of this property.  This property is up for sale at is “offers” in excess of £2m.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council”s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. ACCOUNTS TO DATE – JS thanked John Defty who stepped down at this meeting having served as Hon Treasurer for eight years and presented a “bottle” as a token of the Assn”s appreciation.

              John Defty”s role is being taken over by Paul Fearnley.

              Chairman”s Note: JD has sent a signed copy of the Terms of Engagement to Schofields.  I should have sought agreement to the change in bank signatories but I will need to action this at our next meeting.

              5.                ANY OTHER BUSINESS

              Warning about external post boxes: A letter had been circulated by Dorset Police warning residents about a spate of ID theft after post has been stolen from external post boxes in the wall or at the gate of large houses in the area. The letter makes particular reference to large properties however external post boxes are often used for blocks of flats and apartments where residents prefer the security of restricted access.

              CCTV – The Oasis, Lindsay Road has suffered several thefts of bicycles from its “compound” at the rear of the premises. CCTV has recently been installed, which has proved extremely effective in assisting the police to identify, and subsequently apprehend, the miscreants.

              National Organisation of Residents” Associations AGM – JS reported that he attended the National Organisation of Residents” Associations AGM in London and the Guest Speaker was Robert Upton, Deputy Chair of the Infrastructure Planning Commission (Chairman: Sir Michael Pitt) which started its work on 01/03/10.

              Poole Council”s Business Transformation Programme – One of our members, Mr Gell, is taking a great interest in this project, which has now been running three years and is concerned about the poor communication about this project to residents.

              BPCCRA Spring 2010 Magazine: – Copy required by 29th March in order to have the magazines ready for distribution during the week commencing 19 April.

              Friends of Poole Park AGM – To be held at the Civic Centre on 22/03/10 at 7.00pm

              Minutes Secretary – JS thanked Val Short who stepped down at this meeting having served as Minutes Secretary for six years and presented a pot of primroses as a token of the Assn”s appreciation.

              Val Short”s role is being taken over by Carol Parkin.

              The meeting closed at 8.30pm

              Date of next meeting: The next meeting is Wednesday 14th April 2010 in the Main Hall at Branksome St Aldhelm”s Parish Centre (Entrance via Lindsay Road)

              Parkstone, Penn Hill & Canford Cliffs Safer Neighbourhood Newsletter Feb 2010

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              h3>Restorative Justice for victim

              The Parkstone, Penn Hill & Canford Cliffs Safer Neighbourhood Team (SNT) held a Restorative Justice session involving three offenders who were responsible for throwing eggs at a property. Following consultation with the victim, it was agreed that the offences should be dealt with under the new Restorative Reprimand scheme, which is being pioneered by Dorset Police. The youths listened to the victim and learned how their actions had made the victim feel. They also apologised to the victim directly, offered their pocket money to pay for cleaning the windows and offered to clean the victim’s car. Restorative Reprimands such as these can be issued for low-level crimes committed by young people aged 10 to 17 years old, if they admit the offence. Unlike a usual reprimand, it brings together the offender and the victim to try to put things right.

              Current Priorties

              From Public meeting on 27 October 2009. You have told us that the following issues are important in your neighbourhood:

              • Tackling domestic and commercial burglaries
              • Parkins around Baden Powell and St Peters Schools
              • Speeding around Broadwater Avenue

              Your Safer Neighbourhood Team Home Safety Checklist

              Following the busy period at the start of the New Year, it is easy to forget the simple measures that ensure the safety of you, your home and your personal possessions as we head into Spring. Dorset Police is asking residents to remain vigilant and be aware of who is calling at their door, in a bid to prevent distraction burglaries. Officials from all councils across Dorset and employees of utility companies will always carry identification with them so the advice is – if you are in any doubt about the person at your door, don’t let them in. All council staff are required to wear ID badges at all times which will be offered when carrying out visits. A limited number of council officials have powers to enter people’s homes without prior notice. A council spokesperson said: “We would never visit a resident without good reason and only in exceptional circumstances do we visit without prior notice. If people are suspicious of anyone visiting their home they should always check they are genuine before allowing them entry. “Genuine callers do not mind being asked for identification or waiting until you have telephoned the organisation they claim to be from, to verify their details.”

