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Branksome Park Minutes September 8th 2010

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

HELD ON WEDNESDAY 8th  SEPTEMBER 2010 AT 7.30PM

IN THE LOUNGE, BRANKSOME ST. ALDHELM”S PARISH CENTRE

PRESENT:

  • Terry Stewart President
  • John Sprackling Chairman
  • Wayne Hancock Vice-Chairman
  • Stan Alfert Data Protection Officer
  • Bob Young Magazine Advertising
  • Cllr Mrs May Haines
  • Cllr Neil Sorton

Approx 15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed the three Ward Councillors and all those present. JS also thanked Sam Waldron for stepping in as Minutes Secretary.
Apologies: Apologies received from Keith Alcroft, Carol Parkin, Chris Stracey & Ken Sanson
Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 11 AUGUST 2010, subject to the item about (a) “Cars parked in Ravine Road” and (b) “Pinecliff Gardens  (Sunken garden)”
In the case of (a), MH has asked that the paragraph should be amended to read “the situation is that the transporter is allowed to park up for the purposes of loading and un-loading ONLY and should not be parked up. With regards to the forecourt cars, they can be parked there but subject to the normal restrictions. The traffic wardens will be asked to patrol that area more frequently to ensure that these cars do not exceed the restriction, otherwise they will be ticketed.
In the case of (b), SA said that his concern was that the 3rd party insurance should cover all individuals working at the Sunken garden in Pinecliff Gardens. He feels that the Assn must have confirmation from the Council that this is the case.

2. MATTERS ARISING Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1.    Quayside (former Dolphin Quays) development – No new developments

2.    Poole Pottery factory buildings in Sopers Lane – Another planning application has been registered for this site but details have yet to be posted on the BoP website.

3.    Former Poole Pottery & Swan Inn site – No new developments

4.    Quay Thistle Hotel site – ditto

5.    Old Orchard House. 39-61 High Street – ditto

6.    Land at West Quay Road (Mixed use regeneration and new public quayside to include; the demolition of a listed gate post and all existing buildings on site; the redevelopment of the site with 440 residential units provided in six apartment blocks with basement parking and courtyard) – TS said that the building is ugly, ignores planning guidelines and is too dominant. The Society of Poole Men, Poole Old Town Conservation Group and Dorset CPRE have formed a new “Vision for Poole” Committee to fight this application and pressure Councillors to tighten design rules for the 10 redevelopment sites within the regeneration area.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported…

17 Over Links Drive (Application to demolish existing and erect 2 detached houses granted on 31/01/08 but number of conditions should have been complied with before this development commenced)
Chairman”s Note:An undertaking has been requested that before any further on-site works are carried out that the owner seeks advice from an ecological adviser how best to prevent the risk of protected species entering the development area, and that he will erect some form of tree protection to ensure that no further damage to tree roots occurs.

19 Mornish Road (Tree replacement) – ditto

55 Canford Cliffs Road (Removal of the gates, railings, fence and hedge, and the erection of a low stone wall with planting behind) – ditto

15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway)– ditto

2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – ditto

Community Working Group (CWG): The next CWG meeting is fixed for 22/09/10. JS reminded members that an annual up-date on Sir Michael Pitt”s independent review & the IDeA Peer Review of planning matters in Poole is due to be presented to the Council Efficiency and Effectiveness Overview and Scrutiny Committee meeting on 23/09/10.

Roy Pointer referred to the Ward Walk Report and pointed out that there were no time scales/actions.    He will be following this up at the next CWG meeting
RP for consultation and comments are invited.

Poole Beaches and Coastal Defences: Roy Pointer pointed out that the Environmental Statement is out Council Tax 2010/11 & Council”s Budget Monitoring report: William Mutlow reported that the latest Corporate Financial Monitoring report for the period from 01/04/10 to 31/07/10 shows a surplus of £216K.
As a result of Government cutbacks and increased pressures such as Adult Social Services, reduction in Planning Services/Building Regulations Service fees etc, the revised General Fund pressure has risen from £8,434m for June 2010 to £9.986 for July 2010 but total reductions found to date have increased from £8,616m to £10,202.
The capital projects currently in hand will continue but the prospect for new capital projects will, of course, depend on the finance being available.
TS reported that the Council are organising a Financial Workshop for representatives of all Residents’ Associations to discuss next year”s Budget in the Committee Suite at the Civic Centre on 24 September 9.30 – 12.30/13.00.
Cllr Leverett will be writing to shortly to invite their attendance. The number of representatives per Residents” Assn has yet to be announced.

Poole Partnership: –

JS reported that the Stronger Communities Partnership meeting scheduled for 08/09/10 was cancelled.
There are likely to be some important developments over this month and October which could have an influence on the work of the Stronger Communities Partnership, including the governments spending review and developments with their Big Society agenda. As a result, it was felt that it would be more useful to meet later in the year, once a better understanding is known how these issues will affect this group.
The outcome of the Poole Partnership Management Board which met on 02/09/10 has yet to published in the public domain.
TS asked JS if he would like to say a word about the Local Enterprise Partnership (LEP).
The LEP was lodged with the Department for Business Innovation and Skills on Monday and was endorsed by the Cabinet at their meeting last night. Following the dissolution of the Regional Development Agencies, Poole, Dorset and Bournemouth Councils have got together to submit an Expression of Interest in forming a LEP.    This will have an independent chairman – Gordon Page (who heads up Hamworthy Engineering).
NS said that the LEP will supersede the Wessex Multi-Area Agreement which is a multi-faceted enterprise. HC asked if a copy of the Expression of Interest is available on the BOP website. JS said he will enquire. Roland Cunnell said that Mr Page used to be Leader of the Dorset Training Enterprise Council

Public Rights of Way:

Westminster Road end of Dalkeith Road – Meeting with Public Rights of Way Officer and local residents took place on 26/07/10 – the officer needs more information.

Buccleuch Road to Lakeside Road – No new developments.

Bessborough Road – ditto

Footpath 82 Spur – ditto

Possible Charitable Status for Assn:

JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden):

MH reported that £30,000 has been allocated for the play area but MH is putting in a bid for more money from the s106 funds.    It is hoped to install one or two adult keep fit equipment, if funds allow. It is anticipated that the childrens” play equipment if unlikely to be installed until next spring and should be available for use by next summer
WH said he is currently waiting to hear from Cllr Mrs Deas about another proposed meeting with Simon Legg in connection with the sunken garden in Pinecliff Gardens.
Policy for financially supporting objectors to Planning Applications: JS said that to start off the discussion on this item, SA had made a number of suggestions as follows..

1. Case by case decision by Sub-committee reported to membership at meeting a.s.a.p.

2. Normally maximum £1000 but not exceeding 50% of costs, anything larger to be discussed at a meeting and approved.

3. Must be member but immediate joining would have to be allowed.

4. If above complied with and outside our area, must get consent of local Residents” Assn, if any.

5. Reconsider this policy when we have spent £10,000 or after 2 years

6. Above applies to applications. Only applicable to appeals if we take passive role but individuals not precluded from action on their own account.

The Assn must be kept in picture so that it doesn”t support any events that happen and the Assn has “egg on its face”.
NS said that the Assn should only contribute in exceptional cases.    The decision of who to support should be subject to a strict vetting procedure by a small sub committee made up of the chairman, the planning officer, and A N Other. Their recommendation would then be put to the meeting.
William Mutlow felt the Assn should set strict guidelines.
Martin Heath pointed out that there was only a limited time scale for objecting to planning applications but JS pointed out that if the application is red-carded representations can be lodged right up the date of the Planning Committee Meeting.
Roy Pointer felt that we should only support applications in our own area.
It was agreed that JS, KA & Roy Pointer would get together to agree a resolution to be put at the next meeting.

Public Liability Insurance (PLI) – JS is pursuing.

Poole Council”s Business Transformation/Efficiency Review Programme:

An updated report on this programme is due to be presented to the Council Efficiency and Effectiveness Overview and Scrutiny   Committee meeting in February 2011.

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne: JS reported  that he had received a letter dated 25/08/10 from Anne Swan, Interim Chief Executive of NHS Bournemouth and Poole.
“Thank you for your recent letter in support of the Westbourne Medical Centre requesting a premises extension. The Primary Care Trust has undertaken a comprehensive review of the health needs of the local population, reviewed existing services provided by the practice and the practice”s plans to develop services in the future.
I am extremely pleased to advise that we have agreed to fund an extension to the Westbourne Medical Centre and we are now in the process of agreeing the detail of this plan with the practice.
I hope this will reassure you of our commitment to develop services outside of hospital and we look forward to working with the practice as they take their plans forward.”
As members will be aware, Jim Wilson would also like the Assn to send a letter of support for the Westbourne Dental Practice. JS has suggested to JW that it might be politic if the Manager of the Westbourne Dental Practice could send JS a note confirming that he/she is being paid at a lower rate per treatment than similar dentists in the area and that he/she is happy for us (BPCCRA) to take up this matter with the PCT.

BPCCRA Autumn 2010 Magazine: The deadline date for material is last week in September. Hazel Clifton said that she would be submitting an article about the Canford Cliffs Village Hall.

3. NEW HOUSING DEVELOPMENT In the absence of Keith Alcroft, JS reported that

The Cottage, Kingsgate, 7 The Avenue (Erect a detached house on land adjacent to The Cottage and erect detached garage to The Cottage) – Application is due to be determined at tomorrow”s Planning Committee.meeting. The officer”s recommendation is to “Grant with conditions”.
JS reported that he had been informed by Ian Lace this morning that Kingsgate residents had signed a Covenant between themselves and Seven Developments in relation to the above application. JS understands that this is on the basis that Seven Developments” appeal (APP/Q1255/A/10/2126736) against the Planning Committee”s refusal on 25/03/10 of the application for a block of 5 apartments and associated garages is withdrawn.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10 is now the subject of an appeal Hearing (APP/Q1255/A/10/2128771) at 10.00am on 28/09/10 In the Council Chamber. JS encouraged members to attend to show the strength of    All feeling against this application.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is subject of a “Written Representations” appeal (APP/Q1255/A/10/2120940). The “Start date” for this appeal was 27/01/10 but the site visit has yet to be arranged..
24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. Site visit took place on 17/08/10.
(b) Demolish existing dwelling and erect 2 No semi-detached dwellings with attached garages (Revised Scheme)- Application refused by Planning Committee on 08/07/10. Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application granted on.26/07/10 8 Shore Road – BPCCRA will continue to monitor possible tree work application.    An entrance has been created on the Haven Road side of this property. This property is up for sale at is “offers” in excess of £2m.

Other current planning issues

1 Westminster Road East
(a) Demolish existing and erect a 3 storey single dwelling and garage with associated vehicular access
(b) Demolition of existing dwelling and garage. Erection of a 3-storey (part) single family dwelling, a garage and associated vehicular access and landscaping
Both applications refused under delegated authority on 04/04/10 & 29/06/10 are subject of a “Written Representations” appeals (APP/Q1255/E/10/2132669 & APP/Q1255/E/10/2132672). The “Start date” for these appeals was 22/07/10 but the site visit has yet to be arranged.

11 Westminster Road (Demolition of the existing building and construction of three detached houses with associated parking and access. (revised scheme – Application refused on 17/05/10 is now the subject of a appeal Hearing (APP/Q1255/A/10/2129589) at 10.00 on 12/10/10

2 Crawshaw Road (Demolish existing dwelling and erect x 2 detached dwellings with on site parking. (Revised Scheme) – Application registered 25/05/10. Amended plans lodged on 14/07/10.

6 Durrant Road
(a) Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The site visit was fixed for yesterday (07/09/10).

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council”s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

6.    ACCOUNTS TO DATE –

JS reported that the total funds as at 31st August amounted to £36,298.47.
JS said that he had met with Paul Fearnley this afternoon who is anxious to make the Assn”s financial procedures as efficient as possible. There are several ideas that PF has in mind…
1. Encourage as many as possible of the Assn”s payments made and received to be processed electronically. This will reduce the considerable time spent in handling cheques.
2. Close the Alliance and Leicester account (formerly Gyro) account but this will involve requesting many members to change their Standing Order details.
3. At present members pay an annual sub when they want to. It has been suggested that the Assn would have much more control over the receipt of subs if they were all due to be paid at the same time of the year. 4. Allocate every member with a unique reference number.
SA said that he was not opposed to the idea of a unique reference number but thought that it might be a good idea to introduce this gradually for new members only.
It”s been decided that whatever changes are made in due course, no precipitate changes will be made until members have had time to consider this over the coming months.

7.    ANY OTHER BUSINESS

Parkstone Children”s Centre & Alexandra Park Lodge – JS reported that the Cabinet at last night”s meeting had re-affirmed its decision to go ahead with the building of this centre subject to the approval of the planning application which is to be determined at tomorrow”s Planning Committee meeting. Chairman”s Note: I”m told that the Planning Committee unanimously voted to refuse this application, apart from Cllr. Mrs Stribley who abstained

Canford Cliffs Village Hall – Hazel Clifton asked if the Assn would consider making a donation to the Village Hall towards its ever increasing maintenance expenditure. This year the Trustees have had several unexpected repairs. Firstly, three separate floods due to old clay pipes being cracked and blocked by tree roots. The pipes have had to be replaced with plastic ones and the “runways” cleared at cost of £3000. Secondly, the two boilers that run the heating for the main Hall and the Bridge Club below have been “condemned” and the Trustees are having to replace both boilers and remove asbestos, make good, etc. at a cost of £6000 .
Both these expenses were unexpected and the Trustees had already committed themselves to an extension to the store room to give extra space for storage of short mat bowls mats.
The Trustees do not receive any funding from the Council. The Canford Cliffs Land Society have been generous in the past but it needs to go to an EGM before it can give the Trustees any extra funding. The Hall”s takings just about cover its running costs and therefore the Trustees” funds are getting quite low.
SA suggested that if the Association makes a donation we should have the free use of the hall for the Assn” AGMs.    HC will pencil in Saturday 14th May 2011 for the meeting but JS wonders if this will clash with the Conservation Group Councillors Annual Meeting which is always held on the second Saturday in May.    MH to make enquiries.
Roy Pointer asked, if provision was being made for the storage of short mat bowls mats, could the club make a contribution but HC said that no club had been approached yet.
In answer to a question from SA, HC said that the Canford Cliffs Land Society had already made a recent contribution of £50,000.
TS suggested a donation of £3,000 and this was unanimously agreed by a show of hands.

Parking in Shore Road – MH said that she had received complaints from residents living in Shore Road and Brudenell Avenue about camper vans being used as “beach-huts” & overnight sleeping and watersports vans parking 24/7 in Shore Road by taking advantage of Beach Parking Permits. Residents feel that this is not fair, particularly as the water sports vans are running a commercial enterprise . MH has organised a petition which she invited members to sign and plans to present at next week”s Full Council Meeting.

The meeting closed at 8.35pm.

Date of next Meeting: Wednesday 13h October 2010 in the Main Hall at Branksome St Aldhelm”s Parish  All Centre (Entrance via Lindsay Road)

Branksome Park Minutes August 11th 2010

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON

WEDNESDAY 11th AUGUST 2010

AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT:

  • Terry Stewart President
  • John Sprackling Chairman
  • Wayne Hancock Vice-Chairman
  • Carol Parkin Secretary/Minutes Secretary
  • Michael Bond Membership Secretary
  • Stan Alfert Data Protection Officer
  • Cllr Mrs Carole Deas Ward Councillor
  • Cllr Mrs May Haines Ward Councillor
  • Cllr Neil Sorton Ward Councillor

Approx 15 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed the three Ward Councillors and all those present.

Apologies: Apologies received from Bob & Phyllis Young & Henry Fielden

ACTION

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting

held on 21 JULY 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1. Quayside (former Dolphin Quays) development – No new developments

2. Poole Pottery factory buildings in Sopers Lane – ditto

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – ditto

5. Old Orchard House. 39-61 High Street – ditto

6. Land at West Quay Road

(Mixed use regeneration and new public quayside to include; the demolition of a listed gate post and all existing buildings on site; the redevelopment of the site with 440 residential units provided in six apartment blocks with basement parking and courtyard)

– TS invited members to access the BoP Planning Application website to look at the artist’s impressions of the proposed development of this site, next to the lifting bridge. TS said that It is similar to the proposed ugly design for the Quay Thistle Hotel site; square, hard, flat roofed, angular with a tall 12 storey block next to the bridge. TS asked if this is compatible with Poole’s adjacent ‘old town’.

Chairman’s note: The closing date for comments on this application has been confirmed as 3rd September.

Planning Enforcement, TPOs/Tree replacements – update: JS reported…

17 Over Links Drive (Application to demolish existing and erect 2 detached houses granted on 31/01/08 but number of conditions should have been complied with before this development commenced) – No new developments.

19 Mornish Road (Tree replacement) – ditto

55 Canford Cliffs Road (Removal of the gates, railings, fence and hedge, and the erection of a low stone wall with planting behind) – ditto

15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15aWestminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway)– ditto

2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – ditto

Community Working Group (CWG) :

Report from last meeting: Roy Pointer reported on matters that had been discussed at the CWG meeting on 28/07/10, in which members may be interested. RP feels that the Assn. should encourage everybody to make representations on the West Quays development as Stephen Thorne says that, in the case of the West Quay Marina site he only had two letters about this. TS pointed out that the Assn. is quite remote from this site, and therefore it seems that people in this area may have no interest.