              If someone calls at your door and you are not expecting anyone, the advice from Dorset Police is:

              • Stop – Before you answer the door, stop and think whether or not you are expecting anyone. Check the back door is closed and locked and remove the key.
              • Chain – Put the door chain or bar on the door before opening the door and always keep it on when talking to the person on your doorstep. If you can, look through a window to see who is calling.
              • Check – Ask for and carefully check their identity card. Take the card and close the door leaving the caller on the doorstep. Do not let them in. Do not phone the number on the card as this may be fake. If the caller states they are from the council or other authority, look the phone number up in the phone book or on a recent bill. You will then be able to check the caller is genuine. Take your time. If the caller is genuine they will be happy to wait while you do this.

              Debbie Oldfield, Crime Prevention Advisor, Dorset Police, explained: “If you do get any suspicious callers at your door asking to come in, please call Dorset Police on 01202 222 222.”

              Safer Neighbourhoods is a commitment by Dorset Police to improving the quality of life in our communities by working together with partner agencies – including Borough of Poole and Dorset Fire and Rescue Service – to tackle the issues identified by local people as those that matter most.

              Get in touch with us today to find out how you can raise your issues. This is your chance to influence the service that we, the police, and our partners provide. Your opinions are important to us – this process will not work without you.

              New police station opens in Poole

              The new Poole Police Station opened its doors to the public on 17 December 2009. The station is located in the Joint Emergency Services Building on Wimborne Road, near Poole Stadium, and will be open from 7am to midnight Sunday to Thursday, and from 7am to 1am on Fridays and Saturdays.

              Chief Superintendent Lynn Hart, who opened the building, said: “I’m delighted to have opened this excellent community facility. The new police station is far more welcoming and accessible to members of the public than the old police station at Poole Civic Centre. “It also provides us with improved facilities, including 10 more cell spaces, for delivering   operational policing in Poole.”

              The Joint Emergency Services Building is shared by Dorset Police and Dorset Fire & Rescue Service.

              Priority Update

              You said: vehicles are speeding in Broadwater Avenue, St Peters Road and Banks Road

              We have: teamed up with colleagues from Dorset Safety Camera Partnership to conduct speed checks in these roads. Drivers found to be over the speed limit were issued with educational leaflets on the potential consequences of speeding in residential areas.

              You said: anti-social behaviour is occurring in Alexandra Park, Constitution Hill and Sandbanks

              We have: increased our high-visibility patrols in these areas, seized alcohol from anyone under the age of 18 and moved on those found to be engaging in anti- social behaviour.

              You said: beach huts and motor vehicles are being damaged

              We have: increased our high-visibility patrols and issued crime- prevention advice to beach hut owners and motorists.

              Behind Bars

              An unemployed man from Bournemouth has been sent to prison for three years after he attacked and injured a man in Poole.

              The 23-year-old pleaded guilty to wounding with intent to cause grievous bodily harm, after the incident near Poole Quay in May 2009.

              Useful contacts

              Police (Emergency)            999 Crimes in progress or life threatening incidents

              To give information or report an incident which is not an emergency

              24 hour answerphone or email: laglo@dorset.pnn.police.uk

              24/7 you can use the ‘Report It’ and ‘Apply For It’ options on the ‘home’ page online at www.boroughofpoole.com for any Council service issue listed below.

              Police (Non-Emergency)            01202 222222

              Lesbian & Gay Liaison Officer (LAGLO)            01202 269911

              Borough of Poole www.boroughofpoole.com

              Environmental Issues

              • Abandoned vehicles • Noise nuisance • Litter bins • Fly-tipping • • Refuse collection • Dogs (strays/barking/fouling) • Graffiti – ‘Report It’

              Highways & Transportation Issues

              • Potholes • Street lighting faults • Flooding – ‘Report It’ Parks & Open Spaces Issues – ‘Report It’

              Community Safety Issues

              Anti-social behaviour – ‘Report It’ – email: community.safety@poole.gov.uk Community Development – email: community.development@poole.gov.uk

              Social Services

              Adults Help Desk – email: sshelpdesk@poole.gov.uk Children & Young People – email: childrenandfamilies@poole.gov.uk

              01202 261700

              01202 262200 01202 261306

              01202 633516 01202 633430

              01202 633902 01202 735046

              Raise your issues

              Safer Poole Partnership

              email: safetogether@poole.gov.uk

              Poole Housing Partnership (PHP)

              www.yourphp.org.uk

              Main Switchboard

              01202 633497/633805 01202 264444 01202 633633

              Citizens Advice Bureau www.citizensadvice.org.uk                  01202 680838

              Home Watch Pat Halliday www.nhwdorset.org.uk 01202 700911

              NHS Direct www.nhsdirect.nhs.uk 0845 46 47

              Wilts & Dorset www.wdbus.co.uk                  01202 673555

              Benefits Agency www.dwp.gov.uk                  01202 446000

              Dorset out-of-hours medical service            0845 600 1013

              www.swast.nhs.uk

              Benefits Fraud www.direct.gov.uk                  01202 333000

              Crimestoppers            0800 555 111

              Confidential anti-terrorist hotline            0800 789 321

              Next public meeting:

              Surgeries:

              To be confirmed. See www.dorset.police.uk for details

              Canford Cliffs Library, Western Road

              First Friday of every month 10:30 am – 12 pm

              Parkstone Library, Britannia Road

              Last Friday of every month, 10.00am-12pm

              Get in Touch

              Let us know what concerns you most.

              Call:

              01202 222 222 or 07796 678451

              Write to:

              Parkstone, Penn Hill & Canford Cliffs SNT Poole Police Station, Wimborne Road, Poole, BH15 2BP

              Email:

              pp&c.snt@dorset.pnn. police.uk

              www.dorset.police.uk

              Visit www.dorset.police.uk for more opportunities to raise issues in your neighbourhood.

              Shed and Garage Burglaries

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              Shed and garage burglaries are continuing to occur across the area. Recently a resident discovered a male sitting on his property wall whilst another was discovered inside his shed at the rear. He challenged the male, who claimed he was “hiding”. There was no evidence that any theft had taken place or been attempted. Please pass this information onto your friends and neighbours and ask them to ring the Police immediately if they discover persons acting suspiciously, to enable   officers to attend and verify the circumstances. Thank you

              If you have any information regarding this please call the Dorset Police on 01202/ 01305 222222 or Crimestoppers anonymously on 0800 555 111

              BPCCRA Minutes September 9th 2009

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              MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

              HELD ON WEDNESDAY 9th SEPTEMBER 2009 AT 7.30PM

              IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

              PRESENT:

              John Sprackling Chairman

              Michael Bond Membership Secretary

              Stan Alfert Data Protection Officer

              Bob Young Magazine Advertising

              Val Short Minutes Secretary

              Cllr Mrs May Haines Ward Councillor

              Cllr Neil Sorton ditto

              15 Members/Wardens

              1. APOLOGIES AND ACCURACY OF MINUTES

              JS welcomed NS & MH and all those present, especially those attending for the first time.

              Apologies: Apologies received from Terry Stewart, John Defty, Keith Alcroft, John Gunton, John Fox, Roy Pointer & Ken Sanson, Chairman, Sandbanks Assn

              Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 12 August 2009.