There will be a presentation from the Council to the CWG at its next meeting on the changes to Planning Regulations which have come forward from the Government, and RP suggested that whoever does the presentation should be invited to our Assn. meeting as this group may be interested. This is likely to come out sometime in the Autumn. Consultation on the Site Specific Allocations and Development Management Policies (which will replace the majority of current ‘saved’ policies in the Poole Local Plan First Alteration) and has now commenced and details are available on the BoP website

http://opinions.discussit.co.uk/consultations/ref:C4C5FE935A69F8/category:/

JS said that Bill Gordon who is managing the consultation has offered to meet representatives of the Assn shortly after the commencement of the consultation period. The consultation extends to

the 1st October. Members living within in the Avenue Conservation Area have some strong views about making sure that the policies which are in the current plan are saved. JS invited Martin Heath to this meeting.

There is a new initiative called the Community Engagement Forum which gives the opportunity for developers to consult with local communities before planning applications are lodged, and RPasked JS to suggest to Stephen Thorne that developers of the land at West Quay Road might beinvited to seek local opinions about this development by using the format as a ‘pilot’.

The next Newsletter from the CWG is due out shortly and RP said that it will include a piece on the role and constituency of the CWG. It was important to think about succession well before the Group is reviewed in the March next year. JS was hoping to circulate this with the Minutes.

The South East Dorset Transport Strategy (Third Local Transport Plan 2011 – 2016) – Further consultation on the recommended transport strategy and the associated implementation programme will take place in September 2010. TS said that he is registered as a stakeholder?

Assn members were encouraged to engage since most of the options affect Branksome Park area.

TS pointed out that as well as the Site Specific consultation there is also a consultation on Poole’s Infrastructure Development Plan Documents and responses to this have to be in by October 9.

The Community Working Group minutes are now available on the website page;

http://www.boroughofpoole.com/go.php?structureID=U464063d13022f&ref=S4A8BC8E2CB5B1

and the next Planning and Regeneration Newsletter will be uploaded onto the website on Monday 16 August. Please click on the link below;

http://www.boroughofpoole.com/go.php?structureID=categories&ref=C484E57C53353F

Poole Beaches and Coastal Defences:

Shoreline Management Plan – RP reported that the Poole Bay, Poole Harbour and Wareham Flood and Coastal Erosion Risk Management Strategy portion looked at flood risk and erosion between Hengistbury Head and Durlston Head. There is now another document – The Strategic Environmental Assessment. This takes the Shoreline, Management Plan and looks at it from an environmental point of view. There is a copy of the document on the web and to register an interest, e-mail PooleandWarehamStrategy@atkinsglobal.com or write to Steve Rendell, Environment Agency,Manley House, Kestrel Way, Exeter, EX2 7LQ..

Council Tax 2010/11 & Council’s Budget Monitoring report: William Mutlow reported that there as no new Council Budget Monitoring report at the moment but he reported that generally the Council is endeavouring to find various cuts and these need to be sustainable in future years. The

budget will have to be rebalanced for this year to find these cuts. No detailed information has been published yet, but we expect to see a lot more over the coming months.

TS reported that he had had a meeting with the Leader of the Council, Cllr Dr Brian Leverett, who is hoping to set up a meeting for Residents’ Assn. representatives with himself, John McBride and Liz Wilkinson, the Head of Financial Services, towards the end of September, when

representatives will be able to comment on options the Council has for cutting £29M from the Medium Term Financial Plan over the next four years.

JS reported that this is a great improvement over the usual procedure, where Residents’ Assns are presented with the budget in February, when it was all ‘cut and dried’.

Poole Partnership: No new developments.

Public Rights of Way:

Westminster Road end of Dalkeith Road – Meeting with Public Rights of Way Officer and local

residents took place on 26/07/10 – the officer needs more information.

Buccleuch Road to Lakeside Road – No new developments.

Bessborough Road – ditto

Footpath 82 Spur – ditto

Possible Charitable Status for Assn: J S has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden)

Canford Cliffs Play Area Hazel Clifton reported that Canford Cliffs project should start in the Autumn.

Pinecliff Gardens (Sunken garden) CD reported that she, WH and Daphne Howell had met with Simon Legg from Leisure Services and he indicated that the Council is willing to let Canford Cliffs residents take over the management of the ‘Sunken garden’, as there is no funding for plants. We shall be the first area in the Borough to be granted a ‘Green Pennant’. This will incur a cost to the Assn of approx £200 (per annum) for an insurance premium to cover injuries to any of the residents working on the garden. The Council is willing to support this venture in taking away rubbish etc., and there will probably be a small annual charge i.e. a ‘peppercorn’ rent. CD said that she had had very positive feedback from residents and hopefully the garden will be brought back to how it used to be a few years ago, instead of the sorry state that it is in now.

WH stated that he had already e-mailed the documentation to JS and asked if there were any thoughts on funding of plants. CD said that she hoped that the funding the Assn. were going to provide to the Council for this project, were the Council to go ahead, would still be available. She also suggested that maybe local businesses would be willing to sponsor some of the costs. Carol thinks that this is a really good idea and will help promote some ‘community spirit’. Flat dwellers, for instance, with no gardens of their own to work on should welcome the opportunity to meet other people down at the garden. SA thought this is a marvellous idea but it will undoubtedly incur ongoing costs and there are insurance implications if we take over the lease. He suggested that there needs to be a Steering Committee from the Assn. as the project won’t run itself. JS asked WH would he be prepared to project manage this, and he agreed. There was a show of hands to see if this project should be carried forward. It was agreed that it would be.

Use of Assn’s Capital Reserve – No new developments.

Public Liability Insurance (PLI) – JS is pursuing.

Poole Council’s Business Transformation/Efficiency Review Programme –

MH confirmed that an updated report will be presented to the Council Efficiency and Effectiveness Overview and Scrutiny Committee meeting until February 2011.

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne –

Awaiting further communication next month from Anne Swan, Interim Chief Executive of NHS Bournemouth and Poole, as promised in Angela Schofield, Chairman, Bournemouth and Poole Teaching Primary Care Trust letter dated 12/07/10.

Overhanging Hedge at Kenilworth Court, 3 Western Road –

MH reported that the Council had sent a confirmation letter to Kenilworth Court that this problem has to be dealt with before the end

of the year and the managing agent will comply with this.

Parking in Ravine Road

– MH reported that the Mazda car showroom on the corner of Haven and Ravine Roads are allowed to have delivery of cars from a transporter, but that showroom cars are not allowed to park there as they currently do. The Council have agreed to ask the Traffic Wardens to visit this area regularly to see what the showroom actually does. So she advises us to ‘watch this space’.

3. NEW HOUSING DEVELOPMENT

In the absence of Keith Alcroft, JS reported that no letters of objection had sent on behalf of the Association since the last meeting. Roland Cunnell expressed the view that he thought the Assn might be more pro-active in relation to planning applications. RC is particularly concerned about

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme)

– Application refused by Planning Committee on 10/12/09 is subject of a ‘Written Representations’ appeal (APP/Q1255/A/10/2120940). The ‘Start date’ for this appeal was 27/01/10 but the site visit has yet to be arranged.

RC is also concerned about the LPAs apparent lack of action at

17 Over Links Drive (Demolish existing and erect 2 detached houses)

.

Chairman’s note: There is a letter from Greener Homes Ltd dated 06/08/10 posted on the BoP Planning Application website.

8 Buccleuch Road – CD reported that she had had a meeting, at his request, with a developer who wants to build a chalet bungalow on the land at this site, and asked for the support of the Ward Councillors.

SA said that he knows the site well and thinks that applications have been rejected in the past as the site is slightly less than the minimum size, although things have now changed. The site also contains many trees that have Preservation Orders on them and SA feels it would be impossible to

build on the site without felling trees. MH reported that this road was visited on the last Ward Walk. The land in question does not only have a TPO on it, but there is in fact a Woodland Preservation Order. She will alert the Planning Department to keep an eye on this plot as it is so easy to fell the trees and pay the fine.

NS said that he would be very worried about creating a precedent on this controversial site by supporting an application. JS was of the view that the Assn. should just ‘sit on the fence’. However, SA proposed that theAssn. should take the stance that this is a site not to be developed. JS asked for a show of hands that the Assn. would oppose any development plans for 8 Buccleuch Road. This was agreed.

Other current planning issues

Land at 5 Brackenhill (Sever land and erect a three bed detached single storey dwelling, with attached single garage at lower level)– Application refused on 22/07/10.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10 is now the subject of an appeal Hearing (APP/Q1255/A/10/2128771) at 10.00an on 28/09/10.

The Cottage, Kingsgate, 7 The Avenue (a) Demolish existing and erect a block of 5 apartments and associated garages) – Application was refused by Planning Committee on 25/03/10 but subject to ‘Written representations’ appeal (APP/Q1255/A/10/2126736) Final date for statements & representations was 02/06/10.

(b) Erect a detached house on land adjacent to The Cottage and erect detached garage to The Cottage. – Application registered on 01/06/10.

11 Westminster Road (Demolition of the existing building and construction of three detached houses with associated parking and access. (revised scheme – Application refused on 17/05/10 is now the subject of a appeal Hearing (APP/Q1255/A/10/2129589) at 10.00 on 12/10/10

24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. Site visit fixed for 10.00 on 17/08/10.

2 Crawshaw Road (Demolish existing dwelling and erect x 2 detached dwellings with on site parking. (Revised Scheme) – Application registered 25/05/10. Amended plans lodged on 14/07/10.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is subject of a ‘Written Representations’ appeal (APP/Q1255/A/10/2120940) The date for final comments was 31/03/10.

6 Durrant Road (a) Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) -Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). Site inspection which was scheduled to take place at 11.00 on 17 August 2010 has been cancelled due to a request for postponement.

(b) Demolish existing dwelling and erect 2 No semi-detached dwellings with attached garages (Revised Scheme) – Application refused by Planning Committee on 08/07/10.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F &(b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine.

Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application granted on.26/07/10.

8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property. This property is up for sale at is ‘offers’ in excess of £2m.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) –

Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

6. ACCOUNTS TO DATE

–

Chairman’s Note:

I meant to report at the meeting that the total funds as at 31 July amounted to £36,221.47.

7. ANY OTHER BUSINESS

Parkstone Children’s Centre & Alexandra Park Lodge – JS said that he thought it unreasonablethat this application was listed for determination at next Thursday’s Planning Committee meeting. The yellow site notice is dated 09/08/10 with comments to be lodged by 28/08/10. MH will investigate.

Chairman’s note:

I am now informed that the planning application will be withdrawn from the Planning Committee on 19 August 2010 and is likely to be rescheduled for the meeting on 9 September 2010.

Brian Cox – JS reported that Brian Cox’ death notice appears in today’s Daily Echo. Brian was the former Chairman of the Canford Cliffs Land Society. His Funeral Service is to be held at All Saints’ Church, Branksome Park, Poole on Monday 23rd August at 2pm.

BPCCRA Autumn 2010 magazine – JS asked for material for the magazine by the end of this month.

Policy for financially supporting neighbour objections to Planning Applications NS reminded JS that this matter has yet to resolved. It was agreed that this would be discussed at the Assn’s next meeting.

Information messages from Dorset Police, distributed by Neighbourhood Watch – JS said that he had recently received two messages which he thought would be of interest to members and would

include these in the Minutes.

1. Dorset Police have received a large numbers of calls from members of the public across the County advising them of suspicious telephone calls they have received. The callers have been asking occupants questions about their home security and what type of property they live in. A

large number of them have also been asked for their age and on some occasions they have been asked for bank details and offered alarm systems for sale. The callers appear to be targeting older residents. Please do not give out personal details to

callers over the phone. Do not accept offers of alarm fitting over the phone. If you wish to purchase an alarm, wherever possible seek personal recommendations. Some companies operate high pressure selling tactics so do not be bullied into allowing them to visit you at home.

If you would like security advice please contact your local Safer Neighbourhood team.

2. Dorset Police would like to advice you of a scam two Dorset residents have reported to Trading Standards. Letters or calls are received from persons claiming to be calling on behalf of SKY offering satellite system insurance. Residents are asked for banking details and direct debits amounts are then taken monthly from their accounts. The telephone number provided by the caller and the insurance policies do not exist. If you receive a call please check the callers’ identity by asking for verification of the company for whom they work before agreeing to anything over the phone.

Do not give out personal banking details over the phone; if they are legitimate they should already have your details on record.

Please pass this information on to friends and neighbours. Thank you

The meeting closed at 8.30pm.

Date of next Meeting : Wednesday 8 September 2010 in the Main Hall at Branksome St

Aldhelm’s Parish Centre (Entrance via Lindsay Road)

Branksome Park Minutes July 21st 2010

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 21st JULY 2010 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM”S PARISH CENTRE

PRESENT:

  • Terry Stewart President
  • John Sprackling Chairman
  • Wayne Hancock Vice-Chairman
  • Carol Parkin Secretary/Minutes Secretary
  • Stan Alfert Data Protection Officer
  • Keith Alcroft Planning Officer
  • Cllr Mrs May Haines ditto
  • Cllr Neil Sorton ditto
  • Ken Sanson Chairman, Sandbanks Assn

Approx 10 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed MH & NS and all those present.

Apologies: Apologies Parajumpers Jacka Herr received from Bob & Phyllis Young, William Mutlow

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 09 JUNE 2010

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

1.   Quayside (former Dolphin Quays) development – No new developments

2.   Poole Pottery factory buildings in Sopers Lane (Development of land at York Road to create a 116 bed care home with an associated Day Centre) – Appeal withdrawn on 16/06/10.

3.   Former Poole Pottery & Swan Inn site – No new developments

4.   Quay Thistle Hotel site   – ditto

5.   Old Orchard House. 39-61 High Street – ditto

Planning Enforcement, TPOs/Tree replacements parajumperjackorse – update:

JS reported…

17 Over Links Drive (Application to demolish existing and erect 2 detached houses granted on 31/01/08) – It has been reported that there has been some activity on this site over the last day or two. An earth moving unit is on site and some ground work undertaken. JS has contacted the Planning Enforcement Officer as there are a number of conditions which should have been complied with before this development commenced.

19 Mornish Road (Tree replacement) – This is still under discussion and actions are underway

138 Canford Cliffs Road NS reported that he had seen a report in the Bournemouth Echo of a successful proceedings brought by the Council against the developers, Poole Property Ltd, about their unauthorised felling of a protected tree at 138 Canford Cliffs Road. The Court fined Poole Property Company £11,000 (the maximum fine for the felling of a single tree is £20,000) Even though NS thinks this is a paltry sum in comparison to the value of the site, he thinks it is substantial enough to send the correct message that Poole Council intend to act in these circumstances.

55 Canford Cliffs Road (Removal of the gates, railings, fence and hedge, and the erection of a low stone wall with planting behind) – A Breach of Condition Notice against Barrington Homes required work to be completed by 29/06/10.

Bella Rosa, 37 Haven Road (Erection of blue oblique glass screens positioned around the timber decking area located at the front of the property) – The smoked glass screens have been removed..

15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway)– No new developments

2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – A new hedgerow will be planted once the work at 4-6 Compton Avenue has been completed.

Community Working Group (CWG), Progress re Sir Michael Pitt”s recommendations & IDeA Report: JS reported that the date of the next CWG meeting had been changed to 28/07/10 and if any member had an issue to raise would he/she liaise with Roy Pointer.

Poole Beaches and Coastal Defences: No new developments

Council Tax 2010/11 & Council”s Budget Monitoring report: In the absence of William Mutlow, JS reported that, as part of the £1bn saving announced by the Coalition Government last month, Poole had suffered in-year grant cuts of £2.9m pa. As a result, the Council have introduced a number of austerity measures to make sure it under-spends this year – it will need that leeway because it is unlikely that it will feel the full effect of the permanent cuts with only 6 or 7 months of the year remaining.

At the Southern Poole Chairmens” Liaison Group meeting on 28/06/10, John McBride, Poole”s Chief Executive, told those present that the Leader of the Council, Cllr Brian Leverett, is proposing a meeting with Residents” Associations in September 2010 to discuss next year”s Budget.

TS pointed out that ANY questions can be raised by Residents’ Associations, as long as the question is registered beforehand.

All expenditure over £500 is due be posted on the BoP website but, as JMcB said, this will have to be fine-tuned as individual Adult Social Care costs, for instance, are likely to be covered by the Data Protection Act. J McB also spoke of the idea of “Armchair auditors”- residents with access to the Internet monitoring the Council”s expenditure.. JMcB feels that this will act as a powerful deterrent to wasteful expenditure.

TS said that he is very impressed that JMcB has taken on board the current government’s ‘Big Society’ belief in moving as much power as possible down to local level, thus giving Residents’ Associations the opportunity to make constructive suggestions

Poole Partnership: JS reported that, last Tuesday he had attended a Poole Partnership Local Development Framework meeting in his capacity as Poole Partnership Steering Group representative for Residents” & Tenants” Assns and Community Groups. At this meeting, Nicolas Perrins, Senior Planning Officer, Planning and Regeneration Services gave a presentation by entitled “New direction of travel of Government policy for Planning and implications for Poole”. JS said that he would include the text of the Powerpoint presentation in the Minutes…

Direction of change

Decentralisation and Localism Bill – handing power back to local government and communities (Big Society):

1.   Slim downed National Planning Guidance focus on sustainable development (No definition of Sustainable Development);

2.   Scrapping of Regional Spacial Strategies (RSS);

3.   Planning and Housing decisions to rest locally;

4.   Compulsory consultation on development plans and planning applications;

5.   Recent revision to PPS3 (Planning Policy Statement 3) – re-classification of garden land as Green field – to stop “garden grabbing” (Core Strategy seeks to do this);

6.   New designation to protect green space above that of Public Open Space;

7.   Permissive approach to planning applications once National Framework in place;

8.   Third Party right of appeal;

9.   Abolition of Government Offices and introduction of Local Enterprise Partnership (Economic Development Role) – joint working across sub-regions;

10.   However, LDF (Local Development Framework) work is set to continue within new framework

“…The revocation of RSS is not a signal for local Authorities to stop making plans for their area. Local Planning Authorities should continue to develop LDF Core Strategies and other DPDs reflecting peoples aspirations on important issues such as climate change, housing and economic development” (CLG, 6th July 2010)

Issues

  • Major legislative reform to planning system to follow – will take time!
  • Local authorities to ensure housing, commercial and social needs are met but how will this be managed?
  • What will be put in place to ensure proper strategic planning to ensure cross-boundary co-ordination?
  • How will regionally significant infrastructure be co-ordinated?
  • What of s106/CIL (Community Infrastructure Levy) and development mitigation?
  • How will authority manage greater public involvement?