              2. MATTERS ARISING

              Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

              1. Quayside (former) Dolphin Quays development – No new developments

              2. Poole Pottery factory buildings in Sopers Lane – ditto

              3. Former Poole Pottery & Swan Inn site – ditto

              4. Quay Thistle Hotel site – ditto

              5. Old Orchard House. 39-61. High Street – ditto

              Planning Enforcement, TPOs/Tree replacements – update:

              75 Canford Cliffs Road – Removal of fence and re-instatement of the boundary wall at the newly created entrance to be completed by 15/08/09. JS to ask Cllr Mrs Deas if she will follow up.

              Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355 ) The deadline for statements/representations is 28/08/09.

              2 Compton Avenue & 93 Lilliput Road – A number of breaches of Planning Conditions in relation to Application No: 06/11668/007/F have been highlighted by the LPA.

              51 Chaddesley Glen – A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

              15A Westminster Road – Enforcement appeal dismissed and compliance with the following conditions required by 03/10/09 (i.e. three months from the date of Planning Inspector’s Decision letter (03/07/09)

              Lower both the railings and the fence adjacent to a highway to 1 metre or remove them in their entirety.

              19 Mornish Road – Tree replacement has not been carried out and it appears that there is no will to do so. The Local Planning Authority’s Planning Notice Log reads “Barrington Homes. Court July/August 2008. Both directors pleaded guilty and accept caution + paying our costs which include new tree. £3,500k” RP to raise this as a general point under AOB at the next meeting of the Community Working Group on 30/09/09.

              Progress re Sir Michael Pitt’s recommendations following independent report into the control of development at the Borough of Poole: The Head of Planning & Regeneration provided an up-date on the key actions taken in relation to Sir Michael Pitt recommendations at the Council Efficiency and Effectiveness Overview & Scrutiny Committee meeting on 03/09/09.

              JS said that he would include a note of the key actions taken in the Minutes – see below

              1st recommendation: That senior Officers review the Council’s Risk Register and ensure that ‘the likelihood of the risk’, ‘the impact of the risk’ and ‘the mitigating actions’ relating to Development

              Control, unlawful behaviour and damage to the reputation of the Council are given appropriate priority and that this aspect of the Council’s corporate governance is considered regularly by top management and Planning Services.

              A robust risk register with clear mitigation is now in place.

              2nd recommendation: Senior Members and Officers should redouble their efforts to explain Council planning policy and the reasons for their advice and decisions. This should be backed up with a rolling communications strategy developed by Officers.

              • · Member Hotline installed 01.04.09
              • · Cessation of non-availability of Planning Officers before 1430 from 07/04/09
              • · Customer Services and Communications Team engaged in service provision and training. Training planned for 06/08/09
              • · Pre-application discussions uploaded onto web at the point of an application being received 08/06/09
              • · Communications Strategy – Internal – Questionnaire and fact finding commenced
              • · Communications Strategy – External
              • · Head of Planning and Regeneration attended AGM of Branksome Park and Canford Cliffs Resident’s Association 02/05/09 and Broadstone Resident’s Association AGM on 21/05/09
              • · Community Working Group that includes Resident’s Associations formed 13.05.09 Further meetings scheduled for 08/07/09, 30/09/9, 25/11/09, 20/01/2010, 10/03/2010.
              • · Developers and Agents Working Group formed 25/06/09. Further meetings scheduled for 07/10/09 and 03/03/2010
              • · Working with Resident’s Association on ‘Place checking’ and character assessment
              • · Ward Walks initiative commenced 13/05/09 with Autumn and Spring dates of 14/10/09 and 14/04/10 scheduled
              • · Planning Charter initiated and draft completed for consultation in September.
              • · Strategic Development Team Concept initiated 19/06/09. Service Unit Head to attend Project management Group, Asset management Group and RTC Strategy group to ensure Corporate Projects are engaged with at an early stage
              • · Operational Development Team concept initiated 19/06/09. Points of Contact with units to be established and monthly meetings scheduled to ensure operational projects are brought to the attention of the Planning and Regeneration Unit at an early stage.
              • · Pilot scheme for Planning Committee to be live on the world wide web
              • · Improve communication with all stakeholders by upgrading the existing Planning Applications search website. This will include application tracking, notification of applications in any pre-defined area. If early November deadline missed earliest likely date for implementation is March 2010.
              • · Concerns by ICT & Customer First re resource capacity/lack of integration with single log on vision and GIS mapping project and benefits analysis
              • · ‘Place shaping for Poole’ Seminar – Scheduled for 06/11/09 IDeA and PAS to be invited to help