Chairman”s note: Wayne Hancock kindly attended the first meeting of the newly formed Poole Partnership Vision Group (which replaces the Poole Partnership Steering Group) in my place and his report is set out below.

Report on the Poole Partnership Vision Group meeting 22 Jul 2010 Civic Centre, Poole

Although Richard Dimbleby had expressed his desire to stand down as chairman, he agreed to chair the meeting and it was hoped that a volunteer would come forward to take his place.

Adrian Dawson was elected Vice Chairman for the meeting and will consider whether to accept the role more permanently.

With the pressure on services due to cuts in government funding, the strategy document 2010 to 2026 will have to be changed and some items removed. Great emphasis was made of working together and sharing resources wherever possible. However, this should not to be at the expense of retaining a ‘Poole’ identity.

This partnership is to run from 2010 to 2026 and it is not yet known what will be the requirements in, say, five years time owing to the recent change in government. At the moment, new policies are appearing quite quickly, i.e. David Cameron’s ‘Big Society,’ where it is envisaged that local authorities and local groups will have their say and even be empowered to run local services which were previously run by the government. It is a turbulent time.

The big three issues are :

1. Deficit reduction

2. Decentralisation

3. Localism – localism – localism

A large number of ‘Target’ driven services are being decentralised and power is being handed down to local communities, i.e. PCTs. The government is removing the barriers and burdens currently standing in the way of local communities carrying out tasks. There is no ‘blueprint’- what works for one area may not work for the one next door. Issues that concern people will not just ‘go away’, but they will now have the means to do something about them. There are NO RULES – what you want you will try to get. It appears to be a ‘power to the people’ move. How will it really work? No-one knows at this stage.

Councils are expecting to supply a smaller number of services and it will be up to the local community to provide those no longer provided, i.e. libraries run by volunteers. Obviously this will have an impact on jobs – are people are saying ‘will I lose my job to a volunteer?’.

Social Enterprise is a new way of arranging to provide a service. For example, a church may set up and run a prison. However, Social Enterprise should not be at the cost of local people losing their jobs to organisations farming out the work to other areas. Concern was expressed at companies like BUPA and Virgin obtaining contracts at the expense of local businesses.

Government policy will drastically change the way things are done and poses the question who is responsible for what? Where will the power go?

Concern was expressed as to whether volunteers could be found to carry out the tasks required and, if so, would they have the knowledge and where-with-all to be able to carry them out satisfactorily? Also,

what happens if the services which are supposed to be provided are not, or are poorly managed?

It was the feeling of the meeting that the role of the vision group (PPVG) would be to set out the ideals; it would then be the responsibility of the management group (PPMG) to make things happen.

It was also felt that the role of the partnership program was to provide a forum for local communities. However, that requires all local community groups to be contacted and made aware of the partnership and how the partnership can assist them with their goals. A question was raised – how does the partnership report back to the local groups, communities and residents?

Finally, three papers were made available :-

1. HM Treasury – The Spending Review – June 2010

2. HM Government – The Coalition: our programme for government

3. Conservatives – Control Shift – Returning power to local people – Responsibility Agenda, Policy Green Paper No 9

Item 2.5 of the HM Treasury document lists 9 criteria for the allocation of resources.

End of Report

Canford Cliffs Village & proposal to plant trees in Haven Road : MH reported that she had attended last Wednesday”s Canford Cliffs & Penn Hill Area committee meeting where it was said that before any decisions, fund-raising etc. it is necessary to determine exactly where services and utilities are, as there is no definitive map of these. In order to do this, an exploratory trench would need to be dug at a cost of approximately £700.

Roy Pointer mentioned that it should be known by law exactly where the utilities are.

MH said that discussions she had had with the traders on Haven Road had come ‘full circle’ as they deem the loss of car parking space is not desirable, and they suggest that trees should be planted in tubs.

KA pointed out that the plan calls for only one parking place to be lost.

SA reported that he had detected opposition to this scheme, at the Area Committee meeting, from people other than the traders on Haven Road.

When asked what kind of trees were intended, KA answered that it wasn’t known yet, that he had been told by Mr. Osborne at the Council that this would be decided when the scheme was definite.

There was some discussion as to whether in the present climate was it correct to be spending money on something not essential. Mike Parkin, a regular user of Haven Road, suggested that in the making of car parking in Haven Road more difficult, there was a negative safety aspect to be considered.

JS suggested that we had a show of hands as to whether to proceed with this scheme or not.

Put the scheme on the “back burner”        5

Proceed with the scheme                        4

Therefore JS asked MH to report back to officers that the Association would not be able to fund this scheme.

Public Rights of Way:

Westminster Road end of Dalkeith Road – Officers are meeting with local residents on 26/07/10

Buccleuch Road to Lakeside Road – No new developments.

Bessborough Road – The Canford Cliffs Land Society have arranged the vegetation beside the footpath from Bessborough Road to Haven Road (next to the Electricity sub-station) to be cut back. MH said that, although the Land Society was organising this, the work is actually being done through the Community Pay Back Scheme and therefore the labour costs are nil.

Footpath 82 Spur – At special meeting of Canford Cliffs and Penn Hill Area Committee held on 19/07/10, Members granted the Definitive Modification Order to add this footpath to the Definitive Map.

Almost certainly, the Sandbanks Boatyard & Marina Co Ltd will appeal

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden) MH reported that the Canford Cliffs Play Area is scheduled for 2001/2012. However, TS reported that Cllr Peter Adams had told him that this will not now be progressed. MH will double check to clarify this situation.

CD was not present to report on the current state of the sunken garden. However, JS said that Simon Legg was keen to set up a meeting.

Use of Assn”s Capital Reserve – No new developments.

Public Liability Insurance (PLI) – JS is pursuing.

Poole Council”s Business Transformation Programme – The Council”s Business Transformation Programme and Efficiency Review Programme are to be merged. A fully updated report is to be presented at the Council Efficiency and Effectiveness Overview and Scrutiny Committee meeting on 23/09/10.

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne –

Jim Wilson believes that the withholding of funds from both the medical & dental practices may have possible serious implications on the ability of those two individual practices being able to continuing carrying on over the medium to long term, even in their present state. This, of course, is going to be subject to whatever occurs when the present governments plans for change come to fruition and whether either of those practices have been able to retain the patients that exist.

JS proposed that a meeting with the non-executive members of the board should be put under way.

Chairman”s Note: Subsequent to the um Ihre Identitat und Ihr Recht auf die Gelder meeting, it has been agreed the the Association should take no further action at the present time and await the further communication next month from Anne Swan, Interim Chief Executive of NHS Bournemouth and Poole, as promised in Angela Schofield, Chairman, Bournemouth and Poole Teaching Primary Care Trust letter dated 12/07/10.

Overhanging Hedge at Kenilworth Court, 3 Western Road. MH reported that after considerable discussions with the residents of of the block he Mr. Hertz(?) the representative of the Managing Agent at Kenilworth Court, managed to secure agreement from the majority to have the hedge removed in the next few weeks with replanting to take place 6 months later. One of the residents however, contacted the council and asked if it would be possible instead to keep the hedge in-situ until the replanting takes place. This was deemed to be a reasonable request and this is where MH left it for now – that the replanting MUST be carried out before Christmas.

MH will put it on record that this is the case, so that if it is not done, the council themselves can take action.

3. NEW HOUSING DEVELOPMENT

Keith Alcroft reported

Former Cafe building, Compton Acres (Change of use of former cafe building A3 to playschool D1) – Temporary permission granted for two years from 28/06/10.

Chairman”s note: £41,258 capital funding from the “Early Years Quality & Access Capital Grant (2008-2011) is to be allocated to the Wise Owl Pre-school at Compton Acres following termination of the rental agreement for their current premises but applications must show the applicant’s sustainability and commitment to delivering a service for at least three years and this will be reflected in the funding agreement with the Local Authority.

6A Dalkeith Road (Demolish existing property and build new contemporary dwelling) – Application registered on 10/05/10 and letter of objection lodged on behalf of Assn on 25/05/10. Application withdrawn on 05/07/10.

Other current planning issues

Land at 5 Brackenhill (Sever land and erect a three bed detached single storey dwelling, with attached single garage at lower level) – Application registered 01/06/10. Local concerns.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10 is now the subject of an appeal Hearing (APP/Q1255/A/10/2128771) The final date for statements & representations was 01/07/10

11 Leicester Road (a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) (APP/Q1255/A/09/2118175) & (b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) (APP/Q1255/E/09/2118176) – Appeals dismissed by Planning Inspector on 17/06/10.

The Cottage, Kingsgate, 7 The Avenue

(a) Demolish existing and erect a block of 5 apartments and associated garages) – Application was refused by Planning Committee on 25/03/10 but subject to “Written representations” appeal (APP/Q1255/A/10/2126736) Final date for statements & representations was 02/06/10.

(b) Erect a detached house on land adjacent to The Cottage and erect detached garage to The Cottage.

– Application registered on 01/06/10.

5 Highmoor Road (Demolish existing building and erect 1 block of 9 apartments with basement parking, bin & cycle stores) – Application granted, subject to Unilateral Undertaking at Planning Committee meeting on 08/07/10.

2 Tower Road (Demolish existing dwelling and erect 3no. detached houses with integral garages) – Application refused on 05/05/10.

11 Westminster Road (Demolition of the existing building and construction of three detached houses with associated parking and access. (revised scheme – Application refused on 17/05/10 is now the subject of a appeal Hearing (APP/Q1255/A/10/2129589) statements & representations is 20/07/10

24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. The date for final comments was 06/05/10.

2 Crawshaw Road (Demolish existing dwelling and erect x 2 detached dwellings with on site parking. (Revised Scheme) – Application registered 25/05/10. Amended plans lodged on 14/07/10.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is subject of a “Written Representations” appeal (APP/Q1255/A/10/2120940) The date for final comments was 31/03/10.

6 Durrant Road

(a) Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The date for final comments was 31/03/10.

(b) Demolish existing dwelling and erect 2 No semi-detached dwellings with attached garages (Revised Scheme)– Application refused by Planning Committee on 08/07/10.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend

basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Amended plans lodged on 13/05/10..

8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property. This property is up for sale at is “offers” in excess of £2m.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council”s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4.     REPORT RE SOUTHERN POOLE CHAIRMENS” LIAISON GROUP MEETING (28/06/10

Chairman”s Note: I omitted to cover this item in my efforts to conclude the business of the meeting quickly. The Guest Speaker was Poole”s Chief Executive, John McBride, and much of what JMcB had to say and other topics discussed have been reported elsewhere in the Minutes.

5.      REPORT RE CANFORD CLIFFS & PENN HILL AREA COMMITTEE MEETING (14/07/10)

Chairman”s Note: Again, I omitted to cover this item in my efforts to conclude the business of the meeting quickly.

The subject of the new cycle lanes in Penn Hill Ave was discussed at length, particularly as there is no room for cycle lanes at Woodside/Kingsbridge Roads end of Penn Hill Ave. Cllr Parker proposed a review of the scheme after it”s been operation for a while.

The mini-roundabout at the junction of Kingsbridge/Highbridge Road was also the subject of some concern, as pantechnicons using this route, which the Council, in its infinite wisdom, has designated as a Prime Transport Corridor between Poole & Bournemouth find it difficult to negotiate this roundabout.

One pantechnicon recently driving over the roundabout has caused the surface to break up.

One Penn Hill Ave resident, present at the meeting, suggested a one-way system using Balmoral Road, Sandecotes Road and Kingsbridge Road.

6.         ACCOUNTS TO DATE

JS reported that the total funds as at 30th June amounted to £36,023

7.          ANY OTHER BUSINESS

Alexandra Park Lodge – The Council are planning to demolish this property and replace it with a single storey Childrens” Centre at a cost of £280,000. It is intended to submit an application with the intention of it being considered by Planning Committee on 19th August in order for the works to be completed in sufficient time for service delivery from March 2011.

The Children’s Centre will serve families living in the Parkstone, Penn Hill, and Canford Cliffs area.

There is to be two consultation events, both to be held at Alexandra Bowls Club at 10.00am 29th July and 6pm on 11th August. Flyers and information for local residents and parents will be delivered by the end of this week. There is a feeling that it is not just residents who back onto the park who need to be consulted but other groups that use the park on a daily basis. It is also felt that two short notice meetings at the Bowls Club notified by a flyer to residents at the end of this week does not constitute a proper consultation. It is suggested that this on a par with the letter the Council sent regarding the Playbuilder scheme which, again, was only posted to residents who actually backed onto

Bournemouth and Poole’s Building Schools for the Future (BSF) programme -TS said that there was some confusion over the BSF programme i.e.is Ashdown College still to be funded? MH reported that this case still has to be put forward, and the outcome is still uncertain.

Parkstone, Penn Hill & Canford Cliffs Safer Neighbourhood Team meeting & Canford Cliffs Christmas lights – MH reported two dates for the future.

The Safer Neighbourhood Team will meet on Wednesday July 28th 7.00pm at the Conference Room, Civic Centre, Poole and looking ahead, the Canford Cliffs Christmas lights will be switched on on Haven Road on November 12th.

Parking in Ravine Road – Mike Parkin asked if MH had had her chat with the Mazda Car showroom on Haven Road re their use of the car parking spaces on Ravine Road. MH said that this still has to be done.

24 Ravine Road – Mike Parkin gave an up-to-date report on the planning application, currently, under Appeal for 24 Ravine Road. A site visit by the Inspectorate scheduled for July 28 has now been postponed. The house on this site has now been demolished.

Roland Cunnell said that he had “phoned the Planning Inspectorate to enquire about the site visit by the Inspector to land adjacent to 1 Over Links Drive and had been told that tis had not yet been arranged..

The meeting closed at 8.10pm and was concluded with a “glass” and “nibbles.

Date of next Meeting: Wednesday 11th August 2010 in the Main Hall at Branksome St Aldhelm”s Parish Centre (Entrance via Lindsay Road)

Branksome Park Minutes 9th June 2010

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MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

HELD ON WEDNESDAY 09th JUNE 2010 AT 7.30PM

IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE
PRESENT:

  • Terry Stewart President John Sprackling Chairman
  • Wayne Hancock Vice-Chairman
  • Keith Alcroft Planning Officer
  • Bob Young Magazine Advertising
  • Carol Parkin Minutes Secretary
  • Cllr Mrs Carole Deas
  • Cllr Mrs May Haines
  • Cllr Neil Sorton
  • Ken Sanson Chairman, Sandbanks Assn
  • Approx 10 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed CD, MH, NS & KS and all those present.

Apologies: Apologies received from Stan Alfert, Roy Pointer & Chris Stracey

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 14 April 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…
1.    Quayside (former Dolphin Quays) development – No new developments

2.    Poole Pottery factory buildings in Sopers Lane (Development of land at York Road to create a 116 bed care home with an associated Day Centre) – Application refused on 29/03/10 now subject to a three day Planning Inquiry (APP/Q1255/A/10/2126019) commencing on 05/10/10.

3.    Former Poole Pottery & Swan Inn site – No new developments

4.    Quay Thistle Hotel site – ditto

5.    Old Orchard House.

39-61 High Street – ditto

Planning Enforcement, TPOs/Tree replacements – update:
JS reported…
Bella Rosa, 37 Haven Road (Erection of blue oblique glass screens positioned around the timber decking area located at the front of the property) – The smoked glass screens have now been replaced by clear glass.

55 Canford Cliffs Road (Removal of the gates, railings, fence and hedge, and the erection of a low stone wall with planting behind) – A Breach of Condition Notice against Barrington Homes requires work to be completed by 29/06/10.

19 Mornish Road (Tree replacement) – A tree replacement notice was served and the Local Planning Authority (LPA) have looked into taking legal action for failing to comply with it. However, it turns out that it is not a criminal offence to fail to comply with a Tree Replacement Notice but a civil matter. There is, at the moment, financial resource issues across the public sector and the unit does not have the resource to pursue this civil matter.
JS reminded members that, at the beginning of the Budget round last September, he wrote to the Leader of the Council, Cllr Dr Brian Leverett, stating that the Assn and other Residents’ Assns regarded it as an unacceptable step to reduce the number of officers performing non-statutory duties such as Tree
Protection, Planning Enforcement and Economic Development. As a result, the budget for the Planning & Regeneration Service Unit was treated as a special case.
It was, unanimously, agreed the Assn should write to the Head of Planning & Regeneration, again, saying that it was the residents’ wish to see the Council actively pursue the tree replacement at 19 Mornish Road to protect Poole’s environment.

15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway)– No new developments

2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – A new hedgerow will be planted once all the work at 4-6 Compton Avenue has been completed.

Compton Acres – There is a small area of offices occupied by a company not associated with the gardens, However, due to the poor wording of planning consent 02/02998/039/F, permission for offices not necessarily ancillary to Compton Acres has been granted. This wording affectively undermines any enforcement action but as the offices let out are only a couple of rooms and, even if the permission was properly worded, it may well not of been expedient for the LPA to take action over such a small change of use.