              3rd recommendation: The Council should accelerate the planned remodeling of the membership of its Planning Committee and/or Cabinet in order to strengthen the Planning Committee’s independence and comply fully with the advice of the Audit Commission contained within the Corporate Assessment 2008.

              • Training completed 09/06/09 and all Member training organised for 11/08/09

              Although it was recommended that Cabinet members should not sit on the Planning Committee, Cabinet members continue to sit as susbstitutes. At the Planning Committee meeting on 27/08/09, two of the seven members were Cabinet members.

              4th recommendation: The Council should review the standing of the Planning Committee within its political structure and invite the independent Panel on Members Allowances to more fully recognise the responsibilities and workload of Chair and Members.

              • · The Annual Council considered nominations to Planning Committee at its Full Council meeting on 12/05/09
              • · At member level, the issue of Members Allowances has been considered inappropriate to pursue in an Economic Recession and will be re-visited in 2011.

              5th recommendation: The Council should review the way minutes of the Planning Committee are presented and when decisions are not unanimous, a record should be kept of Councillors abstaining and voting for and against the motion.

              • · The Head of Planning & Regeneration has recommended in consultation with Chair/Vice Chair Planning, Solicitor to the Council, Democratic Services and the Communities Working Group that a pilot scheme of showing a red, green or amber card at the point of vote to record whether the member is voting for, against or abstaining from the motion. Trialled 18/06/09. This has been seen by all parties to be a favourable compromise to the recommendation of a recorded vote and does not require a change to the constitution. Committee members can request a record of the votes.
                • ‘The Head of Legal and Democratic Services has considered this issue and at present sees no reason as to why the style to the Minutes of the Planning Committee should be changed.

              The Head of Legal and Democratic Services’ decision is disappointing in view of the problems arising from the 7 Excelsior Road case which was referred to the Local Government Ombudsman.

              6th recommendation: Given the challenges within the Borough, the Council should commission a comprehensive review of its arrangements for controlling development conducted by an experienced, senior and qualified Planning Officer. The terms of reference of the review should take into account the contents of this report.

              • Awayday 31/03/09 with the Planning and Regeneration Unit to discuss Development Management and ‘place shaping’.

              • Awayday 20/04/09 with Team Managers to discuss accommodation, personnel issues and business plan

              • Regeneration Project Manager to be temporarily employed for 12 months from 07/09/09.

              • Masterplan refresh to reconcile conservation/regeneration tensions of the public. The ‘narrative of the town’

              • Design Forum initiative for sensitive schemes initiative commenced 12/05/09, with the aspiration of a cross boundary forum and commencement date of 01.09.09. Meeting taken place with Bournemouth Borough Council and the principle agreed.

              • High quality design guidance project initiated 12/05/09 to update the design guidance

              • Tour of Inspection for members initiative scheduled 16/09/09

              • New software system live date 02/02/09

              • Engagement of I&Dea to assist in executive/political understanding of Place Shaping as part of a tailored peer review through mixed forums and workshops. Peer Review dates 15-17/07/09. Report expected 01/09/09. Follow up visit programmed 02/09/09

              • Key activities schedule commenced

              • Formal presentation to Efficiency and Effectiveness Overview and Scrutiny Committee 03/09/09

              7th recommendation: That the Administration seeks an urgent and permanent resolution to the on-going disagreements within the Group.

              • Issue has been addressed by the Conservative Group

              Both Cllrs Mrs Carole Deas and David Gillard are qualified to sit on the Planning Committee but they are now ‘Independent’ and, unless more ‘Independent’ candidates are elected in May 2011, they are not eligible to sit on the Committee because of the requirement to maintain political balance.