Community Working Group (CWG), Progress re Sir Michael Pitt’s recommendations & IDeA Report: JS reported that Roy Pointer had attended the Community Working Group meeting on 05/05/10 and said that the Minutes of the meeting would be circulated with the Minutes of tonight’s meeting.
TS has asked for a copy of the draft Community Engagement Forum mentioned in the CWG minutes but has not yet received this. JS said that he would follow this up.
The next Community Working Group meeting is fixed for 21/07/10, 2-4:30pm in the Study, Upton House

Poole Beaches and Coastal Defences: No new developments

Council Tax 2010/11 & Council’s Budget Monitoring report: In the absence of William Mutlow, JS reported on the Council Budget Monitoring Report (01/04/09 – 31/03/10) presented    WM at last night’s Cabinet meeting, which shows a provisional surplus of £3,433m which will be allocated to 2010/11 unearmarked reserves. NS confirmed that this was largely as a result of ‘one offs’ such as the Planning Reward Grant and cannot be relied on for next year. Another windfall was a refund from HMRC of non-domestic rates on Council property.

Poole Partnership: JS reported that, this afternoon, he had attended the Stronger Communities Partnership Meeting. Topics under discussion included…
•    New coalition government ‘Big Society’ policy and implications for the stronger communities agenda
•    The Stronger Communities section of Poole’s Sustainable Community Strategy 2010 – 2026
•    Draft Community Cohesion Strategy
TS pointed out that Eric Pickles, the Secretary of State for Communities and Local Government, has issued a letter saying that future housing decisions should be devolved down to the relevant council, and he assumes that in future Poole Council will have control of major development sites, and asked JS if there was any comment on that at the meeting. JS replied that there had not been.
CD said that the Conservatives’ Green Paper on Planning was being issued as a White Paper and JS hoped that some of the proposals contained in this would, eventually, be implemented.
Martin Heath commented that it was important that Poole Council had robust policies, such as H4, in its Core Strategy and JS said that public consultation on the subject of ‘saved’ policies was due to take place soon. JS said he would let MH know when the consultation begins. He is already in touch with the appropriate officer about other ‘saved’ policies, namely, BE23 & H10.

Chairman’s note: It is anticipated that public consultation on the Issues & Options/Preferred Approach for proposed Development Management policies will commence on the 2nd August and close on the 1st October.

Canford Cliffs Village & proposal to plant trees in Haven Road: MH reported on progress regarding planting trees on Haven Road, in Canford Cliffs. MH handed out some plans for the planting. These showed four new trees. The two reasons for this are a) that they serve as a traffic calming measure and b) to make the shopping parade a more attractive area.    The arboriculturist says that there would have to be the loss of two car parking spaces in order to make room for the planting of the trees. At a Traders’ meeting yesterday, MH spoke about the scheme but, unfortunately, there is rather a lot of opposition to this from the traders.    May pointed out that the Council have no funding available to pay for this scheme and she will check the actual cost per tree at the meeting next week. Canford Cliffs Land Society will also not be contributing to this scheme.
MH asked the plan could be circulated with the minutes so that residents could feedback their comments and suggestions, before she has the next meeting next Thursday.
There was a lot of discussion from the floor about the proposed scheme – proximity of the bus stop, double parking, parking on double yellow lines etc.
JS wound up this discussion by thanking MH and Keith Alcroft for all the work they have done on

Public Rights of Way:

Westminster Road end of Dalkeith Road – No new developments.

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden) MH reported that she is still pursuing the Canford Cliffs Play Area. CD gave an update on the Pinecliff sunken garden. This is still going ahead, albeit slowly, and the Council seem to be very pleased that there is local interest in this. CD hopes to hear more this week.

Use of Assn’s Capital Reserve – No new developments but the Notice Board at the Canford Cliffs Library is being well used and is much appreciated by the library staff.

Public Liability Insurance (PLI) – JS is pursuing.

Poole Council’s Business Transformation Programme – No new developments.

BPCCRA Spring 2010 Magazine: JS said that he would like to thank John Gunton for the distribution of the Magazine. Approaches have already been received for advertisements in our Autumn 2010 edition.

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne – Chairman’s note: I omitted to refer to this at our meeting. Members will recall that Jim Wilson raised this at the Assn’s AGM. JW wrote to me on 30/05/10… “…Westbourne Medical partners are meeting with the CEO of the PCT on Tuesday and it is possible that may wish to come back to me. In the meantime, perhaps the (BPCCRA) can give some thought as to who amongst its membership would like to associate themselves by representing the Association on a small oversight committee of say a maximum of one or two persons.”

3. NEW HOUSING DEVELOPMENT

Keith Alcroft reported

6A Dalkeith Road (Demolish existing property and build new contemporary dwelling) – Application registered on 10/05/10 and letter of objection lodged on behalf of Assn on 25/05/10.

Land at 5 Brackenhill (Sever land and erect a three bed detached single storey dwelling, with attached single garage at lower level) – Application registered 01/06/10. KA will look at this one.

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10 is now the subject of an appeal Hearing (APP/Q1255/A/10/2128771) The final date for statements & representations is 01/07/10

Other current planning issues

Former Cafe building, Compton Acres (Change of use of former cafe building A3 to playschool D1) – Application registered on 06/04/10. Likely to be approved subject to a condition which would limit the use of the gate to outside of the playschool operation hours. The owners of Compton Acres still wish to use the gate for occasional service access which prevents its permanent closure. Any condition imposed would also restrict further accesses being created through the East (Canford Cliffs Road) & North (private road) boundaries as the above condition would not restrict this

11 Leicester Road (a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) (APP/Q1255/A/09/2118175) & (b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) (APP/Q1255/E/09/2118176) – Awaiting Planning Inspector’s Decision letter.

The Cottage, Kingsgate, 7 The Avenue
(a) Demolish existing and erect a block of 5 apartments and associated garages) – Application was refused by Planning Committee on 25/03/10 but subject to ‘Written representations’ appeal (APP/Q1255/A/10/2126736) Final date for statements & representations was 02/06/10.
(b) Erect a detached house on land adjacent to The Cottage and erect detached garage to The Cottage.
– Application registered on 01/06/10.

5 Highmoor Road (Demolish existing building and erect 1 block of 9 apartments with basement parking, bin & cycle stores) – Application was due be determined at Planning Committee meeting on 15/04/10 but this was deferred.

2 Tower Road (Demolish existing dwelling and erect 3no. detached houses with integral garages) – Application refused on 05/05/10.

11 Westminster Road (Demolition of the existing building and construction of three detached houses with associated parking and access. (revised scheme – Application refused on 17/05/10 is now the subject of a appeal Hearing (APP/Q1255/A/10/2129589) The final date for statements & representations is 20/07/10

7 Lakeside Road (Erect a three storey block of six x two bed flats and one three bed duplex with basement parking. (Revised scheme) – Application refused on 19/05/10.

24 Ravine Road
(a) (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. The final date for Statements & representations was 29/03/10.
(b) (Erection of replacement dwelling (revised application) – Application granted by Planning Committee at meeting on 03/06/10.
Other current planning issues

2 Crawshaw Road
(a) Demolish existing dwelling and erect two 3-bed detached houses with associated parking)
– Application withdrawn on 13/04/10.
(b) Demolish existing dwelling and erect x 2 detached dwellings with on site parking. (Revised Scheme) – Application registered 25/05/10. Local concerns.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is subject of a ‘Written Representations’ appeal (APP/Q1255/A/10/2120940) The final date for statements & representations was 10/03/10.

6 Durrant Road Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The final date for Statements & representations was 10/03/10.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Amended plans lodged on 13/05/10..

8 Shore Road – BPCCRA will continue to monitor possible tree work application.    An entrance has been created on the Haven Road side of this property. This property is up for sale at is ‘offers’ in excess of £2m.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

4.    ACCOUNTS TO DATE – JS reported that the total funds as at 31st May amounted to £35,726.

5.    ANY OTHER BUSINESS

Vice- Chairman – JS reported that, following his plea for a Vice-Chairman at the Assn’s AGM, Wayne Hancock had volunteered to take on this role. JS thanked WH for agreeing to be Vice- Chairman and his appointment was, unanimously, approved with a show of hands.

Overhanging Hedge at Kenilworth Court, 3 Western Road – MH reported that the hedge encroaches onto the pavement, which is not wide to start with, leaving no room for two people to pass easily. She has arranged a meeting between herself, a Highways Enforcement Officer and a representative of Kennilworth Court. Where the hedge has already been cut back it looks rather unsightly, as Leylandii does not regenerate. Mike Parkin pointed out that these dead parts are quite dangerous as they are at eye level. JS expressed the hope that the Management Committee of Kenilworth Court might be willing to replace the existing hedge with another hedge.

Date of next meeting – This would normally be held on Wednesday 14th July 2010 but this clashes with next Canford Cliffs & Penn Hill Area Committee meeting. It was agreed to change the date of the Assn’s meeting to 21/07/10. This meeting will be concluded by ‘Wine & nibbles’ to enable members to meet socially.

Lilliput Medical Centre (LMC) – The Elms Estate Assn (EEA) would welcome members’ support for the Council’s proposal to make a modest extension to the existing yellow lines at the junction of Elms Avenue/Sandbanks Road; also, to impose No Waiting and No Loading [at any time] restrictions.
Details of the proposals have been posted close to the Lilliput Medical Centre and published in the Advertiser [03/06/2010]. Full details can be obtained from Transportation Services [Steve Dean]
Any objections against or support for the proposal must be submitted by 01/07/2010
EEA fully supports the proposal which is designed to [1] avoid congestion at the junction of a very busy main road [2] prevent tail back from the entrance to the LMC car park [3] improve sight lines at the entrance to the car park.
It is anticipated that the proposal, in conjunction with constructive and ongoing discussions between EEA, the LMC landlord and occupiers regarding better layout and management of the car park, and designed to create more tuning space, will encourage more visitors to use the carpark instead of Elms Avenue. It is often the case that parking spaces remain unused because visitors experience problems at the entrance/exit and/or moving around the car park.

branksomepark,com website – The webmaster. Tom Thurston, posted his first ever ‘news’ item on 26/05/10 about the alleged arson attack at 11 Leicester Road the site. JS said that Tom would like other similar news items + photos to post on the website.

The meeting closed at 8.15pm

Date of next Meeting: Wednesday 21st    July 2010 in the Main Hall at Branksome St Aldhelm’s    All Parish Centre (Entrance via Lindsay Road)

Chairman’s Note: Members may be interested in the following letter which I’ve just received.

Legal & Democratic Services
Borough of Poole, Civic Centre, Poole, Dorset BH15 2RU

Operator: (01202) 633633 Fax: (01202) 633706

DX No. 123820 POOLE 7 boroughofpoole.com

Direct Dial: (01202) 633036

Please ask for: Steve Cattle E-mail: s.cattle@poole.gov.uk Your Ref: Our Ref: SC/jab Date: 7 June 2010

Mr J Sprackling 23 Lindsay Road Branksome Park Poole BH13 6AN

Dear Sir/Madam

FOOTPATH NO.82 – DEFINITIVE MAP MODIFICATION ORDER TO BE CONSIDERED BY THE CANFORD CLIFFS AND PENN HILL AREA COMMITTEE ON 19 JULY 2010
I write to advise you that a special Meeting of the Canford Cliffs and Penn Hill Area Committee will be held
on Monday, 19 July 2010 at 10am in the Conference Room, Civic Centre, Poole to consider the making of a
Definitive Map Modification Order in respect of Footpath 82 (Spur) between Sandbanks Marina Yacht Boatyard and No.48 Panorama Road, Poole. The Constitution requires that Area Committees shall have responsibility to deal with various functions relating to public rights of way, including the power to make a Definitive Map Modification Order. This Meeting will be open to the public and an Agenda and Report will be available in due course. –
It is anticipated that a number of people would wish to make representations at the Meeting and, therefore, it has been necessary to devise guidance on who will be able to speak and for how long. Therefore, the following will apply for this Meeting: • Those persons wishing to speak at the Meeting must register with the Assistant Democratic Services Manager, either by telephone (01202 633026) or by e-mall: s.cattle@poole.gov.uk no later than 24 hours before the commencement of the Meeting on 19 July 2010
• Speakers will be decided on a first come basis • Up to a maximum of 4 people can speak for each side and speakers will be given no more than 5 minutes each, (up to a maximum of 20 minutes for each side) • At the end of the debate, speakers who have registered will be allocated a further one minute to sum up.
If you require clarification on any of the information contained in this letter, please do not hesitate to contact me. As mentioned above, the Agenda and associated report will be available on the Council’s Website from Friday, 9 July 2010, or you may obtain a copy direct from me.
Yours sincerely

Steve Cattle

Assistant Democratic Services Manager

T.M. Martin LL.B Solicitor

Head of Legal & Democratic Services

BPCCRA Minutes May 15th 2010

Posted on by

MINUTES OF THE FIFTIETH ANNUAL GENERAL MEETING OF THE BRANKSOME PARK, CANFORD CLIFFS AND DISTRICT RESIDENTS’ ASSOCIATION, HELD AT 10.30am

ON SATURDAY, 15th MAY 2010 IN THE MAIN HALL

AT BRANKSOME ST ALDHELM’S PARISH CENTRE

PRESENT:

  • Mr Terry Stewart President
  • Mr John Sprackling Chairman
  • Mr Paul Fearnley Hon Treasurer
  • Mr Keith Alcroft Planning Officer
  • Mr John Gunton Magazine Editor
  • Mr Stan Alfert Data Protection Officer
  • Mrs. Carol Parkin Secretary
  • Robert Syms MP
  • Cllr Mrs May Haines
  • Cllr Neil Sorton

And approx 50 Members/Wardens of the Association

1. WELCOME

The Chairman thanked everyone for coming along. In particular, he welcomed the guests mentioned above and the Guest Speaker, Warren Lever, Poole Council’s Environment and Design

2. APOLOGIES

Apologies were received from Cllr Mrs Carole Deas (Flight delayed), Michael Bond, Jamie Pride, Richard Dimbleby. Late apologies from Mrs I Ricketts.

3. AGM 2008 MINUTES:  Accuracy & Matters Arising

The Chairman reminded members that the Minutes of the AGM held on 2nd May 2009 had been included in the Autumn 2009 magazine.  The Chairman said that he had not been contacted about their accuracy and asked for a show of hands to approve the Minutes as no queries had arisen.  This was given and the Minutes were approved.

4. CHAIRMAN’S REPORT

The Chairman proposed to limit his report to the up-dating of items included in the Spring 2019 magazine as follows:

Canford Cliffs Village & Canford Cliffs Play Area –

Proposal to plant trees in Haven Road: There has now been some movement on this.  Cllr Mrs May Haines and Keith Alcroft, the Association’s Planning Officer, attended a discussion on the options at the Council Offices.   The Council needs to have further discussions with Transportation Services, as it transpires that there will be a need to remove two or three of the car parking spaces on the North side of Haven Road to accommodate the trees.  The Assn is aware that this idea may not find favour with either the traders on Haven Road or the residents.

Canford Cliffs Play Area: At the last Canford Cliffs and Penn Hill Area Committee, it was agreed that the Planning Obligation Working Group together with Leisure Services reconsider the installation of the CC play area for the current municipal year as funding is already in place.

Quayside (former Dolphin Quays) development, former Poole Pottery & Swan Inn, Old Orchard House, Quay Thistle Hotel & former Poole Pottery factory buildings in Sopers Lane –

Former Poole Pottery Site, Land at junction of Sopers Lane & York Road (Development of land at York Road to create a 116 bed care home with an associated Day Centre) – this application was  refused by the  Planning Committee meeting at their meeting on 25/03/10 and this is now subject to an appeal to be determined at a Planning Inquiry to be held in August or October 2010.  This key brownfield site has been designated for use as a Science Park.

Quay Thistle Hotel – The controversial application to demolish the existing hotel and erect a 149 bed hotel with 10 flats above; 133 flats in four blocks and a terrace of 11 houses was withdrawn, at the invitation of the Local Planning Authority, earlier this month.

Poole Borough Council – Committee Dates – At last Tuesday’s Full Council meeting, the current administration voted to change the start time of all Planning Committee meetings to 2.00pm. The new Vice-Chairman of the Planning Committee is Cllr Mrs Judy Butt.  Cllr Mrs Janet Walton has had to stand down from this Committee as she has been appointed Portfolio Holder for Children & Young Peoples’ Services to replace Cllr Tony Woodcock.

Use of Assn’s Capital Reserve – The Assn has funded the new noticeboard at the Canford Cliffs Library: It has also offered financial assistance for the extension of Canford Cliffs Library and plants at the Sunken Garden at Pinecliff Gardens.  It may offer financial assistance with the plant of trees in Haven Road.

Vice Chairman – the Chairman advised that the Association is still looking for a Vice Chairman and JS thanked the President, Terry Stewart, for covering this role and for his support during the year

5.            TREASURER’S REPORT AND APPOINTMENT OF AUDITOR

The Chairman advised there was nothing further to add to the Income and Expenditure Account included in the Spring 2010 magazine.

6.     APPOINTMENT OF AUDITOR:

Peter Schofield had audited the Accounts and has agreed to continue for a further year.  JS asked for approval by the meeting and this was given by a show of hands.

7.            ELECTION OF CHAIRMAN

Terry Stewart said how everybody must be immensely impressed, as to the thoroughness of John Sprackling as the Chairman of the Association, and even though there was some concern for John’s health in the future, he would like to propose that John continue as the Chairman, and asked for a seconder.  It was seconded by John Gunton and carried unanimously.

JS thanked everyone for their support and said that how much he enjoyed being the Chairman.  He went on to say that John Defty had had to resign from the Treasurer’s position to care for his wife

  1. 8. ELECTION OF EXECUTIVE

JS proposed that the following members be elected as the executive committee for the coming year. A show of hands carried the motion.