              The Council nominated the Council Efficiency & Effectiveness Scrutiny Committee to oversee the implementation of the Action Plan following Sir Michael Pitt’s report and the Head of Planning & Regeneration up-dated Members on this at the Committee’s meeting on 03/09/09.

              Poole Beaches and Coastal Defences: Roy Pointer has kindly agreed to attend the Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting on 28/09/09.

              Chairman’s note: Due to delays in the programme the meeting will now be held on 9th November by which time the draft Shoreline Management Plan document should be available.

              Council Tax 2009/10 & Council’s Budget Monitoring report: JS reported that the Budget for 2010/11 and MTFP for 2010/11 to 2012/13 is to be reported to Cabinet at it’s next meeting in October 2009.

              Some residents are very concerned about a likely large increase in household tax, especially people in certain parts of the ward who are on fixed incomes.

              NS commented on increasingly tough times due to the current economic climate. Portfolio Holders were meeting with Heads of Service to discuss possible economies, ahead of the October/November Cabinet meeting. Savings already made, which include two positions in the Planning Dept. not filled, had been offset by £¼m in costs for an additional nine children taken into care.

              WM suggested that, when looking at the Medium Term Financial Plan, the Council should consider ‘zero’ budgeting and there was a need to make hard choices. This month’s report predicts a slight surplus at the end of year, but this is achieved by the use of £3.8m held in un-earmarked reserves. WM felt that just moving around large sums of money on paper, disguises the true state of the Council’s financial position.

              Poole Partnership: JS reported that last night’s Cabinet approved the Performance Reward Grant Allocation Process. Consideration of potential priorities for such funding will be considered at the Poole Partnership Steering Group meeting on 30/09/09.

              The Poole Partnership Governance arrangements and structures are currently being reviewed in the light of the good practice guidance from the Audit Commission. Proposals are to be presented to the next Steering Group meeting on 29/09/09 which will seek to deal with the two way communication about the Partnership and the roles of the Performance Management Group and the Steering Group and will include the need for a communication strategy and for the Steering Group to be more widely representative as well as a more clearly defined role of the Performance Group.

              On the communication theme, a revised website is now operative and Poole Partnership are seeking to include more regular Partnership articles in Poole News as well as the current use of press releases and various forums and community engagement.

              Canford Cliffs Village & proposal to plant trees in Haven Road: MH reported that the Christmas Lights would be switched on, with refreshments and entertainment, at 5.30 – 6.00 pm on Friday 13th November.

              This will be preceded by carols in the afternoon by Lilliput 1st School.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – No further developments

              Buccleuch Road to Lakeside Road – ditto

              Bessborough Road – ditto

              Ray Wylde asked why no progress was ever reported. SA said that, in spite of numerous calls to the relevant dept. no progress had been made, as each time he ‘phoned, he spoke to a different member of staff, all of whom said they would look into it, but then never called back.

              Chairman’s note: SA has since received a note from the Technical Administrator, Transportation Services to say that the path from Buccleuch Road to Lakeside Road is actually already adopted highway, thus it actually has a higher status of protection than a public footpath/bridleway.

              He goes on to say “It is still possible to add the path to the definitive map, but it would not be high on the council’s ‘to do’ list because with its current classification it is already safeguarded against development/encroachment, etc..”

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area: MH & NS explained that the Council could Canford Cliffs Play Area: MH & NS explained that the Council could only provide so much funding for the play area, so the Canford Cliffs Land Society (CCLS) had agreed to ‘top it up’. CCLS had spoken to mothers in the area and a petition had been raised. The decision that there is a need for a play area was taken at an Area Committee Meeting. The play area will take up only a small area of the green.

              Use of Assn’s Capital Reserve: No new developments

              Public Liability Insurance (PLI) – JS is pursuing.