President Terry Stewart

Chairman John Sprackling

Vice Chairman Vacant

Treasurer Paul Fearnley

Membership Secretary Michael Bond

Planning Officer Keith Alcroft

Secretary/Minute Secretary Carol Parkin

Data Protection Officer Stan Alfert

Magazine Editor John Gunton

Magazine Advertising Bob Young

Funding for Westbourne Medical Centre and the NHS Dental Practice in Westbourne – Whilst our Guest Speaker setting up for his presentation, the Chairman invited Jim Wilson, a member of the Association, to speak about NHS financial support for two of its services in the area covered by the Association.

JW opened by telling the meeting that he was formerly Chairman of the Poole Primary Care Trust. Over the last few months, he has become increasingly concerned about the amount of money that is likely to be cut from NHS services in this area.  Despite what each of the political parties are saying major cuts are well underway.  Two examples of this locally are:

  1. The refusal by Bournemouth & Poole NHS Primary Care Trust to honour some of the Running Costs (excluding Capital costs) of the previously agreed extension to the Westbourne Medical Centre. The extension is to provide better medical services for residents in our area which are much needed and will be more so when the cuts start having some effect on our two local hospitals.
  1. Turning to the NHS Dental Practice in Westbourne, the PCT agrees that the practice does not receive the full cost tariff which is given to other dental practices in the nearby area. The Dental Practice has taken on nearly 1 million pounds of their own liability on premises to improve dental facilities and was previously given the indication that they would receive funding to support the dental practice.  However, doubt has now been expressed that this will be so.

JW believes it is in the Association’s interest to take an active interest in the Primary Care Trust’s decisions, and called for somebody in the Association to take on this responsibility.

The Chairman said that it would be put down on the Agenda for the Association’s next monthly meeting.

7.    PRESENTATION BY WARREN LEVER, POOLE COUNCIL’S ENVIRONMENT AND DESIGN TEAM   MANAGER.

JS welcomed the Guest Speaker

NB Awaiting for Warren’s transcript for inclusion

Mr. Lever then took questions from the floor.

Dennis Riley opened by pointing out the awfulness of the area around Poole Bus Station.  Mr. Riley also pointed out that the density of Canford Cliffs was not being maintained; demolishing one house and building three or four in its place, or a block of flats for instance.

He also said that there was a trend to build blocks of flats higher than the three stories originally agreed.

Mr. Lever answered by saying that first of all the LPA recognises the shortfalls of the bus station area and is currently working hard to make changes.

In order to comply with the last Government’s building programme, tall blocks of flats need to be built, and all that the LPA can do is to try to ensure that they are the right design and in the right place.

JS asked Mr. Lever if he could comment on the sub division of plots in Canford Cliffs.

Mr. Lever replied that this is something for the LPA to look at.

Terry Stewart commented that he was glad that Mr. Lever admits that Poole does not have a vision for the future.

He pointed out that even though Poole Quay was a Conservation Area, the LPA have more or less  accepted a terrible design for the rebuilding of the Thistle Hotel site and asks when are we going  to get really good control of the design of our most historic sites within the borough.

Mr. Lever pointed out that approval had not been given by the LPA  to the design to rebuild the Thistle Hotel, but there is a Planning Performance Agreement, which is a different thing, and is essentially a project execution plan for an application not approval of the application as such.

Barry Weir asked Mr. Lever to confirm that the restraints on design do not apply outside of the Conservation Areas.

Mr. Lever confirmed that the restraints do not apply to demolition, although PPS 1 is overarching.

Roy Pointer asked Mr. Lever how the LPA deals with the situation where in previous years they have made a ‘mistake’ and allowed an unsuitable building to be built in a conservation area and an application is made for a similar design, quoting the previous one as a precedent.

Mr. Lever replied that this could be difficult; however, if the prevailing character of the street is red brick for instance, an application going against this should be fairly easy to defend.

John Gunton asked about the Third Party Appeal procedure, and Mr. Lever replied that he was probably not the right person to talk about this.

The Chairman then thanked Mr. Lever for his presentation.

ANY OTHER BUSINESS

The Chairman welcomed Mr. Robert Syms (MP) who then gave a short talk.

Mr. Syms opened by explaining the arithmetic of Parliament following the election i.e. how the parliamentary seat numbers added up and led to the present situation of a Conservative/Lib.Dem Coalition.  David Cameron had to put aside Party interests in favour of national interest. The arrangement will require give and take between the two parties and Mr. Simms wishes both David Cameron and Nick Clegg well in doing the best for our country.

Mr. Syms then went on to tell the meeting about a Conservative Green Paper for Planning which addresses many of the concerns of people at the meeting, and that he expects a White Paper will be produced soon, setting out changes to the Planning system. For example, it is anticipated the White Paper will give more power to Local Authorities, and increased fines may be introduced that reflect property values to prevent developers riding roughshod over the system. He hopes that the changes will benefit Poole.

He finished off by saying that there has been a detrimental effect on suburban areas, not only in Poole, by classifying them as brownfield sites leading to a lot of inappropriate development, and he is sure that the new government will do its best to protect our environment and inheritance.

  1. 9. REFRESHMENTS

There being no further questions, the Chairman closed the meeting at 12.15am and invited members to stay for refreshments.

BPCCRA Minutes March 10th 2010

Posted on by

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 10th MARCH 2010 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM”S PARISH CENTRE

PRESENT:

  • John Sprackling  Chairman
  • Keith Alcroft            Planning Officer
  • John Defty          Treasurer
  • Stan Alfert              Data Protection Officer
  • Bob Young          Magazine Advertising
  • Val Short             Minutes Secretary
  • Cllr Carole Deas             Ward Councillor
  • Cllr Neil Sorton                         ditto
  • Ken Sanson          Chairman, Sandbanks Assn
  • 20 Members/Wardens

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed CD & NS and all those present.

Apologies: Apologies received from Terry Stewart (Holiday), Cllr Mrs May Haines, Roy Pointer & William Mutlow who are attending the Annual Community Groups meeting, Roland Cunnell & Ray Wylde. Late apologies from John Fox.

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 10 February 2010.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported…

  1. 1. Quayside (former Dolphin Quays) development – No new developments
  2. 2. Poole Pottery factory buildings in Sopers Lane – ditto
  3. Former Poole Pottery & Swan Inn site – ditto
  4. Quay Thistle Hotel site – ditto
  5. Old Orchard House. 39-61. High Street – Coltham (Orchard) Ltd was due to make a Employment contribution under the S106 agreement of £104,910.35 on 01/01/10 but this has not yet been received.

Planning Enforcement, TPOs/Tree replacements – update:

JS reported… 

Bella Rosa, 37 Haven Road (Erection of blue oblique glass screens positioned around the timber decking area located at the front of the property – Enforcement Appeal APP/Q1255/C/09/2112004) – The Inspector dismissed both appeals on 05/03/10, upheld the enforcement notice served and varied the period of compliance from “14 days” to “two months”. This restaurant is currently being offered for sale for £100.000.

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – No new developments

55 Canford Cliffs Road (Front boundary treatment and gates does not comply with Branksome Park Conservation Area Character Appraisal and Management Plan) – ditto

        19 Mornish Road (Tree replacement) – ditto

        15A Westminster Road (Erection of railings over 1 metre high partly along the frontage of 15a Westminster Road, being adjacent to a highway. The boundary treatment then changes to a double close boarded fence over 1 metre high which continues along the frontage of Westminster Road,being adjacent to a highway and then turns South-West and continues down the boundary with Dalkeith Road being also adjacent to a highway) – ditto

        2 Compton Avenue & 93 Lilliput Road (Boundary treatment) – ditto

              Poole Beaches and Coastal Defences: No new developments

              Council Tax 2010/11 & Council”s Budget Monitoring report: NS reported that the current forecast underspend is £1.3m/£1.4m on a turnover of £100m, after of deduction of a “windfall” Housing & Planning Delivery Grant of £1.1m.

              Poole Partnership: JS reported that he had attended the Stronger Communities Partnership meeting on  03/03/10.  The principle item on the Agenda was the update of the Sustainable Community Strategy, following on from the State of the Area Debate.

              Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that Cllr May Haines is trying to arrange a meeting, but this is unlikely to happen before Easter.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – The Authority has made the decision to improve the lower section of the path as the unmade section meets the tarmac. The works will be carried out on 20/03/10. At this time the stones that have been erected will be moved to the side but left on site for collection by the owner, the kerb stone and ditches will be removed to create a 2.5m wide section of ramped footpath suitable for pedestrian use and DDA compliant (Disability Discrimination Act).

              The works will photographed and catalogued and should in the future these works be damaged, the stones re-erected or any other obstruction placed on this or any other section the Authority will recover their reasonable costs from the person/s responsible

              Buccleuch Road to Lakeside Road – SA said he is “chasing”  This has been ongoing for 3 years; last year SA was informed “ “they” thought it was a highway and that someone vaguely remembered driving down it in the past”  Local residents want it to be registered as a footpath or byway.  SA will continue to remind the council every year.

              NS commented that there is only one Rights of Way officer, so action does not happen swiftly!

              Bessborough Road – No new developments.

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area/Pinecliff Gardens (Sunken garden): JS reported that the plants that five different plant species been selected for the two beds in the sunken garden.

              The cost will be £469.41 for 115 plants total (5 different plant species selected to make up this 115) and the Council were hoping that this could be funded by the Assn.

              Daphne Howell informed the meeting that she is very disappointed by how Pinecliff Gardens looks now, she outlined the history of the gardens, which were previously lawns with borders and then planted with colourful flowers each year.  More recently the flower beds had been replaced with ‘Mediterranean’ style planting, which has not flourished and now looks very bedraggled.

              DH suggested that all the plants should be removed, the soil covered by black plastic and pebbles with just a few attractive colourful drought resistant plants. After some discussion it was agreed that CD should liaise with DH and arrange a meeting with the officers and report back.

              The possibility of a volunteer group to either assist with the planting, and maybe maintain the garden was also discussed.

              It was agreed to defer a decision on whether the Assn should contribute to the planting until the other options had been investigated.

              Canford Cliffs Play area –  CD is still chasing this, but it will not be done until some time next year.

              NS commented that the upgrade of 22 play areas identified under the Playbuilder Scheme has to be completed by 2011, so these play areas have to be dealt with first.

              Use of Assn”s Capital Reserve & Canford Cliffs Library Noticeboard:  JS reported that the Canford Cliffs Library noticeboard is now in place but disappointment has been expressed about the legibility of the recognition.

              Members agreed that the Assn should request the wording to be changed to black or some other colour which is more legible

              Public Liability Insurance (PLI) –  JS is pursuing.

              3.  NEW HOUSING DEVELOPMENT

              KA reported…

              24 Ravine Road (Demolish existing dwelling and erect replacement dwelling with integral garaging. (Revised scheme) Amended plans received 08/12/09 and 25/01/10) – Application refused under delegated authority on 29/01/10 is now the subject of appeal (APP/Q1255/A/10/2122302) to be determined by Written Representations. The final date for Statements & representations is 29/03/10.

              JS suggested that Members might like to write to the Planning Inspectorate (using the on-line facility available via the Planning Inspectorate”s website <http://www.planningportal.gov.uk/england/public/planning/appeals/search/>) to show the strength of local feeling.

              4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application refused on 05/03/10.

              2 Crawshaw Road (Demolish existing dwelling and erect two 3-bed detached houses with associated parking) – Application registered 24/02/10.  Local concerns.

              JS reported…

              1 Westminster Road East (Demolish existing and erect a 3 storey single dwelling and garage with associated vehicular access) – Application refused on 04/03/10.

              The Cottage, Kingsgate, 7 The Avenue (Demolish existing and erect a block of 5 apartments and associated garages) – Application registered on 08/02/10. Previous applications to Demolish existing property and erect 5 replacement Townhouses) withdrawn.

              CD said that she has written to the Head of Planning & Regeneration about the driveway to the site and he has agreed to speak with the officers about this.

              29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) – Application granted subject to Unilateral Undertaking at Planning Committee meeting on 11/02/10.

              Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application refused by Planning Committee on 10/12/09 is now to be the subject of a “Written Representations” appeal (APP/Q1255/A/10/2120940) and not a Hearing. The final date for Statements & representations is 10/03/10.

              Other current planning issues

              5 Highmoor Scott Koenigsberg, gm of free casino games at Zynga, told The Daily Telegraph that “old school gamers” who're a “much more engaged” kind of player as well as japan developed Montopia and Ayakashi games, he stated: “Many in our free casino games attract a really broad swathe of gamers however these free casino games are suitable for an infinitely more male audience who're a lot more engaged. Road (Demolish existing building and erect 1 block of 9 apartments with basement parking, bin & cycle stores) – Application registered 03/02/10.  Local concerns.

              11 Leicester Road

              (a) Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – (APP/Q1255/A/09/2118175)

              (b) Conservation Area application to demolish existing dwelling & associated buildings (revised scheme) – (APP/Q1255/E/09/2118176)

              Planning Inquiry has been fixed for 20/04/10 and three days had been set aside for this.  This will be an important test case for Branksome Park

              6 Durrant Road Demolish existing dwelling and erect x2 detached dwellings. (Revised Scheme) As amended by plans received 01/10/09) – Application refused under delegated authority on 11/12/09, now the subject of Written Representations appeals (APP/Q1255/A/10/2121180). The final date for Statements & representations is 10/03/10

              24 Cliff Drive (Extension to existing beach hut & relocate steps (revised Scheme) – Letter of objection lodged on behalf of Assn on 08/01/10.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively.  MH will keep the Assn advised of any further developments.

              4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09.  There is a technical issue regarding the minor amendment, in relation to correctly linking the amendment scheme to the section 106 agreement of permission 07/12687/006/F which the LPA are trying to sought out with the agent.

              8 Shore Road – BPCCRA will continue to monitor possible tree work application.   An entrance has been created on the Haven Road side of this property.  This property is up for sale at is “offers” in excess of £2m.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council”s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. ACCOUNTS TO DATE – JS thanked John Defty who stepped down at this meeting having served as Hon Treasurer for eight years and presented a “bottle” as a token of the Assn”s appreciation.

              John Defty”s role is being taken over by Paul Fearnley.

              Chairman”s Note: JD has sent a signed copy of the Terms of Engagement to Schofields.  I should have sought agreement to the change in bank signatories but I will need to action this at our next meeting.

              5.                ANY OTHER BUSINESS

              Warning about external post boxes: A letter had been circulated by Dorset Police warning residents about a spate of ID theft after post has been stolen from external post boxes in the wall or at the gate of large houses in the area. The letter makes particular reference to large properties however external post boxes are often used for blocks of flats and apartments where residents prefer the security of restricted access.

              CCTV – The Oasis, Lindsay Road has suffered several thefts of bicycles from its “compound” at the rear of the premises. CCTV has recently been installed, which has proved extremely effective in assisting the police to identify, and subsequently apprehend, the miscreants.

              National Organisation of Residents” Associations AGM – JS reported that he attended the National Organisation of Residents” Associations AGM in London and the Guest Speaker was Robert Upton, Deputy Chair of the Infrastructure Planning Commission (Chairman: Sir Michael Pitt) which started its work on 01/03/10.

              Poole Council”s Business Transformation Programme – One of our members, Mr Gell, is taking a great interest in this project, which has now been running three years and is concerned about the poor communication about this project to residents.

              BPCCRA Spring 2010 Magazine: – Copy required by 29th March in order to have the magazines ready for distribution during the week commencing 19 April.

              Friends of Poole Park AGM – To be held at the Civic Centre on 22/03/10 at 7.00pm

              Minutes Secretary – JS thanked Val Short who stepped down at this meeting having served as Minutes Secretary for six years and presented a pot of primroses as a token of the Assn”s appreciation.

              Val Short”s role is being taken over by Carol Parkin.

              The meeting closed at 8.30pm

              Date of next meeting: The next meeting is Wednesday 14th April 2010 in the Main Hall at Branksome St Aldhelm”s Parish Centre (Entrance via Lindsay Road)

              BPCCRA February Minutes Posted

              Posted on by

              To see the Branksome Park and Canford Cliffs Resident Association Meeting February 2010 minutes please click here…

              Including:

              • Cabinet meeting recommends 2.9% Council Tax Rise.
              • Canford Cliffs Play Area “on hold”.
              • Notice Board for Library ordered.
              • Carol Parkin appointed new Minutes Secretary from April 2010.
              • 11 Leicester Road Care Home Application – Planning Inquiry on 20/04/2010 at the Guildhall at 10:00 am. Please attend to show the strength of local feeling.

              Date of next meeting Wednesday 10th march, St. Aldhelms.

              BPCCRA Minutes November 11th 2009

              Posted on by

              MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

              HELD ON WEDNESDAY 11th NOVEMBER 2009 AT 7.30PM

              IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

              PRESENT:

              Terry Stewart President

              John Sprackling Chairman

              Michael Bond Membership Secretary

              Keith Alcroft Planning Officer

              John Gunton Magazine Editor

              Stan Alfert Data Protection Officer

              Val Short Minutes Secretary

              Cllr Mrs May Haines Ward Councillor

              Cllr Neil Sorton ditto

              Ken Sanson Chairman, Sandbanks Assn

              15 Members/Wardens

              1. APOLOGIES AND ACCURACY OF MINUTES

              JS welcomed NS & MH and all those present.

              Apologies: Apologies received from John Defty & Peter DuLieu

              Accuracy: JS said that he had omitted to include Keith Alcroft and John Defty from the list of attendees but, subject to this amendment he would sign the Minutes as a true and accurate record of the meeting held on 14 October 2009.

              2. MATTERS ARISING

              Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

              1. Quayside (former) Dolphin Quays development – D-day plaque has been installed and was re-dedicated this afternoon.

              2. Poole Pottery factory buildings in Sopers Lane – No new developments

              3. Former Poole Pottery & Swan Inn site – ditto

              4. Quay Thistle Hotel site – ditto

              5. Old Orchard House. 39-61. High Street – ditto

              Planning Enforcement, TPOs/Tree replacements – update:

              JS reported

              75 Canford Cliffs Road – Planning application for alterations to existing entrance to form new vehicular access with gates was lodged on 12/10/09. Once agreed, the owner will not be able to make subsequent changes without the risk of formal action being taken against him under the article 4 direction

              15A Westminster Road – Lowering of both the railings and the fence adjacent to the highway to 1 metre or remove them in their entirety was due to be completed by 03/10/09. The Planning Officer has written to the developer’s agent requesting some details on a revised boundary treatment, which, in principle, is acceptable. It is felt that, as this is a corner plot, it would be unfair on the current owners to require them to remove the existing boundary treatment (as required in the enforcement notice) without an alternative scheme to replace the existing so that they can secure their land, that is why the Local Planning Authority (LPA) are still trying to negotiate a solution.

              Other current planning enforcement issues

              Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355) The deadline for statements/representations was 28/08/09.

              2 Compton Avenue & 93 Lilliput Road – Hedging to be replaced but the Head of Planning Enforcement is seeking clarification to see if owners are waiting until the dormant season at the end of October.

              51 Chaddesley Glen – A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

              JS reported that he had had a meeting last week with Mark Hitchcott, one of the Planning Enforcement officer and both he and Mr Hitchcott had found the meeting very helpful.

              JS had commented that some residents still mistrust the planning process and he was asked to encourage residents to contact the Planning Enforcement Team directly so that they can explain their actions face to face. This will assist the Council in overcoming residents’ mistrust of the system and demonstrate to residents that the Council do take residents’ concerns seriously and attempt to resolve them even if they sometimes fall outside their sphere of influence.

              Mr Hitchcott accepted that enforcement action can seem painfully slow but, if all else fails, the Council do prosecute transgressors. So far this year, the Council have prosecuted two persons for not complying with Enforcement Notices upheld on appeal at 85 Ringwood Road and rear of 115-121 Commercial Road, and, most importantly, after these prosecutions we have secured compliance with the Notices.

              Supporting evidence is needed if the Assn. is asked to represent individuals in matters concerning planning enforcement. NS offered to look into any suspect planning applications, but he, also, can only act on evidence, not rumours.

              MH advised that Bella Rosa (formerly BH13) have appealed, so until the appeal is heard Planning Enforcement are unable to act.

              Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report: JS reported that the next CWG meeting has been fixed for 25/11/09 and Roy Pointer will attending as the Assn’s representative.

              Poole Beaches and Coastal Defences: The Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting on 26/11/09. Again, Roy Pointer will attending as the Assn’s representative

              Council Tax 2010/11 & Council’s Budget Monitoring report: Wlliam Mutlow gave a brief outline of the presentation made at the Newtown & Parkstone Area Committee meeting on 28/10/09, which will also be given at the forthcoming Canford Cliffs & Penn Hill Area Committee meeting.

              The forecasts contained in the presentation are concerned mainly with next year’s budget, rather than looking at the long term (4-5 years) It states that “the rate of Council Tax will be assumed at no more than 5% in any given year in the MTFP (Medium Term Financial Plan) period for financial planning purposes”’ – the average increase reported in the national press was 1.6%. The average increases for Unitary Authorities is forecast to be the highest at 2.63%

              Following some discussion on the need for an increase in Council Tax, NS commented that efficiency savings are being looked at, but that the problem still remained of Poole being the 3rd lowest funded authority in the country. It does not cost any less to fund services in Poole, yet we are awarded less per head for essential services e.g. education. The average wage in Poole is low and the average house price is high, 15 times higher than the average wage, thus making it difficult for local people to buy homes.

              It was suggested that the Council should make every effort to ensure that all members of the public are aware of the lack of funding from Central Government.

              Poole Partnership: JS reported that will be attending a breakfast meeting of the Poole Partnership tomorrow (to review the Sustainable Community Strategy)

              Canford Cliffs Village & proposal to plant trees in Haven Road: No progress had been made on the proposal to plant trees.

              The Christmas Lights in the Village will be switched on by the Mayor at 6.00 p.m. on Friday 13th November 2009. There is a mulled wine reception at the Kitchen Haven showroom from 5.30 p.m. to which everyone is welcome.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – No further developments

              Buccleuch Road to Lakeside Road – ditto

              Bessborough Road – ditto

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area: No further developments

              Use of Assn’s Capital Reserve & Noticeboard at Canford Cliffs Library: See AOB

              Public Liability Insurance (PLI) – JS is pursuing.

              Mobile ‘Phone Mast, Elgin Road: Chris Stracey reported that Richard Dunk from Vodafone had seen one of Poole’s Planning Officer last week and discussed the proposed works. The proposal is to increase the height of the existing mast from 12 metres to 13.7 metres and that O2 will put an aerial transmitter on to the mast as well. This means that the mast will be wider at the base because of the additional height and O2 will put another cabinet to house the new equipment at the base alongside the Vodafone cabinet. Richard Dunk said that the Planning Officer was receptive to the idea as O2 want more masts and this sharing idea would save O2 having to put up its own mast.

              CS feels sure that our local Residents will not be too happy about this as this seems like “the thin edge of the wedge” and could lead to more and more transmitters being added to existing masts. He will be speaking to Dr Goodridge in Elgin Road. His house is right next to the mast and he organised the protest when the original mast went up. Although the original action failed, CS thinks that this is a development which is very unwelcome as what is to stop more and more transmitters being added to the mast?

              Masts of 13.7m will require planning consent and so residents will have to opportunity to lodge letters of objection. On the matter of health, it is believed that the highest risk exists where the rings of radiation from two or more masts meet.

              3. NEW HOUSING DEVELOPMENT

              KA reported…

              4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) – Application registered on 16/10/09

              10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window (revised scheme). (Topographical survey submitted 14/9/09, as amended by plans received 26/8/09, 30/9/09 and 8/10/09). – Application granted with conditions by Planning Committee on 22/10/09.

              21 Wilderton Road (Demolish existing and erect a two storey five bed detached dwelling with integral garage and basement) – Application granted with conditions by Planning Committee on 22/10/09.

              11 Westminster Road

              (a) Demolish existing and erect a block of five flats with basement parking.– Letter of objection lodged by Assn on 22/10/09.
              (b) Demolish existing and erect three detached two storey dwellings with integral double garages – Letter of objection lodged by Assn on 24/10/09.

              Roland Cunnell said that he had concerns about Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 19/11/09 but this had, again, been deferred.

              This application is in Penn Hill Ward, it has been ongoing for several years and the latest deferral is due to an arboriculturalist’s report having been received. All relevant documents are available to view on line. It was suggested that Mr Cunnell personally arrange a meeting with the Head of Planning & Regeneration, Stephen Thorne to discuss the matter.

              JG asked if KA could look at 29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses)

              Dinah Rogers asked if KA could also look at the application for 19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking).which was registered on 05/11/09.

              JS reported that he had attended a meeting of the Local Development Framework Working Group the previous evening and, at this meeting, up-dates were received on…

              1. SE Dorset Multiple Modal Transport Study by Rick Clayton, Transportation Services – RC provided us with a high level analysis of responses to Survey questionnaire.

              2. Site Specific Allocations by Bill Gordon, Strategic Planning – There has been 51 responses which areavailable on BoP website. Officers are now looking at the remaining 200 ’saved’ Development Control policies and hope to reduce these to 40/50. This will be subject to further informal consultation.

              3. Sustainable Community Strategy Review by Hilary Evans, Community Planning Manager.- The present Strategy covers 2006 to 2012 and needs to be longer term.  Project Team are reviewing this.

              4. IDeA – Peer Review by Nigel Jacobs, Planning Policy&Imp. Manager – A meeting with Service Unit Heads was held last week to discuss a more co-ordinated approach to planning. Quarterly Newsletter is being progressed.

              JS said that he and his wife had attended the Planning Inquiry re 20 Balcombe Road Demolish existing and erect 3 detached houses (Revised Scheme) – Application refused on 27/05/09) the previous day and today

              In addition to challenging the refusal for the three properties, the appellants challenged the requirement for a contribution for around £12,000 under the South East Dorset Transport Contributions Scheme Adopted 2009. An article in yesterday’s Daily Echo reported that the Planning Inspector questioned the Recreational and Transportation contributions re 147 Banks Road.

              Other current planning issues

              The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Application registered on 22/10/09

              St Ann’s Hospital (Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping)– Letter of objection lodged by Assn on 04/10/09.

              10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Letter of objection lodged by Assn on 10/10/09.

              46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

              Application registered on 02/10/09

              Land adj. 2 Mornish Road

              (a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

              (b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Tree Impact Assessment lodged on 29/07/09.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

              19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans registered on 24/08/09.

              20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme)

              – Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) which commenced yesterday (10/11/09) and concluded today.

              4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. The revised scheme application has not yet been approved, This is being held up because the section 106 agreement cannot be agreed and because of changes in ownership. The main building remains substantially the same as previously approved, but there are some additional out buildings, changes to the basement and additional ventilation shafts from the original approval, these may be subject to future enforcement action if the Local Planning Authority (LPA) cannot secure appropriate planting/landscaping, Planning officers are currently considering these changes. This property was purchased only three months ago and the LPA are in the process addressing the outstanding matters with the new owners.

              8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. ACCOUNTS TO DATE – In the absence of JD, JS reported that the total funds as at 30th October amounted to just over £34,000.

              5. ANY OTHER BUSINESS

              East Cliff and Bournemouth Town Centre Residents’ Association – Chris Stracey attended the meeting of this Assn at the Ocean View Hotel on Saturday

              The meeting was chaired by former Cllr David Clutterbuck and was attended by four local Councillors Anne and Michael Filer, David Kelsey and David Smith (who is on the Bournemouth Town Planning Board) and about 50 residents.

              The possibility of having one or more of the Assn’s meetings on a Saturday morning or afternoon was ‘floated’ but this was left for further discussion at a later date.

              CS reported that matters discussed at the meeting included..

              • · Improvements to Bournemouth Seafront, Surf Reef at Boscombe, Boscombe Pier & “Lump of Granite” art work by Boscombe Pier – People cycling in a dangerous manner along the seafront and the cliff top There is 7 miles of sea front, obviously a massive task. A good start has been made at Boscombe with the construction of the Surf Reef and it was generally felt that the whole area by Boscombe Pier has improved, good cafes, new shops etc. Some doubt was expressed about the cost of the Reef (£3mil) and whether it was any good and there was a general thumbs down in respect of the art work generally known as “the lump of granite” (Shades of the art work at Penn Hill????) on the roundabout by the pier. Some further improvements to the Pier were suggested (no facilities) and complaints made about wet suits obstructing the area. More beach huts are required, possibly 1000.Other comments concerned improvements to Bournemouth Pier, Happylands looks awful, Westover Rowing Club lease (£37 pa!!!!) runs out this year and Toft steps by the lift needs attention.
              • · People cycling in a dangerous manner along the seafront and the cliff top – Same problem as Sandbanks Sea front.
              • · Shelters and seats on the Cliff Top – More seats and shelters are required but Residents worried about these being used by alcoholics and drug users/pushers. One Clifftop shelter destroyed by bad weather 4 years ago has not been replaced
              • · Parking meters – Parking meters have been delayed by technical and procedural problems. Apparently they fill up with water when there is rain. Amusing point raised in that people pull off the “Not in Use” Yellow stickers on the meters and put money in and then get very upset when there is no sign of a ticket!  DOH! However, ”meters are go” for the end of this month.
              • · Road and verge cleaning and maintenance & Litter problems – Many Residents complained about the lack of street cleaning esp. leaves and maintenance of the verges. Litter everywhere and many verges destroyed by parking cars.
              • · Cliff End Hotel adjoining Keviston Court & Normandy Hotel – Usual problems with these two Hotels in that Developers are supposed to be carrying out works/demolition there are failing to do so (probably no money because of the recession) and the sites have become dumping grounds for all kinds of rubbish. What’s David LLoyd up to? No one knows.
              • · Proposed Drug Management Centre in Lansdowne Road (Crime Reduction Initiative programme) – Many objections raised by Residents and Businesses  in respect of the proposed Centralised Drug Facility at the Lansdowne. One main objection is that addicts will be sent there from all over the country, especially from London. Where will they stay? Will their friends come with them? Who is going to pay for their accommodation? Matter to be debated in the Town Hall on the 8th Dec at 10 a.m. Council is against the proposal, Police are for it.
              • · Work to turn Holdenhurst Road into a Boulevard – Work is proposed to turn Holdenhurst Road into a Boulevard with centre of the road Pedestrian Islands and Trees. (Sounds like Canford Cliffs proposal??).
              • · Speeding in Kynveton Road – A mobile speed camera will be made available on non specified days for two weeks
              • · Budgets – All the above will be subject to budgetary constraints. Suggestions made by Councillors that Residents could take better ownership of problems such as litter clearance and could take responsibility for clearing minor items of rubbish on verges/pavements outside their properties/businesses. Pointed out that Residents could be prosecuted under Health and Safety laws if sweeping of leaves off pavements by residents caused a slippery surface and passers-by fell over.

              Canford Cliffs Library Notice Board – TS had met with the Library Manager and it was agreed that the noticeboard would be placed on the wall at the bottom of the library. It would be large enough to display 16 A4 sheets and the library staff will be responsible for putting up the posters. It was cheaper to attach the noticeboard to the wall than to mount it on posts.

              Car parking in Whitecliff Road – A proposal to put double yellow lines along the north side of Whitecliff Road had been turned down, but a small length of double yellow lines on the corner of Sherwood Avenue was accepted.

              Night economy in Lower Parkstone – There is a need for a taxi rank in Lower Parkstone due to the night economy of Poole being centred in Ashley Cross. Apparently patrons of the Parkstone venues subsequently travel by taxi to Bournemouth in the early hours of the morning. A suitable site for a taxi rank is being discussed.

              S106 Transport & Recreational Contributions – In answer to a question from William Mutlow about how much is received and spent in each area, TS commented that this had been asked previously and that there was a document available giving this information. There are different types of contributions ,e.g. Recreation and Leisure, Transport.

              The Recreational Contributions have to be spent in the ward or an adjoining one, e.g. a play park may extend into an adjoining ward, although some Recreational contributions could be spent in Poole Park or Upton Park.

              Developers query why they should pay Transport contributions which cover other areas in Dorset, but the Council have to stand firm on this ruling. It was suggested that any queries about Transport contributions should be addressed to Steve Dean in the first instance.

              Town Green Applications – Branksome Recreation Ground is being processed, although there is a possibility of a Public Inquiry. Baiter and Harbourside Park will not be looked at until Branksome has been decided, but there will be no upgrades or improvements in the meantime.

              There being no other AOB, JS closed closed at 8.45pm.

              Date of next meeting: The next meeting is Wednesday 9th December 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road) NB To be concluded by Mulled Wine and Mince Pies.

              Next Area Committee Meeting will be on Wednesday 18th November at Loch Road Baptist Church Hall

              BPCCRA Minutes October 14th 2009

              Posted on by

              MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

              HELD ON WEDNESDAY 14th OCTOBER 2009 AT 7.30PM

              IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

              PRESENT:

              Terry Stewart President

              John Sprackling Chairman

              John Gunton Magazine Editor

              Stan Alfert Data Protection Officer

              Val Short Minutes Secretary

              Cllr Mrs May Haines Ward Councillor

              Cllr Neil Sorton ditto

              Ken Sanson Chairman, Sandbanks Assn

              15 Members/Wardens

              1. APOLOGIES AND ACCURACY OF MINUTES

              JS welcomed NS & MH and all those present.

              Apologies: Apologies received from Cllr Mrs Carole Deas (Flu) Bob & Phyllis Young, William Mutlow, Michael Bond

              Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 09 September 2009.

              2. MATTERS ARISING

              Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

              1. Quayside (former) Dolphin Quays development – No new developments

              2. Poole Pottery factory buildings in Sopers Lane – ditto

              3. Former Poole Pottery & Swan Inn site – ditto

              4. Quay Thistle Hotel site – amended plans lodged on 24/09/09

              5. Old Orchard House. 39-61. High Street – No new developments

              Planning Enforcement, TPOs/Tree replacements – update:

              JS reported

              75 Canford Cliffs Road – Removal of fence and re-instatement of the boundary wall at the newly created entrance was due to be completed by 15/08/09.

              15A Westminster Road – Lowering of both the railings and the fence adjacent to a highway to 1 metre or remove them in their entirety was due to be completed by 03/10/09.

              Other current planning enforcement issues

              Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355) The deadline for statements/representations was 28/08/09.

              2 Compton Avenue & 93 Lilliput Road – Hedging to be replaced but the Head of Planning Enforcement is seeking clarification to see if owners are waiting until the dormant season at the end of October.

              51 Chaddesley Glen – A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the Cisco 642-414 proposal to be treated as a minor amendment to that previously approved on 27/12/07.

              Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report

              JS reported that the 27 page Improvement & Development Agency (IDeA) Report has been posted on the BoP website. The report comments that the Local Planning Authority should engage with all residents and groups and not just those who are the most vocal.

              TS said that Stephen Thorne is very happy with conclusions of the independent audit of planning processes – not such a clear set of recommendations as Sir Michael Pitt, but various ways of improving the Planning Committee, including re-arranging the layout in the room and improvements to sound so that everyone can see and hear clearly.

              JS said that he would set out the 15 Key recommendations in the Minutes

              Achieving outcomes

              1. Ensure better awareness and ownership of the Core Strategy among officers and Members through a range of means.
              2. The senior management team needs to ensure that the planning and regeneration service acts itself and is seen by other council services to act as a service to deliver the corporate regeneration agenda.