              3. NEW HOUSING DEVELOPMENT

              In KA’s absence, JS reported…

              7A Bury Road (Demolish existing and erect replacement two storey dwelling with basement (Revised Scheme) – Application granted by Planning Committee on 27/08/09. Peter Viney is meeting up with the Head of Planning & Regeneration tomorrow to discuss the conduct of the Planning Committee meeting.

              31A Western Avenue (Demolish existing and erect replacement two storey dwelling with basement (Revised scheme) – the appeal against the Council’s refusal to grant these applications was allowed by the Planning Inspector on 27/08/09. The objectors may be meeting up with the Head of Planning & Regeneration tomorrow to discuss the implications of this decision in relation to future applications in the Branksome Park Conservation Area.

              11 Leicester Road (Demolish existing & Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – Applications refused on 20/08/09.

              Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 17/09/09 but has been deferred.

              12 St Clair Road (Construct 2 detached dwellings with associated parking. (Revised Scheme) – Application is to be determined by the Planning Committee at their meeting on 17/09/09 (Evening)

              Other current planning issues

              19 Torbay Road – no further action until the application is submitted.

              10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window. (Revised scheme) – Application registered on 30/07/09.

              7 Ventry Close (Erect a link-detached 3-bedroom dwelling (revised scheme) – Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2102722) The date for final comments

              from the appellants and LPA was 29/06/09. The date of the site visit has yet to be announced.

              Land adj. 2 Mornish Road

              (a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal (APP/Q1255/A/09/2098623) allowed on 24/07/09.

              (b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Application registered on 29/06/09.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

              19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans lodged on 24/08/09.

              20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) –

              Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) to be held on 10/11/09 at 10.00am at the Civic Centre.

              4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

              bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. Most recent posting on BoP planning Application website is a letter from the Agents dated 19/08/08 referring to the outstanding signed Section 106 Agreement which was due to be “issued to Poole Borough Council shortly.” The flats have been largely constructed but it appears that no further work has been carried out on this site since the demise of Ravine Lifestyle. It states at 3.2 ‘Distributions’ of the Administrators’ Progress Report for Ravine Lifestyle dated 21/07/09 that “Clydesdale, the secured lender also had cross guarantees in place over 57 Haven, 4 & 6 Compton, 101 Lilliput and Future 3000. Due to significant shortfalls for the secured creditors in these companies no further realisations were possible for Clydesdale.”

              8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. ACCOUNTS TO DATE – In the JD’s absence, JS reported that funds at the end of August amounted to approx £34,230.

              JS said that JG has been in touch to say that he is hoping that the Autumn 2009 magazine will be ready for distribution by Friday 16 October.

              5. ANY OTHER BUSINESS

              Mobile ‘Phone Mast, Elgin Road – Chris Stracey Had spoken to a Surveyor (Richard Dunk of Tyco Electronics UK Infrastructure Ltd) at the Pottery Road/Elgin Road mast site who had informed him that Vodaphone are carrying out a national survey of all masts as they need more powerful ones. It is possible that he will be in contact with the Local Planning Authority in the coming weeks about replacing the existing masts with taller ones.

              Chairman’s note: Depending on these discussions any pre-application consultation that may result will include the Residents Associations.

              Private sewers – Mrs Shirley Critchley raised a question about sharing the cost of clearing a blockage of drain where this is connected to a private sewer. Following an emergency problem with the private sewers shared by seven properties in Links Road, Mrs Critchley had paid Wessex Water in advance to do the repairs, she had subsequently been re-imbursed by all except one of the other residents. In this instance, the amount outstanding was small, but Mrs Critchley was concerned that there could be a serious problem in the future if a large amount was involved. It was suggested by members that Mrs Critchley could contact the Small Claims Court, or the Land Registry as the shared responsibility would be in the Deeds. From 2011, water companies will be responsible for private sewers, but most probably costs would be passed on.

              There being no other AOB, JS closed closed at 8.20pm.

              Date of next meeting: The next meeting is Wednesday 14th October 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)