              Integration and collaboration

              1. Ensure that front line staff have appropriate information and training to apply the policy framework effectively and consistently
              2. Plan and launch a comprehensive customer focus and engagement cisco 640-816 programme

              Leading and engaging the community

              1. Linked to the above, map out improved processes for engagement between planning officers and the asset management service to ensure that planning advice is being actively sought prior to the preparation of disposal details for council sites
              2. Review the operation of the Planning Committee to improve the service it provides for the community.
              3. Develop a more comprehensive approach to engagement with customers and stakeholders that is corporately led through officers and members
              4. Consider the use of the existing Area Committees as an additional forum for engagement with the local community including looking at models of area committees elsewhere which deal with planning matters

              Management

              1. Ensure that the Head of Planning has the resources to complete the restructure and create sufficient support that allows him to play a more strategic role to lead the service through the required change
              2. In line with recommendation 4 above, strengthen the service customer focus through a range of initiatives,
              3. Ensure better monitoring of S106 obligations through a specific policy and processes, allocating responsibility for S106 monitoring to one dedicated officer, and the introduction of a corporate S106 monitoring group

              Innovation, learning and excellence

              1. Introduce processes for effective learning from appeals that were upheld, and from service complaints.
              2. Adhere to good Human Resouces management practice by ensuring that all staff have regular one to one meetings and appraisals
              3. Introduce mechanisms within the service to ensure that staff are actively listened to and are engaged in service improvements.

              Shared knowledge and evidence

              1. Poole should build on knowledge sharing and joint working with a wider range of developers and partners

              RP reported that he had attended the Community Working Group (CWG) meeting on 30/09/09. Key points arising…

              • Agenda and Minutes to be posted on BoP website in due course. Keith Pegram is updating site.
              • Ward Walks planned by Stephen Thorne to get local Councillors out into the wards to review key planning, transport, environment, social issues. A Ward Walk took place toady; Residents’ Assns to notify issues of interest to their Ward members. As It is an exercise designed for listening rather than debating. it was felt that the event should be confined to Officers and Members.
              • Quay Thistle development – request for special Planning Committee not progressed as yet.
              • Web Access Module (WAM) being upgraded. Should allow Pre-Application meeting notes to be added to application files. CWG concern that this should be done before a decision is taken, not merely as an historical record. ST to investigate the practicalities.
              • Trees on application sites – decisions are taken in accordance with British Standard; covers amenity value, visibility, health, life cycle, crown thinning etc. Key dimensions are, not less than 2m from the edge of canopies and foundations to be clear of root zone. Where existing footprint to be built on, can grant even if within assumed root zone or under canopy since no detriment occurs.
              • Fines for illegal felling with costs for replacement go into the central pot and are not ring-fenced for replacement trees. (We might want to pursue this further?). Russ Fisher is the Senior Officer concerned. Trees on public land cannot be TPOd.
              • Poole Newsletter – ST has agreed to develop a pilot. Terry S. has agreed to critique and when published on web, feedback will inform future issues. Likely to be quarterly.
              • Resident Assn database still being drawn up; only want to include bone fide groups rather than (the many) ad-hoc local groups formed for specific issues. May want to push progress on this?
              • Town and village greens – building on. Chinese wall in Council between Licensing Committee. that decides on appropriation of land to be developed and Planning. Committee. that decides on the merits of a planning application. Relevant to Branksome Rec. and Broadstone Rec.
              • Householder Planning Appeals – HM Planning Inspectorate decreed that for small developments. eg. extensions, the Inspector will simply review the file papers as they were at time of original decision and will not take further reps. No ‘second bite at the cherry’.
              • Planning Committee voting. Coloured cards now in use; R,Y,G to be stencilled on for the colour blind. Room arranged so that members face public. Method to be continued for the time being. Not recording votes but public free to sit in and note down votes. Medium term plan to get meeting web cam so that proceedings can be viewed on web. ST has agreed idea with Chief Executive but budgets to be sorted etc. Keith Pegram will action.
              • Political-v-Quasi judicial role and membership of Planning Committee. Pro-rata political seats is common practice and no chance of changing in ST opinion.
              • Flooding risks – lot of confusion in responsibilities from Environment Agency downwards. ST keen to get more clarity on roles/responsibilities/funding. Also the move for design risk from 1/50 to 1/100 to 1/200 year flood event needs to be clarified. ST will pursue and apprise us in due course.
              • New information on Planning Applications – Residents’ Assns keeping up to speed. Decisions are due 56 days from a valid deposit of an application. Plan to use WAM to generate e-mail to relevant RAs when new/updated information received. Clearly depends on WAM implementation.
              • AOB

              D-Day plaque for Poole Quay now delivered and will be installed facing the Quay inside Dolphin Quays before 11/11/09.

              Minutes – target to issue them a week after the meeting.

              Ward Walks – NS said that he & MH had taken part in a Ward Walk with Richard Genge and a tree officer, they looked at Salter Road and Grasmere Road where new properties have to be built up 1m for flood protection, making them higher than existing properties. Chester and Eaton Roads are at present largely unspoilt and ideally should be kept that way. The most important aspects are landscaping and trees. Planners should require developers to leave space for good landscaping, often this is not the case. Also looked at Lakeside Road and Haven Road from Loch Fyne to Flaghead. The intention of the walk was to provide a general overview of the area.

              Poole Beaches and Coastal Defences: The Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting has been postponed to 26th November

              Council Tax 2010/11 & Council’s Budget Monitoring report: In the absence of WM, JS reported on the financial reports presented at last night’s Cabinet meeting.

              JS said that Cllr Leverett had outlined the assumptions and principles to be observed in the on-going development of next year’s Budget, one of which is that the increase in Council Tax will be levied at no more than 5%.

              JS said that he would include the assumptions and principles in the Minutes (see below)

              (i) the assumption of an on-going revenue contribution to capital of £1m per annum over the period of the MTFP (Medium Term Financial Plan) subject to work now on-going to review the capital strategy

              (ii) to minimise the use of Supported Borrowing Approvals as much as possible further to (sic)

              (iii) that Council Tax will be levied at no more than 5% in any given year over the period of the MTFP

              (iv) that the balance of released reserves not needed for other purposes may be used to fund one-off costs pressures in 2010/11 subject to Cabinet approving the relevant requests for growth through Stage 2 of the on-going MTFP process

              (v) the organisation will avoid building growth into the base budget position for 2010/11 that it could not reasonably expect to sustain over the remainder of the MTFP period.

              The latest Council 2009/10 Budget Monitoring report shows a projected year-end surplus of £209k.

              There is also a reduction in 2009/10 Capital Programme of £13,395m. This is the result of re-profiling of around £15m to future years (£8m Poole Bridge £6.5m in the schools area and 0.5m of waste strategy). There is no associated Personnel impact.

              Chairman’s note:               In his note to me WM says “Looking at the original Budget/Revised Budget/Year End Forecast three portfolio areas stand out….”

              Children’s Services – Saving of (£353,000 net)

              £109,000 Harnessing Technology – Contributions from schools

              (£140,000) Statutory priorities Hot School Meals – Re-profiled into 2010/11

              (£155,000) Statutory priorities Health and Safety contingency for urgent works – Re-profiled into 2010/11

              (£167,000) Primary capital needs analysis, master planning and detailed design – Re-profiled into 2010/11

              Local Economy including Transportation – Saving of (£114,000)

              Due to a combination of both lower journey numbers and reimbursement rates compared to budget, it is now estimated that the Council will underspend by £114k on the £2.7m Concessionary Fares budget. However the reduction in reimbursement rates is a consequence of the Council removing the cap on

              average fares an action that has resulted in a bus operator submitting a capacity claim amounting to £0.5m (this potential liability has not been factored into the forecast and is the subject of further discussions).

              Resources – Saving of (£137,000)

              As part of the July Council Budget monitoring report it was established that when resources within Service Units are identified as available due to the consequence of changing circumstance, be that due to one-off events or due to lower actual provisions for price or volume increases than was assumed within the base budget, they will be redirected in support the Council’s Medium Term Financial Plan (MTFP).

              During the month there has been a further adjustment due to the provision made for energy costs.

              Poole Partnership: JS reported that he had attended the Poole Partnership Steering Group meeting on 30/09/09.

              A review of the Partnership Governance Arrangements is being carried and changes are being recommended which include “increased representation by elected members, non-executive directors and representation across the equality strands.”

              During a discussion of the allocation of Poole’s Performance Reward Grant, members of the Steering Group representing the Bournemouth & Poole Primary Care Trust (PCT), Fire & Rescue etc cautioned embarking on any new projects which involved revenue expenditure as they are facing ‘zero growth’ budgets for the forthcoming year.

              There was a lively discussion about joint working across the conurbation. Both the Police and the PCT have already combined their resources.

              JS pointed out that a joint meeting of Poole and Bournemouth Partnerships in 2007, we were told that the Bournemouth Borough Council and the Borough of Poole had adopted a ‘Convergence Model’ whereby the presumption between the two Councils was that they would always work together unless there was any compelling reason why they should not. He went on to say that he thought there was scope for more joint working but Councillors would need to take the initiative because officers would want to maintain the ’status quo’. Predictably, John McBride took exception to this and pointed to the Multi-Area Agreement, Schools for the Future etc.

              In response, JS pointed there has been no progress report from the ‘Jointly Commissioning Building Consultancy Services Working Party’. This was announced at the Cabinet meeting on 10/02/09 but no timescale for this initiative was set out in the officer’s report. He is sure that there are other areas where a similar approach could be adopted. For instance, Libraries etc, do we really need two Heads of Cultural Services?

              JS said that members may recall that he mentioned that Comprehensive Area Assessments were being introduced from April 2009 at the Assn’s meeting on 08/07/09. To quote…

              By way of background, the new system of Comprehensive Area Assessment introduced from April 2009 requires Local Authorities and other public agencies to account collectively for how well they are doing. An area risk assessment into the prospects for the area and the quality of life for local people forms a key part of the comprehensive area assessment.”

              Martin Green (Audit Commission) gave an up-date and said that the results for all Local Authorities will be posted on the website on 10/12/09.

              A small task group to include the Chair and representatives of the Borough of Poole, Dorset Police, NHS Bournemouth & Poole, Dorset Fire and Rescue and Poole CVS is reviewing Poole’s Sustainable Community Strategy. suggested that areas which need addressing are…

              • · Impact of introduction of more personalised care in the area of Social Services
              • · Un-anticipated ‘baby boom’
              • · Changes in economy
              • · Joint working across conurbation
              • · More emphasis now on sustainability/equalities agenda
              • · More emphasis now on Social/Community enterprise

              Sustainable Communities Act – TS asked for an up-date.

              NS replied that Poole and Bournemouth are working together on the Comprehensive Area Assessment which is designed to improve the whole community and improve efficiency and economy. Local govt need to prioritize tasks as there are so many requirements that they are fast approaching an ‘overload’ situation.

              TS said that he felt Poole’s response to the Sustainable Communities Act was dominated by elected representatives, whereas this was supposed to be members of the public.

              Canford Cliffs Village & proposal to plant trees in Haven Road: MH met with Warren Leaver, who is arranging for sketches to be put together showing a total revamp of the whole shopping area, and an initial draft proposal. MH will chase this.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – No further developments

              Buccleuch Road to Lakeside Road – ditto

              Bessborough Road – ditto

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area: JS said that it is not yet possible to deliver this project owing to the more immediate demands of the time-critical delivery of 22 Playbuilder play area improvements in other wards across the Borough.

              Chairman’s Note: £30,000 has been allocated to provide a ‘natural play’ area for young children at Canford Cliffs Chine.

              Use of Assn’s Capital Reserve: JG is still collecting ideas for possible use of capital reserve – so far suggestions include an extension to Canford Cliffs Library, art for public display and the sunken garden in Pinewood Gardens.

              Public Liability Insurance (PLI) – JS is pursuing.

              Mobile ‘Phone Mast, Elgin Road – No further developments

              3. NEW HOUSING DEVELOPMENT

              KA reported…

              St Ann’s Hospital (Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping)– Letter of objection lodged by Assn on 04/10/09.

              10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Letter of objection lodged by Assn on 10/10/09.

              11 Leicester Road (Demolish existing & Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – Applications refused on 20/08/09.

              12 St Clair Road (Construct 2 detached dwellings with associated parking. (Revised Scheme) – Application granted by the Planning Committee at their meeting on 17/09/09.

              Other current planning issues

              11 Westminster Road

              (a) Demolish existing and erect a block of five flats with basement parking.
              (b) Demolish existing and erect three detached two storey dwellings with integral double garages – Applications registered on 29/09/09

              46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

              Application registered on 02/10/09

              Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 17/09/09 but has been deferred.

              19 Torbay Road – no further action until the application is submitted.

              10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window (revised scheme). (Topographical survey submitted 14/9/09, as amended by plans received 26/8/09, 30/9/09 and 8/10/09). – To be determined at next Thursday’s Pllanning Committee meeting. Officer’s recommendation is to ‘Grant with Conditions’

              21 Wilderton Road (Demolish existing and erect a two storey five bed detached dwelling with integral garage and basement) – To be determined at next Thursday’s Pllanning Committee meeting. Officer’s recommendation is to ‘Grant with Conditions’

              7 Ventry Close (Erect a link-detached 3-bedroom dwelling (revised scheme) – ‘Written representation’ appeal dismissed on 23/09/09.

              Land adj. 2 Mornish Road

              (a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

              (b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Application registered on 29/06/09.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

              19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans lodged on 24/08/09.

              20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) –

              Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) to be held on 10/11/09 at 10.00am at the Civic Centre.

              4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

              bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. Most recent posting on BoP planning Application website is a letter from the Agents dated 19/08/08 referring to the outstanding signed Section 106 Agreement which was due to be “issued to Poole Borough Council shortly.” The flats have been largely constructed but it appears that no further work has been carried out on this site since the demise of Ravine Lifestyle. It states at 3.2 ‘Distributions’ of the Administrators’ Progress Report for Ravine Lifestyle dated 21/07/09 that “Clydesdale, the secured lender also had cross guarantees in place over 57 Haven, 4 & 6 Compton, 101 Lilliput and Future 3000. Due to significant shortfalls for the secured creditors in these companies no further realisations were possible for Clydesdale.”

              8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. REPORT RE CANFORD CLIFFS & PENN HILL AREA COMMITTEE MEETING – Steph Quinn, Project Co-ordinator, Age Concern Bournemouth, was due to give a short presentation on Project Purple, Poole, which is a new initiative in Poole aiming to provide a range of social and health

              improving activities for the over 55’s across the Borough but this was cancelled at short notice.

              ‘For infomation only’ reports were presented re

              a) Playbuilder Improvements to Alexandra Park

              b) Prioritisation of Crossing Requests. Report re Pedestrian refuge in Penn Hill Ave to be presented at next meeting.

              c) Planning Obligations Funding – Information. TS asked for further information.

              5. ACCOUNTS TO DATE – JD reported that the total funds at the end of September amounted to just over £34,100.

              6. ANY OTHER BUSINESS

              Noticeboard at Canford Cliffs Library – TS reported that, since the refurbishment of the library the available space for notices, etc was not so good, so it was proposed to provide a freestanding noticeboard the cost of which had originally been £500, but had suddenly become £1,000. There is to be a meeting with Cllr. Atkinson, TS & SA on 10/11/09.

              SA commented that, if the Assn is to make a donation towards the cost of the board, this should clearly show some recognition of this. A donation of £1,000 was approved by all present but JS said that he had asked the Canford Cliffs Land Society if the Society might be willing to contribute £500 towards this.

              The Axe Factor – JS said that the Daily Echo has launched a campaign called the Axe Factor, looking at the financial pressures on councils and other public bodies and savings they could make. A two page spread looking at Bournemouth Council will appear tomorrow (Thursday), with a similar feature on Poole next week.

              The Assn had been asked to put forward suggestions. Suggestions received prior to the meeting included

              • Reduce the number of Poole B.C. employees by 5 or 10%. This would be in line with other businesses.
              • Avoid employing expensive Consultants. Hopefully there’s enough ‘brain’ power already within P.B.C. to sort out their own problems.
              • Reduce the number of the co-ordinators, out-reach workers involved with racial integration etc.
              • They could save a lot of money at Hamworthy Outdoor Education Centre. It is losing more money this year than ever before
              • There are probably office jobs that could be cut or scaled down (i.e. from full time to part time etc)…but we are not in a position to assess specifics….but given that labour is the biggest ongoing cost scaling to part time is always a way to cut costs without dropping the job…but I doubt they’d entertain that option!

              And a plea for a service to be started/restored – removal of weeds from Poole’s pavements. Strong enough weed killers are now banned from our streets (illegal apparently) and weeds can only be removed manually. It is feared that the “streets will get worse and become quite tatty etc!”

              TS mentioned cost of cycleways, Penn Hill crossing and public art – none of which are funded by council tax

              Peter Dulieu thought that the Poole News was a waste of money, but that NS said that the cost is now being partially offset with advertising and commented that residents appreciate knowing how their money is being spent.

              Roy Pointer thought that we should challenge the rise in council tax. No justification for increase in the current economic climate. Significant savings could be made by having single units for several large depts.(e.g. IT) for the whole conurbation. MH commented that this could create problems of confidentiality for the two authorities.

              Town Green Application for Whitecliff Recreation Ground and Baiter Park – This was registered by Parkstone Bay Assn (PBA) with the Council on 09/07/09. PBA would welcome the Association’s support for this application.

              JS said that the Branksome Rec application is to be concluded first because it was the first to apply.

              This will almost certainly go to a formal inquiry and the estimated cost is £25,000.

              The Open Spaces Society believe that the Town Green status would NOT prevent the present maintenance regime or enhancements to improve public enjoyment of the open space but this is based on the opinion of Paul Clayden (Open Spaces Society 2007) and has no weight in law.

              TS said that he had discussed this with Cllr Don Collier as it is a Licensing Committee decision. There have been other applications for Town Green status. There is a three month delay from submission of the application which creates fears of a hidden agenda. DC has promised to arrange for clear guidelines of how this type of application will be processed.

              TS went on to say that we should try to protect parks and open spaces and would therefore support other Residents’ Associations, if asked to do so. It was agreed to support PBAs Town Green application for Whitecliff Recreation Ground and Baiter Park in principle, although it was felt that there were higher priorities for the Council to resolve first, not least next year’s Budget.

              If the Poole Town Football Club (PTFC) Stadium is built on Branksome Rec it will be in breach of Policy L9 of the Poole Local Plan. Local residents are forming an Branksome West Residents’ Association. There is to be a special Planning Committee meeting on 26/11/09 at Lighthouse to determine the PTFC application. One compromise being suggested is that 17% of Branksome Rec should be allocated for the Stadium and 83% given ‘Town Green’ status.


              6 St Osmonds Road – Rose Rogers believes that this property has been sold to Dave Wells. There appears to be lots of young people there which is causing local concerns. RR said that Andy Dearing, the Head of Planning Enforcement is investigating.

              There being no other AOB, JS closed closed at 8.45pm.

              Date of next meeting: The next meeting is Wednesday 11th November 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

              Next Area Committee Meeting will be on Wednesday 118th November at the Civic Centre.

              BPCCRA Minutes September 9th 2009

              Posted on by

              MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT RESIDENTS’ ASSOCIATION EXECUTIVE MEETING

              HELD ON WEDNESDAY 9th SEPTEMBER 2009 AT 7.30PM

              IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

              PRESENT:

              John Sprackling Chairman

              Michael Bond Membership Secretary

              Stan Alfert Data Protection Officer

              Bob Young Magazine Advertising

              Val Short Minutes Secretary

              Cllr Mrs May Haines Ward Councillor

              Cllr Neil Sorton ditto

              15 Members/Wardens

              1. APOLOGIES AND ACCURACY OF MINUTES

              JS welcomed NS & MH and all those present, especially those attending for the first time.

              Apologies: Apologies received from Terry Stewart, John Defty, Keith Alcroft, John Gunton, John Fox, Roy Pointer & Ken Sanson, Chairman, Sandbanks Assn

              Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 12 August 2009.

              2. MATTERS ARISING

              Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

              1. Quayside (former) Dolphin Quays development – No new developments

              2. Poole Pottery factory buildings in Sopers Lane – ditto

              3. Former Poole Pottery & Swan Inn site – ditto

              4. Quay Thistle Hotel site – ditto

              5. Old Orchard House. 39-61. High Street – ditto

              Planning Enforcement, TPOs/Tree replacements – update:

              75 Canford Cliffs Road – Removal of fence and re-instatement of the boundary wall at the newly created entrance to be completed by 15/08/09. JS to ask Cllr Mrs Deas if she will follow up.

              Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355 ) The deadline for statements/representations is 28/08/09.

              2 Compton Avenue & 93 Lilliput Road – A number of breaches of Planning Conditions in relation to Application No: 06/11668/007/F have been highlighted by the LPA.

              51 Chaddesley Glen – A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

              15A Westminster Road – Enforcement appeal dismissed and compliance with the following conditions required by 03/10/09 (i.e. three months from the date of Planning Inspector’s Decision letter (03/07/09)

              Lower both the railings and the fence adjacent to a highway to 1 metre or remove them in their entirety.

              19 Mornish Road – Tree replacement has not been carried out and it appears that there is no will to do so. The Local Planning Authority’s Planning Notice Log reads “Barrington Homes. Court July/August 2008. Both directors pleaded guilty and accept caution + paying our costs which include new tree. £3,500k” RP to raise this as a general point under AOB at the next meeting of the Community Working Group on 30/09/09.

              Progress re Sir Michael Pitt’s recommendations following independent report into the control of development at the Borough of Poole: The Head of Planning & Regeneration provided an up-date on the key actions taken in relation to Sir Michael Pitt recommendations at the Council Efficiency and Effectiveness Overview & Scrutiny Committee meeting on 03/09/09.

              JS said that he would include a note of the key actions taken in the Minutes – see below

              1st recommendation: That senior Officers review the Council’s Risk Register and ensure that ‘the likelihood of the risk’, ‘the impact of the risk’ and ‘the mitigating actions’ relating to Development

              Control, unlawful behaviour and damage to the reputation of the Council are given appropriate priority and that this aspect of the Council’s corporate governance is considered regularly by top management and Planning Services.

              A robust risk register with clear mitigation is now in place.

              2nd recommendation: Senior Members and Officers should redouble their efforts to explain Council planning policy and the reasons for their advice and decisions. This should be backed up with a rolling communications strategy developed by Officers.

              • · Member Hotline installed 01.04.09
              • · Cessation of non-availability of Planning Officers before 1430 from 07/04/09
              • · Customer Services and Communications Team engaged in service provision and training. Training planned for 06/08/09
              • · Pre-application discussions uploaded onto web at the point of an application being received 08/06/09
              • · Communications Strategy – Internal – Questionnaire and fact finding commenced
              • · Communications Strategy – External
              • · Head of Planning and Regeneration attended AGM of Branksome Park and Canford Cliffs Resident’s Association 02/05/09 and Broadstone Resident’s Association AGM on 21/05/09
              • · Community Working Group that includes Resident’s Associations formed 13.05.09 Further meetings scheduled for 08/07/09, 30/09/9, 25/11/09, 20/01/2010, 10/03/2010.
              • · Developers and Agents Working Group formed 25/06/09. Further meetings scheduled for 07/10/09 and 03/03/2010
              • · Working with Resident’s Association on ‘Place checking’ and character assessment
              • · Ward Walks initiative commenced 13/05/09 with Autumn and Spring dates of 14/10/09 and 14/04/10 scheduled
              • · Planning Charter initiated and draft completed for consultation in September.
              • · Strategic Development Team Concept initiated 19/06/09. Service Unit Head to attend Project management Group, Asset management Group and RTC Strategy group to ensure Corporate Projects are engaged with at an early stage
              • · Operational Development Team concept initiated 19/06/09. Points of Contact with units to be established and monthly meetings scheduled to ensure operational projects are brought to the attention of the Planning and Regeneration Unit at an early stage.
              • · Pilot scheme for Planning Committee to be live on the world wide web
              • · Improve communication with all stakeholders by upgrading the existing Planning Applications search website. This will include application tracking, notification of applications in any pre-defined area. If early November deadline missed earliest likely date for implementation is March 2010.
              • · Concerns by ICT & Customer First re resource capacity/lack of integration with single log on vision and GIS mapping project and benefits analysis
              • · ‘Place shaping for Poole’ Seminar – Scheduled for 06/11/09 IDeA and PAS to be invited to help

              3rd recommendation: The Council should accelerate the planned remodeling of the membership of its Planning Committee and/or Cabinet in order to strengthen the Planning Committee’s independence and comply fully with the advice of the Audit Commission contained within the Corporate Assessment 2008.

              • Training completed 09/06/09 and all Member training organised for 11/08/09

              Although it was recommended that Cabinet members should not sit on the Planning Committee, Cabinet members continue to sit as susbstitutes. At the Planning Committee meeting on 27/08/09, two of the seven members were Cabinet members.

              4th recommendation: The Council should review the standing of the Planning Committee within its political structure and invite the independent Panel on Members Allowances to more fully recognise the responsibilities and workload of Chair and Members.

              • · The Annual Council considered nominations to Planning Committee at its Full Council meeting on 12/05/09
              • · At member level, the issue of Members Allowances has been considered inappropriate to pursue in an Economic Recession and will be re-visited in 2011.

              5th recommendation: The Council should review the way minutes of the Planning Committee are presented and when decisions are not unanimous, a record should be kept of Councillors abstaining and voting for and against the motion.

              • · The Head of Planning & Regeneration has recommended in consultation with Chair/Vice Chair Planning, Solicitor to the Council, Democratic Services and the Communities Working Group that a pilot scheme of showing a red, green or amber card at the point of vote to record whether the member is voting for, against or abstaining from the motion. Trialled 18/06/09. This has been seen by all parties to be a favourable compromise to the recommendation of a recorded vote and does not require a change to the constitution. Committee members can request a record of the votes.
                • ‘The Head of Legal and Democratic Services has considered this issue and at present sees no reason as to why the style to the Minutes of the Planning Committee should be changed.

              The Head of Legal and Democratic Services’ decision is disappointing in view of the problems arising from the 7 Excelsior Road case which was referred to the Local Government Ombudsman.

              6th recommendation: Given the challenges within the Borough, the Council should commission a comprehensive review of its arrangements for controlling development conducted by an experienced, senior and qualified Planning Officer. The terms of reference of the review should take into account the contents of this report.

              • Awayday 31/03/09 with the Planning and Regeneration Unit to discuss Development Management and ‘place shaping’.

              • Awayday 20/04/09 with Team Managers to discuss accommodation, personnel issues and business plan

              • Regeneration Project Manager to be temporarily employed for 12 months from 07/09/09.

              • Masterplan refresh to reconcile conservation/regeneration tensions of the public. The ‘narrative of the town’

              • Design Forum initiative for sensitive schemes initiative commenced 12/05/09, with the aspiration of a cross boundary forum and commencement date of 01.09.09. Meeting taken place with Bournemouth Borough Council and the principle agreed.

              • High quality design guidance project initiated 12/05/09 to update the design guidance

              • Tour of Inspection for members initiative scheduled 16/09/09

              • New software system live date 02/02/09

              • Engagement of I&Dea to assist in executive/political understanding of Place Shaping as part of a tailored peer review through mixed forums and workshops. Peer Review dates 15-17/07/09. Report expected 01/09/09. Follow up visit programmed 02/09/09

              • Key activities schedule commenced

              • Formal presentation to Efficiency and Effectiveness Overview and Scrutiny Committee 03/09/09

              7th recommendation: That the Administration seeks an urgent and permanent resolution to the on-going disagreements within the Group.

              • Issue has been addressed by the Conservative Group

              Both Cllrs Mrs Carole Deas and David Gillard are qualified to sit on the Planning Committee but they are now ‘Independent’ and, unless more ‘Independent’ candidates are elected in May 2011, they are not eligible to sit on the Committee because of the requirement to maintain political balance.

              The Council nominated the Council Efficiency & Effectiveness Scrutiny Committee to oversee the implementation of the Action Plan following Sir Michael Pitt’s report and the Head of Planning & Regeneration up-dated Members on this at the Committee’s meeting on 03/09/09.

              Poole Beaches and Coastal Defences: Roy Pointer has kindly agreed to attend the Poole & Christchurch Bays Shoreline Management Plan Review – Key Stakeholder Group meeting on 28/09/09.

              Chairman’s note: Due to delays in the programme the meeting will now be held on 9th November by which time the draft Shoreline Management Plan document should be available.

              Council Tax 2009/10 & Council’s Budget Monitoring report: JS reported that the Budget for 2010/11 and MTFP for 2010/11 to 2012/13 is to be reported to Cabinet at it’s next meeting in October 2009.

              Some residents are very concerned about a likely large increase in household tax, especially people in certain parts of the ward who are on fixed incomes.

              NS commented on increasingly tough times due to the current economic climate. Portfolio Holders were meeting with Heads of Service to discuss possible economies, ahead of the October/November Cabinet meeting. Savings already made, which include two positions in the Planning Dept. not filled, had been offset by £¼m in costs for an additional nine children taken into care.

              WM suggested that, when looking at the Medium Term Financial Plan, the Council should consider ‘zero’ budgeting and there was a need to make hard choices. This month’s report predicts a slight surplus at the end of year, but this is achieved by the use of £3.8m held in un-earmarked reserves. WM felt that just moving around large sums of money on paper, disguises the true state of the Council’s financial position.

              Poole Partnership: JS reported that last night’s Cabinet approved the Performance Reward Grant Allocation Process. Consideration of potential priorities for such funding will be considered at the Poole Partnership Steering Group meeting on 30/09/09.

              The Poole Partnership Governance arrangements and structures are currently being reviewed in the light of the good practice guidance from the Audit Commission. Proposals are to be presented to the next Steering Group meeting on 29/09/09 which will seek to deal with the two way communication about the Partnership and the roles of the Performance Management Group and the Steering Group and will include the need for a communication strategy and for the Steering Group to be more widely representative as well as a more clearly defined role of the Performance Group.

              On the communication theme, a revised website is now operative and Poole Partnership are seeking to include more regular Partnership articles in Poole News as well as the current use of press releases and various forums and community engagement.

              Canford Cliffs Village & proposal to plant trees in Haven Road: MH reported that the Christmas Lights would be switched on, with refreshments and entertainment, at 5.30 – 6.00 pm on Friday 13th November.

              This will be preceded by carols in the afternoon by Lilliput 1st School.

              Public Rights of Way:

              Westminster Road end of Dalkeith Road – No further developments

              Buccleuch Road to Lakeside Road – ditto

              Bessborough Road – ditto

              Ray Wylde asked why no progress was ever reported. SA said that, in spite of numerous calls to the relevant dept. no progress had been made, as each time he ‘phoned, he spoke to a different member of staff, all of whom said they would look into it, but then never called back.

              Chairman’s note: SA has since received a note from the Technical Administrator, Transportation Services to say that the path from Buccleuch Road to Lakeside Road is actually already adopted highway, thus it actually has a higher status of protection than a public footpath/bridleway.

              He goes on to say “It is still possible to add the path to the definitive map, but it would not be high on the council’s ‘to do’ list because with its current classification it is already safeguarded against development/encroachment, etc..”

              Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

              Canford Cliffs Play Area: MH & NS explained that the Council could Canford Cliffs Play Area: MH & NS explained that the Council could only provide so much funding for the play area, so the Canford Cliffs Land Society (CCLS) had agreed to ‘top it up’. CCLS had spoken to mothers in the area and a petition had been raised. The decision that there is a need for a play area was taken at an Area Committee Meeting. The play area will take up only a small area of the green.

              Use of Assn’s Capital Reserve: No new developments

              Public Liability Insurance (PLI) – JS is pursuing.

              3. NEW HOUSING DEVELOPMENT

              In KA’s absence, JS reported…

              7A Bury Road (Demolish existing and erect replacement two storey dwelling with basement (Revised Scheme) – Application granted by Planning Committee on 27/08/09. Peter Viney is meeting up with the Head of Planning & Regeneration tomorrow to discuss the conduct of the Planning Committee meeting.

              31A Western Avenue (Demolish existing and erect replacement two storey dwelling with basement (Revised scheme) – the appeal against the Council’s refusal to grant these applications was allowed by the Planning Inspector on 27/08/09. The objectors may be meeting up with the Head of Planning & Regeneration tomorrow to discuss the implications of this decision in relation to future applications in the Branksome Park Conservation Area.

              11 Leicester Road (Demolish existing & Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – Applications refused on 20/08/09.

              Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 17/09/09 but has been deferred.

              12 St Clair Road (Construct 2 detached dwellings with associated parking. (Revised Scheme) – Application is to be determined by the Planning Committee at their meeting on 17/09/09 (Evening)

              Other current planning issues

              19 Torbay Road – no further action until the application is submitted.

              10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window. (Revised scheme) – Application registered on 30/07/09.

              7 Ventry Close (Erect a link-detached 3-bedroom dwelling (revised scheme) – Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2102722) The date for final comments

              from the appellants and LPA was 29/06/09. The date of the site visit has yet to be announced.

              Land adj. 2 Mornish Road

              (a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal (APP/Q1255/A/09/2098623) allowed on 24/07/09.

              (b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Application registered on 29/06/09.

              Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts – Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

              19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans lodged on 24/08/09.

              20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) –

              Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) to be held on 10/11/09 at 10.00am at the Civic Centre.

              4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

              bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. Most recent posting on BoP planning Application website is a letter from the Agents dated 19/08/08 referring to the outstanding signed Section 106 Agreement which was due to be “issued to Poole Borough Council shortly.” The flats have been largely constructed but it appears that no further work has been carried out on this site since the demise of Ravine Lifestyle. It states at 3.2 ‘Distributions’ of the Administrators’ Progress Report for Ravine Lifestyle dated 21/07/09 that “Clydesdale, the secured lender also had cross guarantees in place over 57 Haven, 4 & 6 Compton, 101 Lilliput and Future 3000. Due to significant shortfalls for the secured creditors in these companies no further realisations were possible for Clydesdale.”

              8 Shore Road – BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

              60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

              4. ACCOUNTS TO DATE – In the JD’s absence, JS reported that funds at the end of August amounted to approx £34,230.

              JS said that JG has been in touch to say that he is hoping that the Autumn 2009 magazine will be ready for distribution by Friday 16 October.

              5. ANY OTHER BUSINESS

              Mobile ‘Phone Mast, Elgin Road – Chris Stracey Had spoken to a Surveyor (Richard Dunk of Tyco Electronics UK Infrastructure Ltd) at the Pottery Road/Elgin Road mast site who had informed him that Vodaphone are carrying out a national survey of all masts as they need more powerful ones. It is possible that he will be in contact with the Local Planning Authority in the coming weeks about replacing the existing masts with taller ones.

              Chairman’s note: Depending on these discussions any pre-application consultation that may result will include the Residents Associations.

              Private sewers – Mrs Shirley Critchley raised a question about sharing the cost of clearing a blockage of drain where this is connected to a private sewer. Following an emergency problem with the private sewers shared by seven properties in Links Road, Mrs Critchley had paid Wessex Water in advance to do the repairs, she had subsequently been re-imbursed by all except one of the other residents. In this instance, the amount outstanding was small, but Mrs Critchley was concerned that there could be a serious problem in the future if a large amount was involved. It was suggested by members that Mrs Critchley could contact the Small Claims Court, or the Land Registry as the shared responsibility would be in the Deeds. From 2011, water companies will be responsible for private sewers, but most probably costs would be passed on.

              There being no other AOB, JS closed closed at 8.20pm.

              Date of next meeting: The next meeting is Wednesday 14th October 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)